Minutes for 2012 Board of Directors Meetings

January 20, 2012

February 17, 2012

March 16, 2012

April 20, 2012

May 11, 2012

June 15, 2012

July 20, 2012

August 17, 2012

September 14, 2012

October 19, 2012

October 27, 2012 Annual Meeting

November 16, 2012

December 14, 2012

CALL TO ORDER: The meeting was called to order at 3:00 p.m.

CONFIRMATION OF QUORUM: Six of nine members were present, therefore a quorum was established. Those present: Katie Boczek, Michael Coltart, Don Gongaware, Don Hardy (arrived at 3:15 p.m.), Bryan Johnson and Ken Raithel.
 

Absent: Mike Lancaster, Len Saunders and David Steward.
 

Also in attendance: Debbie Smith, Executive Director.
 

GUESTS: 2013 Board Members – Paul Atchison and Trevor Hoskins. Mike Myers (3:00 pm to 4:50 pm).
 

PRESENTER: Matt Rollins, Sales Manager, Patten Sales & Marketing for Marin (3:01 pm to 3:08 pm).

APPROVAL OF NOVEMBER 16, 2012 BOARD MEETING MINUTES: The minutes were approved as distributed.

GUEST PRESENTATION – Matt Rollins was welcomed to the meeting and he gave a brief sales summary for Marin. He said that 12 of the 18 units in Building A have been sold; with six units closed and another three that should close by year end or early next year. Building B is 50% complete and they hope to have the building finished in April. They are currently taking reservations for units in this building. Mr. Rollins was asked if the developer has any concerns about the recent closure of the Semiahmoo Resort hotel. He replied that it is not a big concern. In regard to the land for Building C, Mr. Rollins said that his company is “crunching numbers” and if they are to move forward, it will depend on the absorption of Building B. They have an option until June of next year to purchase the land for Building C. Mr. Rollins was asked where the purchasers’ are from and he replied mostly from the United States and some from Canada. Bryan said he has been asked about possible flooding of the underground parking areas and Mr. Rollins said they have Tsunami insurance; and they are 12 feet above sea level. Mr. Rollins was thanked for his time and he departed the meeting.

EXECUTIVE DIRECTORS’ REPORT:
a) Financial Report – The financial statements for November (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed. A motion was made and seconded to accept the financial statements as presented. Motion carried.

Don Hardy mentioned that with the recent closure of the Semiahmoo Resort hotel on December 1, 2012, the SRA will be okay for a few months, but may need to modify the budget and call for a vote of the membership. It was said that although the hotel has closed, the owner still has a responsibility to pay SRA dues and the semi-annual invoice will be mailed in January. The buyer of the hotel will be responsible for dues moving forward.

Lien Filing - In follow up to last months meeting, Debbie was directed to proceed on filing a lien for a property in the St. Andrews Green II neighborhood.

IRS Ruling – Statement of Compliance:
Debbie read the following:

“Resolution of the Semiahmoo Resort Association, Inc.

Re: Excess income applied to following year assessments

WHEREAS the Semiahmoo Resort Association is a Washington corporation duly organized and existing under the laws of the State of Washington; and,

WHEREAS, the members desire that the corporation shall act in full accordance with the rulings and regulations of the Internal Revenue Service;

NOW, THEREFORE, the members hereby adopt the following resolution by and on the behalf of the Semiahmoo Resort Association:

RESOLVED, that any excess of membership income over membership expenses, for the year ended December 31, 2012 as defined in IRC Section 277, shall be applied against the subsequent tax years member assessments, as provided by IRS Revenue Ruling 70-604.

This resolution is adopted and made a part of the minutes of the meeting of December 14, 2012.

By: _____________________________________

Vice President

Attested: _____________________________________
Secretary”

A motion was made and seconded to accept the resolution as read. Motion carried. Vice President Boczek and Secretary Coltart signed the resolution.

b) Resident Request for Stop Line on Great Horned Owl Lane – In follow up to last months meeting, resident responses to the question of whether they concur and are in agreement prior to installing two additional stop signs and stop lines thus making the intersection of Golden Eagle Lane and Great Horned Owl a three-way stop were reviewed and discussed in length. Since safety at this intersection is of the utmost importance, and majority of all of the responses from surrounding neighbors were in support of a three-way stop, a motion was made and seconded for a three-way stop at the intersection of Golden Eagle Lane and Great Horned Owl. Motion carried.

c) Bylaws Revisions – Debbie was directed to send page 4 of the revised Bylaws to the membership in January when she mails the semi-annual invoice and gate code change notice. The approved revisions are as follows.
The following section was eliminated: “In order for a nomination from the floor to stand, a floor-nominated candidate’s qualifications must be able to be verified prior to the casting of votes, with qualifications and supporting documents submitted to the Association at least 48 hours prior to the nomination being made. Nominations from the floor must receive two seconds.” The following was added:
Candidate nominations will no longer be accepted from the floor at the Annual General Meeting (AGM).
• Balloting is closed 48 hours prior to AGM.
• Candidates and SRA are contacted on results within 24 hours after closing.
• Election results announced to the membership at AGM.

Section 4.2 Election was revised as follows: Elections shall take place as follows: elections for director position 1, 2, 3, and 4 shall take place in even-numbered years; for director position 5,6,7,8 and 9 shall take place in odd-numbered years.

d) Vacation – Debbie informed the Board that she will begin vacation on December 18 and return to the office on December 27. Sandy Bonnickson, ASC Administrator and Allan Tozier, SRA Maintenance Supervisor will cover for her while she is away.

OLD BUSINESS:
a) Let’s Move Blaine (LMB) – In follow up to last months meeting regarding the proposed bollard signage design, the memo dated December 14, 2012 from the Architectural Standards Committee (ASC) on this topic was noted. The ASC is recommending that the SRA approve the signage request from Let’s Move Blaine. A motion was made and seconded to accept the ASC’s recommendation to approve the signage design. Motion carried.

b) October 27, 2012 Annual Meeting Recap and Approval of Annual Meeting Minutes – In follow up to the Annual Meeting, Katie reviewed the following list of possible “action” items:
1. Elected board members represent the SRA on issues (not necessarily political)
It was said that when a board member is representing the SRA, approval on what is to be said must take place in advance of attending City Council meetings, etc. The membership may be polled for their opinion on issues should that become necessary.
2. Railway – Delay in Emergency Responders response time to Semiahmoo due to trains – improve delay at the crossings in Blaine
Engaging with the City of Blaine (as City Liaison Len Saunders has been doing) will continue as it relates to this topic (which is actually Federal). This topic will be placed on the January agenda.
3. Horizon (at Semiahmoo) – Improve appearance of entrance to the neighborhood and remove two large billboards at the base of Semiahmoo Parkway
Trevor reported that the billboards were recently removed. The property is scheduled to close in January, thus this will be an ongoing topic.
4. Amtrak and saving the Train Station
This is a topic that the SRA can provide information via SRA Email News such as when meetings are to be held, etc. so that the membership is aware. It may also possibly be a topic in a future newsletter.
5. Do away with all the stop signs – replace with yield signs
It was determined that there will be no further action on this topic.
6. Take down the water tower
Since the water tower is not SRA property, the SRA has no power on this topic.
7. Connection between East and West Blaine – build bridge (or lighted walkway)
There is no action on this topic.
8. Crosswalks – no one stops for pedestrians (on Drayton Harbor Road)
Consultation will take place with the City of Blaine. This topic will be added to the January agenda.
9. City of Blaine - Improve appearance of roadside signage (Semiahmoo Parkway and Drayton Harbor Road)
This topic is a “work in progress”.
10. City of Blaine - Landscaping projects between Boundary Ridge and Drayton Cove
Ravyn Whitewolf, Blaine Public Works Director will address this topic during the February meeting.
11. Undesirable succession plants
Ravyn Whitewolf, Blaine Public Works Director will address this topic during the February meeting.
12. Improve “Y” at Blaine and Drayton Harbor Roads
Since this intersection is located in the County, the 2013 Whatcom County Liaison will be asked to communicate with the City of Blaine to seek leverage with the County.
13. Rebuilding interchange at Exit 274 – include improvement to railroad crossing
As it relates to #2 above, the Board will keep their “eyes and ears open”. It was mentioned that this issue could possibly affect property values, thus it is an important topic for the SRA. It was suggested that the Whatcom County Liaison could provide Web site links on how the process is progressing.
14. Review auditor situation in 2013
Don Hardy said the tentative timeline is to begin interviewing candidates mid year and to make a recommendation to the Board in the third or fourth quarter.
15. Develop processes and procedures for levying member dues
This is an ongoing topic that will be discussed in January to establish timelines.
16. Develop processes and procedures for undertaking capital projects
This is an ongoing topic that will be discussed in January to establish timelines
17. Assist Blaine Police Department in promoting address number on both sides of mailboxes – helps the BPD when responding to a call (article in next newsletter?)
An article will be placed in the next edition of the Community Courier newsletter. It was also suggested that an SRA Email News could be sent. Continued discussion will take place in January.
18. Drayton Cove pond – responsible party for future dredging (assistance from the City of Blaine?)
Debbie will review the 2007 Reserve Study as she believes there is a line item for dredging the pond. It was mentioned that the clean up of the pond initiated and paid for by residents in the Drayton Cove neighborhood looks nice!

c) Review CC&Rs Section 4.03 Number of Units – Lots and Dwellings – Michael said that in 2013, a letter to lot owners explaining the additional costs to maintain their lots could result in an increase in assessable units from 2 to 3. If an increase in assessable units is determined, the Board could then make a recommendation to the membership to increase the assessable units and a vote would take place at the 2013 Annual Meeting. If approved, the increase would begin in 2014. This could help solve the possible loss in revenues from the Semiahmoo Resort hotel.

d) Appointment of 2013 Officers and Ad Hoc Committee Chairpersons – A motion was made and seconded to adopt the 2013 slate of officers and ad hoc chairperson positions (as were shown via a chart). Motion carried. The outcome is as follows:
Officers:
President – Katie Boczek
Vice President – Michael Coltart
Treasurer – Don Hardy
Secretary – Paul Atchison

Ad Hoc Committee Chairpersons:
• City of Blaine Liaison – Len Saunders
• Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders
• Architectural Standards Committee (ASC) – Bryan Johnson
• Maintenance Committee – Paul Atchison
• Community Courier Newsletter – David Steward and Paul Atchison
• Evaluation of changes in SMP/West Semiahmoo – Katie Boczek and Len Saunders
• Future Facility – Michael Coltart and Don Gongaware
• Whatcom County and Parks & Recreation Liaison – David Steward
• Semiahmoo Golf & Country Club Liaison – Bryan Johnson and Trevor Hoskins
• Blaine Public Works (includes signage) – Trevor Hoskins

e) 2013 Meeting Calendar and 2013-2014 Board Member List – The Board accepted the calendar as drafted. It was determined the meetings will be held on the third Friday of the month from 3:00 to 5:00 pm (with possible exceptions due to budgeting and holidays). The Board member list will be revised to include officer and ad hoc positions.

f) Horizon Development – Michael told the board members that the SRA had received a packet of information on Horizon and Debbie provided copies for his review. The packet included information on the closing date of January 13, 2013 and the sales price of approximately $5.8 million dollars (this price also includes land below the Horizon development and property on the Point). The purchaser will be required to contribute to the Fire District; complete the connector road from Birch Bay to Semiahmoo Parkway; and contribute to water and sewer fees. The Board is hopeful once the sale is complete that cleanup will occur at the Horizon entrance on Semiahmoo Parkway.

AD HOC COMMITTEE REPORTS
1. City of Blaine Liaison – Len Saunders
No report due to Len’s absence.

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders
Tabled.

3. Architectural Standards Committee (ASC) Liaison – Don Gongaware
Don said he was unable to attend the December 13, 2012 ASC meeting.

Bryan mentioned an incident on undeveloped property (not yet platted and added to the SRA) across from Gleneagle Villas where tree trimming was taking place and an unpleasant confrontation between the maintenance person performing the work and a Semiahmoo resident.

4. Maintenance Committee – Paul Atchison (non board member) – Paul Atchison told the Board that he and Debbie continue to monitor a couple of properties still in need of clean-up.

5. Community Courier Newsletter Editor – David Steward and Paul Atchison
Paul mentioned that an article will be included in the next edition as it relates to house numbers being placed on both sides of mailboxes to assist emergency responders.

6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek – Katie said that there have been no official changes to date.

7. Future Facility – Mike Lancaster and Michael Coltart
Michael said there have been no changes on the Lincoln Green Nursery property; and the property is still being marketed for sale and there have been no offers. Continued review will take place in 2013 as it relates to “buying versus leasing” property.

8. Whatcom County and Parks & Recreation Liaison – David Steward
No report due to David’s absence.

9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson
Bryan said the “12 Days of Christmas” sale is underway at the Club. He reminded the members that the Holiday Caroling event will take place in the Palmer Room on December 15 beginning at 5:00 pm. He has not had an opportunity to meet with Brett Eaton, Director of Golf to obtain an update on the 2015 PGA tournament.

10. Blaine Public Works (Signage) – Ken Raithel
Ken said he noticed markings on Semiahmoo Parkway and Semiahmoo Drive and believes they relate to upgrades by Comcast (rumors are they will be installing fiber optics). He mentioned that the temporary “Golf Next Entrance” sign posted on the St. Andrews Green gate 3 sign was experimental and intended for placement during the busy golf season. Since it is now winter time, the sign could be removed. It was determined the sign will be removed until next spring.

NEW BUSINESS:
a) Drayton Cove Recreational Easement (DCRE) – Paul Atchison said in relation to the new topic of Let’s Move Blaine and the path system, he and Debbie met with Michael Jones, Community Development Director earlier in the week to discuss the DCRE 20’ path easement that is the maintenance responsibility of the SRA. Mr. Jones is willing to help the SRA as it relates to properties where the drainage pipes have failed and need to be “tight-lined”. There has been significant erosion on certain properties that have caused trees to come down in the culvert. Mr. Jones said he will review the site plans and aerial photographs for the affected properties and follow up with Paul and Debbie. This will be an ongoing topic is 2013.

EXECUTIVE SESSION – A motion was made and seconded to convene into Executive Session at 4:50 pm. Motion carried. A motion was made and seconded at 5:20 pm. to reconvene the open meeting. Motion carried.

Board members discussed 2012 and 2013 staff compensation. With the shutdown of the hotel which is the largest financial contributor to the SRA and the uncertain revenue for 2013 we are not in a position to implement a salary review at this time. A review of 2012 PPD's for each individual is first required before setting expectations and objectives for 2013. A follow-up meeting was scheduled with Debbie, Katie, Michael and Don Hardy scheduled to attend.

At the end of the meeting, the board members presented Debbie with a Kindle Fire HD tablet and a beautiful scarf as gifts for her birthday and Christmas. Debbie expressed her heartfelt appreciation to the board for the wonderful gifts!

ADJOURN: The meeting adjourned at 5:25 pm. A quorum was confirmed for the next meeting that will be held on Friday, January 18, 2013 at 3:00 p.m. in the SRA Conference Room. Trevor Hoskins will be absent.
 

CALL TO ORDER: The meeting was called to order at 2:55 p.m.

CONFIRMATION OF QUORUM: Six of nine members were present, therefore a quorum was established. Those present: Katie Boczek, Michael Coltart,

Don Hardy, Bryan Johnson, Ken Raithel and David Steward.
 

Absent:   Don Gongaware, Mike Lancaster and Len Saunders.
 

Also in attendance: Debbie Smith, Executive Director.

GUESTS: 2013 Board Members – Paul Atchison and Trevor Hoskins (2:55 pm to 4:50 pm). The newly elected Board members were congratulated and welcomed to the meeting! Bryan and Michael were also congratulated on their re-election!
John Hamilton (3:00 pm to 4:50 pm).

PRESENTERS: Michael Jones, City of Blaine – Let’s Move Blaine (2:58 pm to 3:12 pm).
Carol Selby, Election Committee Member (3:08 pm to 3:17 pm)
Jennifer Plombon (3:20 pm to 3:29 pm).

APPROVAL OF OCTOBER 19, 2012 BOARD MEETING MINUTES: The minutes were approved as distributed.

GUEST PRESENTATION – Jennifer Plombon, a resident from the Drayton Hillside neighborhood and a member of PAWS (an animal organization) and a long-time volunteer for wild life rehab addressed the Board in regard hearing about coyote killings in the Boundary Ridge / Spit areas. She has spoken to several people who are upset and wonder how this happened; and was any other methods explored. Did this go through the SRA? Katie replied that the decision is “per gate” if a situation is in that gate. The Boundary Ridge I homeowners association (BRHOA) voted on the coyote issue, and they worked with wildlife professionals to review the situation and discuss options. Jennifer referenced a PAWS article that said coyotes repopulate if a pack member is killed and the population will increase. She doesn’t think that animal removal is a neighborhood by neighborhood decision. Katie said the Board could review the matter. She said that the BRHOA cleared lots (to decrease locations for coyote dens) and did months and months of study as there were safety concerns for children and pets within the neighborhood (she said she was not speaking for the BRHOA). Jennifer said she is willing to volunteer her services if future animal issues arise in the community (injuries, etc.). She has a close tie with the Humane Society and PAWS in Lynnwood, WA. Jennifer was thanked for her willingness to donate her time. David clarified that the word “kill” never came up with the Board. It was suggested that in the next edition of the newsletter an article be included as to what really happened and it was not sanctioned by the SRA. Jennifer was thanked for her time and presentation and then departed the meeting.

EXECUTIVE DIRECTORS’ REPORT:
a) Financial Report – The financial statements for October (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed. A motion was made and seconded to accept the financial statements as presented. Motion carried.

Don Hardy mentioned that with the recent news of the Resort Hotel closing on December 1, 2012 the Board may need to take a sharper look at expenditures. The hotel’s contribution is basically one month of expenditures. Low interest rates also are a contributing factor to revenues.

b) Resident Request for Stop Line on Great Horned Owl Lane – In follow up to last months meeting, Katie said she reviewed the intersection of Golden Eagle Lane and Great Horned Owl to see if a Stop Sign is needed, rather than a Stop Line. She is suggesting that this intersection become a three-way stop. Debbie said that due to her work load, she has not had an opportunity to send a letter to the residents in the immediate area to see if they concur and are in agreement prior to installing two additional stop signs and stop lines. She said she will send the letter as quickly as possible. Safety at this intersection is of the utmost importance. It was also mentioned that a car(s) that park in front of Royal Troon, lot 1 make it difficult for those approaching the intersection as they have to go out and around the parked vehicle, thus going in to the oncoming traffic lane. The resident has been made aware of this problem, yet continues to park near the intersection.

c) Aerie Drainage – The email dated November 12, 2012 from Jimmy Johnson, president of the Aerie association was reviewed.

The “sheet flow” from the Aerie property onto the upper section of Aerie Lane (owned and maintained by the SRA) appears to be a natural spring. SRA has taken steps over the past couple of years by installing a curb to relocate the water flow away from the Aerie mailboxes (and also had to relocate the mailboxes). The June 15, 2012 board meeting minutes stated: Since the water flow seems to come from a natural spring on Aerie property, the board is suggesting that the Aerie association subcontract with their landscape contractor to take care of the problem.” This message will be reiterated to the Aerie association. In closing it was mentioned that hopefully there is no damage the SRA’s section of Aerie Lane.

d) Old Fashioned Caroling (sponsored by the SRA and Semiahmoo Golf & Country Club) – The organizers of the caroling event requested $150 for general expenditures. A motion was made and seconded to approve the $150 expenditure. Motion carried. Due to the Hotel’s closure on December 1, the event has been moved to the Semiahmoo Golf & Country Club from 5:00 to 6:30 pm. An informational flyer will be included in the Annual Meeting minute packet.

e) 2013 Meeting Calendar – It was determined the meetings will be held on the third Friday of the month from 3:00 to 5:00 pm (with possible exceptions due to holidays).

f) Resignation Notification – Chris Benner from Trillium Corporation submitted his resignation from the ASC on November 6, 2012 (his final day with Trillium Corporation was November 9, 2012). It was determined that a $75 gift certificate to The Oyster Bar will be sent to Mr. Benner with a “thank you” letter for all his years of service on the ASC.

OLD BUSINESS:
a) Let’s Move Blaine (LMB) – Michael Jones, Community Development Director – City of Blaine said he is the representative for Let’s Move Blaine and presented a signage concept for the walking loop for the Board’s review. The concept differs from the SRA Signage Regulations. The concept from LMB is a 6’ x 6’ pressure treated bollard, routed with a colored element on top with grey and green lettering. Mr. Jones thinks the bollard design is low profile and once installed will be low maintenance and longer lasting. The height would be 24”, similar to Millennium trail bollards but with a different icon. It is anticipated that there will be three or four bollard signs installed in SRA easement areas; with a total of 12 bollard signs throughout the trail loop. The primary signs would be installed at Semiahmoo Park and the View Point on The Spit or the Plover Ferry dock.

Don Hardy asked if the crosswalk on Drayton Harbor Road near the Drayton Hillside entrance could have better markings. Mr. Jones said he would bring this up with Ravyn Whitewolf, Blaine Public Works Director; and suggested that SRA do the same. This issue was mentioned during the recent Annual Meeting and safety is the utmost importance. Bryan asked if there would be any information components as you walk the trail. Mr. Jones replied there is a separate interpretative signage problem and it is “in the works”.

Mr. Jones said he is looking for a “nod of approval” from the Board for the bollard signage design. The city is working on a grant to fund the signage program, and hopes to have it “up and running” by next spring. Mr. Jones was told that the Board will refer the matter to the Architectural Standards Committee (ASC) for their review and comment and that someone would get back to him as quickly as possible. Mr. Jones was thanked for his time and presentation and departed the meeting.

b) October 27, 2012 Annual Meeting Recap and Approval of Annual Meeting Minutes – A motion was made and seconded to approve the Annual Meeting minutes. Motion carried.

The Board briefly reviewed the list of possible “action” items from the Annual Meeting and it was determined that the list will be thoroughly reviewed in December. It was also mentioned that in an effort to educate the membership, an article may be placed in the next edition of the newsletter which would provide an update on what actions, if any, the board has taken on the listed topics.

Katie said she appreciated the support of the ad hoc committee chair’s during the October 27, 2012 Annual Meeting!

c) Appointment of Two New Architectural Standards Committee (ASC) Members – Derek Marshall (who passed away on October 10, 2012) would have completed his two-year term on December 31, 2012 and with Chris Benner’s recent resignation (Declarant representative), the ASC is now in need of two new members. The CC&Rs state that the terms are staggered, with a new member every six months. A motion was made and seconded to appoint Terry Johnston to an 18 month term (January 1, 2013 to June 30, 2014) and Del Hodgins (January 1, 2013 to December 31, 2014). Motion carried. As both these gentlemen had volunteered to serve on the ASC some time ago, an article will be placed in the newsletter to let volunteers know, although they may not be immediately appointed, the Board does appreciate their willingness to serve, and they eventually may be appointed. It was also suggested that an SRA Email News be sent on this topic.

AD HOC COMMITTEE REPORTS
 

1. City of Blaine Liaison – Len Saunders
No report due to Len’s absence.

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders
Tabled.

3. Architectural Standards Committee (ASC) Liaison – Don Gongaware
The ASC meeting minutes from October 30, 2012 (meeting rescheduled from October 25, 2012) and November 8, 2012 (in draft form) were noted.

In Don Gongaware’s absence, Debbie relayed that the View Control Plan matter that the Enforcement Procedures Committee met on (on October 29, 2012) in regard to Drayton Cove, Lot 23 is still ongoing between the neighbors.

The ASC memo dated November 13, 2012 – Subject: Removal of Monier Products on Alternative Roofing List was noted.

4. Maintenance Committee – Paul Atchison (non board member) – Paul Atchison told the Board that he and Debbie toured the community a few weeks ago and overall the community looked good for this time of year. There are still a couple of properties in need of clean-up.

The memo dated November 13, 2012 from the ASC in regard to tree removal on SRA property was noted (a large cedar tree at the intersection of Bald Eagle Drive and Osprey Road). Debbie said that Allan Tozier, SRA Maintenance Supervisor is currently obtaining bids for removal. It was mentioned that Acme Tree Works has been used by a board member and they found their bid to be competitive. Debbie will pass this information along to Allan.

5. Community Courier Newsletter Editor – David Steward and Paul Atchison
David said he anticipates the next edition of the newsletter will be in April. He suggested articles that feature the Ad Hoc Committee’s work, encourage the membership to take part in volunteering, living with wildlife (possibly have Jennifer Plombon submit an article) and results from the sprinkler blow-out fundraiser for Peace Arch Park (Paul Atchison told the board that $2,040 has been raised thus far).

6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek – There have been no official changes, but there are talks underway.

Michael Coltart referenced the November 9, 2012 notice from the City of Blaine in regard to City of Blaine Public Hearing Sale of Surplus Property – Notice of Hearing 11-26-12. He said he had an opportunity to review a file from the early 1990’s regarding the Semiahmoo Fire Station. The fire station was required by the Master Plan (for the Semiahmoo community’s use) and the land was donated by the Semiahmoo Company. There was a $495K bond sponsored by Blaine, paid and guaranteed by Semiahmoo Company. The Fire Station was eventually transferred to the City of Blaine. It appears that the City of Blaine’s opinion is that they “own it free and clear”. Residents of Semiahmoo have lower insurance rates due to the fire station.

It was determined that Len Saunders, City of Blaine Liaison will be contacted and asked to pursue this issue (and review the file and speak to Michael if he wishes) and will be asked to attend the 11-26-12 hearing. In the event he is not able to perform these tasks, Michael volunteered to attend the hearing. It was also determined that an SRA Email News will be sent in regard to the Notice of Hearing. A quote made in the recent edition of The Northern Light on this topic will also be included in the email.

7. Future Facility – Mike Lancaster and Michael Coltart
Michael said the Lincoln Green Nursery is 4.5 acres and he wondered if the property could be subdivided as it relates to the existing house at the back of the property (if so, an easement would be needed). The property taxes have not been paid for 2012 (this is not a factor as it relates to the SRA’s current three-year lease). He said the current owners of the property are anxious to do something with the property. Michael will engage the real estate agent for additional information and report back next month.

8. Whatcom County and Parks & Recreation Liaison – David Steward
Whatcom County: The 2013-2018 six-year capital improvements plan has been presented; items of interest are: Playing fields and trails in Bay Horizon Park; Restrooms and parking improvements at Birch Bay; Further trail construction on the Coast Millennium Trail (location unclear at this time); and; Improvements to the concession building in Semiahmoo Park (electrical and plumbing).

A new main jail building (600 beds - the average occupancy in 2011 was 265) is proposed to come into use by 2016 at a cost of $60 million – however, no site has as yet been selected.

The Lincoln Road extension (Harborview to Blaine Road) is in the six-year plan but will not be completed in that time frame (engineering and planning only).

Gateway Pacific Terminal (GPT) News: Whatcom Watch had an article on how to submit a comment to the Environmental Impact Study on GPT. Comments can be emailed to; comments@eisgatewaypacificwa.gov. There will be an opportunity for oral comments in Ferndale from 3:00 to 7:00 p.m. on Thursday, November 29 at the Ferndale Events Center – 5715 Barrett Road. It was determined that an SRA Email News will be sent with this information.

At a recent meeting held on November 7, the Committee as a Whole, there was considerable discussion relating to the costs of the EMS program (Medic One, etc.) and it looks as if this may have to be cut back in the future.

Northwest Parks and Recreation: Badminton is now offered every Wednesday evening from 5:30 to 7:30 pm for a $2.00 drop in fee. Lots of other activities can be found at; www.nwparkandrec.org and click on November program or by calling 360-656-6416.

9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson
It has been a great Fall for the Club. With the hotel’s closure, the Club is not anticipating losing any members since the two entities (the resort and Clubs) have been “unlinked”. With funds not going towards hotel operations, it is anticipated that this will help with needed improvements to buildings, etc. It was mentioned that when asked, the SRA will continue to support the Club with SRA Email News notifications. In regard to the 2015 PGA event, Bryan will check with Brett Eaton, Director of Golf to see when SRA can begin to promote the event via the newsletter, etc.

Ken mentioned that he is a current hotel health club member and that he recently received a letter to join the social or tennis clubs at the SG&CC, and Michael replied that a second letter is forthcoming with better and correct information.

10. Blaine Public Works (Signage) – Ken Raithel
Ken said he did not have an update other than what Michael Jones referred to in his Let’s Move Blaine presentation.

NEW BUSINESS:
a) Election Committee – October 16 and October 25, 2012 Reports and Recommendation to Revise Bylaws – Section 4.2 – A motion was made and seconded to approve the Election Committee reports. Motion carried.

On behalf of the Election Committee (EC), Carol Selby addressed the Board in regard to revising Section 4.2 of the Bylaws. The EC is recommending the following:
Eliminate the following section: “In order for a nomination from the floor to stand, a floor-nominated candidate’s qualifications must be able to be verified prior to the casting of votes, with qualifications and supporting documents submitted to the Association at least 48 hours prior to the nomination being made. Nominations from the floor must receive two seconds.”
 

Add:

Candidate nominations will no longer be accepted from the floor at the Annual General Meeting (AGM).
 

• Balloting is closed 48 hours prior to AGM.
• Candidates and SRA are contacted on results within 24 hours after closing.
• Election results announced to the membership at AGM.

A motion was made and seconded to adopt the Election Committee’s recommendation as presented. Motion carried. Carol was thanked for her time and presentation and departed the meeting.

An additional revision will be made to Bylaws 4.2 Election as follows: Elections shall take place as follows: elections for director position 1, 2, 3, and 4 shall take place in even-numbered years; for director position 5,6,7,8 and 9 shall take place in odd-numbered years.

b) Review CC&Rs Section 4.03 Number of Units – Lots and Dwellings – Michael said in regard to the CC&Rs, that a process needs to be started to know how spending relates to vacant lots. In 2013, the SRA may start charging lot owners for costs associated to maintaining their vacant lot (this could be a prelude to how assessments are assessed). In other planned communities, there are timelines for building on a vacant lot; and if the timeline is not met, dues increase for the lot. This may be something for the SRA to consider in an effort to help with offsetting the cost of maintaining vacant lots.

c) Appointment of 2013 Officers – The procedures were noted for the appointment of officers and ad hoc committee chairs. It was determined that a discussion will take place in December with the newly elected board members and the incumbent board members to seek input on their interests of chairing an hoc committee or serving as an officer.

d) Horizon Development – Trevor Hoskins mentioned that he contacted County Council member Barbara Brenner in regard to the Horizon signage at the bottom of Semiahmoo Parkway and the entry appearance; and has not heard back at this time.

EXECUTIVE SESSION – A motion was made and seconded to convene into Executive Session at 4:50 pm. Motion carried. A motion was made and seconded at 5:07 pm. to reconvene the open meeting. Motion carried.

The outcome of the executive session is as follows: Two properties, one in Stonehaven and one in the Boundary Ridge II neighborhoods are scheduled for foreclosure in 2013. It was noted that the recent letter sent to the owner of the Boundary Ridge II property (mentioned above) regarding the need for yard maintenance was tabled.

ADJOURN: The meeting adjourned at 5:08 pm. A quorum was confirmed for the next meeting that will be held on Friday, December 14, 2012 at 3:00 p.m. in the SRA Conference Room. David Steward will be absent.
 

CALL TO ORDER:  The meeting was called to order at 3:15 p.m. 

CONFIRMATION OF QUORUM:  Six of nine members were present, therefore a quorum was established.  Those present: Katie Boczek, Michael Coltart, Don Hardy, Bryan Johnson (departed at 3:45 p.m.), Ken Raithel and David Steward. 

Absent:  Don Gongaware, Mike Lancaster and Len Saunders.

Also in attendance: Debbie Smith, Executive Director. 

GUESTS:  Mike Myers (3:00 p.m. to 4:40 p.m.)    

APPROVAL OF SEPTEMBER 14, 2012 BOARD MEETING MINUTES: The minutes were approved as distributed. 

a) Financial Report – The financial statements for September (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed.  A motion was made and seconded to accept the financial statements as presented.  Motion carried.   

It was mentioned that if an approved capital expenditure for a specific brand is changed to a different brand, an email will be sent to the Board for input prior to purchasing the item.  

b)  Resident Request for Stop Line on Great Horned Owl Lane – Katie said she reviewed the intersection of Golden Eagle Lane and Great Horned Owl to see if a Stop Sign is needed, rather than a Stop Line.  She is suggesting that this intersection become a three-way stop.  It was determined that a letter will be sent to the residents in the immediate area to see if they concur and are in agreement prior to installing two additional stop signs and stop lines.  Safety at this intersection is of the utmost importance. 

c)  Dog Issue – The recent email from a resident in the Drayton Hillside neighborhood was noted in regard to their dog being attacked by another dog in the community in August.  The Board was in agreement that since this matter is being handled by the Whatcom Humane Society (WHS), the SRA will continue to promote the Covenants, Conditions and Restrictions (CC&Rs) which require animals to be leashed and for pet waste to be disposed of by the owner.  A reminder will be made during the Annual Meeting for owners to comply with the CC&Rs. 

d)  Summer Maintenance Update – The report prepared by Allan Tozier, SRA Maintenance Supervisor was noted.  Key accomplishments include: replacement of gate posts; stop signs; street signs; irrigation controller at St. Andrews Green Gate 3; repainting of fire hydrants; cleaning of storm drains; asphalt repairs and replacement of the Turnberry Wood gate directory. 

a)  Let’s Move Blaine – No report due to Don Gongaware’s absence. 

b)  Muirfield Plat – In follow up to last months presentation by the developers of the Muirfield plat (formerly referred to as the Larry Weaver Plat) are working with the City of Blaine in regard to a sanitary sewer connection (easement) in the Turnberry Wood neighborhood.  A community meeting hosted by Cascade Engineering Group, P.S., Inc. (for those in close proximity to the proposed plat on the west side of Semiahmoo Parkway, just north of the City of Blaine water reservoir, and across Semiahmoo Parkway from Turnberry Wood) is scheduled for Monday, October 29, 2012 at 2:00 p.m. at 9550 Semiahmoo Parkway. 

c) Enforcement Procedures Policy – Memo dated October 17, 2012 from the Architectural Standards Committee (ASC) Administrator – The memo and supporting documentation was reviewed.  The ASC has formerly referred the View Control Issue for Drayton Cove, Lot 23 to the Enforcement Committee.  Ken, Michael and Len (or Don Gongaware if Len is unable to participate) were appointed to the Enforcement Committee to review the matter.  Debbie will arrange a meeting during the week of October 22. 

1. City of Blaine Liaison – Len Saunders

No report due to Len’s absence. 

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders

Tabled. 

3. Architectural Standards Committee (ASC) Liaison – Don Gongaware

The ASC meeting minutes from October 11, 2012 (in draft form) were noted.   

4. Maintenance Committee – Paul Atchison (non board member) – The letter to a resident in the Boundary Ridge II neighborhood regarding the need for yard maintenance was noted.  The emails regarding a resident request to restripe the crosswalk on Semiahmoo Drive was also noted.

5. Community Courier Newsletter Editor – David Steward and Paul Atchison

David asked the Board members to be thinking about topics for the next edition of the newsletter.  He suggested articles that feature the Boarder Patrol, Blaine Police Department and Whatcom Humane Society responsibilities.

6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek – No report. 

7. Future Facility – Mike Lancaster and Michael Coltart

In follow up to last months meeting, Michael said he contacted Mike Peetoom, the landlord for the Lincoln Road property to see how it’s going having the SRA maintenance staff as tenants.  Mr. Peetoom told Michael he is happy with the arrangements and had no issues.

8. Whatcom County and Parks & Recreation Liaison – David Steward

Whatcom County: The Environmental Impact Study (EIS) for the Gateway Pacific terminal has opened and will be in session until January 2013.  There are no specific dates as yet for future public meetings.  Katie said she would prepare a slide for her presentation at the Annual Meeting where SRA members can obtain information. 

Northwest Parks and Recreation: Badminton has been added to the activities available at the Gym ($3 per person for 2 hours).  Gym rental is available for $25 per hour. For questions, the contact number is 360-656-6416.

9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson

No report. 

10. Blaine Public Works – Ken Raithel

Ken said that Ravyn Whitewolf, Public Works Director had contacted Debbie to tell her that she is working on the topics that were discussed during the August Board meeting and had hoped to have answers to the Board this month.  Topics include: Signage, Lift Station, Vegetation on Semiahmoo Parkway, Tree Clearing and the median between the Boundary Ridge and Drayton Cove neighborhoods.  The Board is still awaiting a report from Ms. Whitewolf.

a) Election Committee – August 24, 2012 Report – A motion was made and seconded to approve the Election Committee report.  Motion carried. 

b)  Annual Meeting Prep – Katie said that due to illness, Mike Lancaster will be unable to attend the Annual Meeting (AM); and that she will chair the meeting and present the Vice Presidents Report, along with introductions, etc.  The preliminary PowerPoint presentation was reviewed.  A list of possible topics derived from review of the January through September board meeting minutes was circulated for review.  Katie said she will be drafting her slides and will forward them to the Board via email for review, comment and input.  The slides will include “community awareness” topics such as the proposed Gateway Pacific Terminal; Amtrak; Whatcom Transit (bus pickup); and pet issues.  She asked that Ad Hoc Chairpersons be prepared to make a brief presentation; and to be ready to answer questions during the AM.   

Ken said he will prepare a summary of the survey that was conducted via an SRA Email News a few months ago that related to the possibility of SRA hosting a Town Hall Meeting with City of Blaine officials.  The summary will include the responses from community members.  The Board is hopeful that the members who attend the AM will engage with questions during the meeting!  To date, there is a 33% quorum.  Michael will help at the registration table.

David was thanked for his help in drafting the PowerPoint presentation.  David, Don Hardy and Debbie will meet on October 24 to continue editing the presentation.  Katie, Don Hardy, David and Debbie will meet on October 26 at 5:00 p.m. at the hotel to rehearse their presentations.  Board members were invited to attend if they wished to do so.

c)  Pet Registration – It was noted that recently there have been an increase in dog incidents in the community that are being handled by the Whatcom Humane Society (WHS).  In the future, the SRA may consider a census of dog ownership in the community.  The census could be helpful in the event of a lost dog, etc. 

d)  Appoint New ASC Member – With sadness, the Board acknowledged the recent passing of Derek Marshall who was serving on the ASC at the time of his death.  Mr. Marshall’s term was to conclude as of December 31, 2012. 

It was determined that Debbie will contact the last two community members who interviewed for previous openings on the ASC to see if they are still interested in volunteering on the ASC.  She will contact Bryan and Ken (interviewers) with her findings.  In the event the two volunteers are no longer interested in serving on the ASC, an SRA Email News will be sent seeking volunteers.  The term will begin on January 1, 2013 and end on December 31, 2014.

ADJOURN: The meeting adjourned at 4:40 p.m.  A quorum was confirmed for the next meeting that will be held on Friday, November 16, 2012 at 3:00 p.m. in the SRA Conference Room.

September 14, 2012

CALL TO ORDER:  The meeting was called to order at 3:00 p.m.

CONFIRMATION OF QUORUM:  Six of nine members were present, therefore a quorum was established.  Those present: Michael Coltart, Don Gongaware, Don Hardy, Bryan Johnson (departed at 4:15 p.m.), Mike Lancaster and Ken Raithel. 

Absent:  Katie Boczek, Len Saunders and David Steward.

Also in attendance: Debbie Smith, Executive Director. 

GUESTS:  Larry and Judy Weaver. Craig Parkinson, Cascade Engineering Group, P.S., Inc. (3:05 p.m. to 3:50 p.m.).  

APPROVAL OF AUGUST 17, 2012 BOARD MEETING MINUTES: The minutes were approved as distributed.

GUEST PRESENTATION:  Larry Weaver, from the Sandy Group (Olympia, WA) and Craig Parkinson from Cascade Engineering were introduced.  Mr. Weaver began by saying that his Group is working on a five (5) acre parcel that will include 10 single family lots and is located across from Turnberry Wood.  Meetings have begun with the City of Blaine (COB).  He wanted to let the Board know that he has reviewed the Semiahmoo Resort Association (SRA) Covenants, Conditions and Restrictions (CC&Rs) and it appears that the SRA has a good system in place.  He is interested in becoming a member of the SRA, rather than establishing a separate homeowners association for a 10 lot plat.  The new plat will be similar to other neighborhood entrances along Semiahmoo Parkway (gate, landscaping, etc.).  The Group is currently reviewing market conditions, and the timeline consideration at this point is to begin work mid summer of 2013.

The preliminary plat was then reviewed.  It consists of 100 foot “no build” zone along Semiahmoo Parkway; a one-way street with a cul-de-sac; with pocket stall parking spaces; shared driveways; landscaped island with water filtration and an off street sidewalk.  There is also a space on the plat for an amenity yet to be determined (a COB requirement).  A brief discussion took place in regard to possible options for the amenity space which included a park or a bus stop.  The developer has not determined if they will build and sell or simply sell the lots.  The target price of the lots is $70,000 to $90,000; and $350,000 for a house.

Mr. Parkinson questioned the possibility of obtaining an easement to the sanitary sewer system in the Turnberry Wood neighborhood for the new plat.  Mike said he would talk to the president of the Turnberry Wood Homeowners Association (TWHOA) on this matter; and Debbie will ask Rob Bloch, Construction Compliance Consultant to review the “as built” plans for the Turnberry Wood neighborhood, as the system is the responsibility of the SRA.  A future meeting may be scheduled with the TWHOA and the developer.  It was suggested that the new plat join the TWHOA.  Mr. Parkinson was given a copy of the SRA Guidelines for Home Construction so he can review the individual neighborhood setbacks, height limits, etc. (which are also included in the SRA CC&Rs).

Mr. Parkinson said the next step is to contact land owners within a 300 foot radius to conduct a “neighborhood” meeting.  Debbie was asked to see if the SRA conference room could be used for the meeting.  After the meeting takes place, the developer would then make an application with the COB and begin the approval process. 

Mike thanked Mr. Weaver and Mr. Parkinson for their presentation and they then departed the meeting a 3:50 p.m.

EXECUTIVE DIRECTORS’ REPORT:

a) Financial Report – The financial statements for August (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed.  A motion was made and seconded to accept the financial statements as presented.  Motion carried.  

b)  “No Outlet” Sign on Snowy Owl Lane – The ASC memo and supporting information was noted.  A motion was made and seconded to install a “No Outlet” sign on Snowy Owl Lane.  Motion carried. 

c)  Resident Request for Stop Line on Great Horned Owl Lane – In follow up to last months meeting, Katie sent Debbie an email saying she will review this matter upon her return from vacation.  She will review the intersection of Golden Eagle Lane and Great Horned Owl to see if a Stop Sign is needed, rather than a Stop Line.  Safety at this intersection is of the utmost importance. 

d)  Dog Issue – The emails from a resident in the Drayton Hillside neighborhood were noted in regard to their dog being attacked by another dog in the community in August.  It was determined that since the matter is being addressed by the Whatcom Humane Society (WHS), the Board will await the determination of the WHS. 

OLD BUSINESS: 

a) Signage – This topic has been moved to Ad Hoc Committee Reports “Blaine Public Works” on page 4. 

b) Second Draft 2013 Budget and Two-Year Plan – Don Hardy began by saying that although the Board approved a 1.26% dues increase last month, after working further on the budget, he is recommending no increase in dues for 2013.  Don then asked that a new agenda item be added for the November meeting; to draft a policy for increasing or leveling SRA dues each year. 

Don and Debbie went on to review the Bad Debt Allowance line item and said it had been adjusted to $12,000 in 2012 and $5,000 in 2013.   

Don Gongaware suggested that a list of projects for the upcoming year be devised and then reviewed quarterly rather than having unspecified projects; this would show that the Board is being good stewards of membership funds.  It was also mentioned that determining how maintenance is managed in the next two years needs to be addressed.   

A motion was made and seconded to adopt the second draft of the budget as presented with no increase in dues.  Motion carried.  The budget will be mailed to the membership by month end. 

c)  Let’s Move Blaine – Don Gongaware said that Dan Persse, Blaine Elementary School Physical Education (PE) teacher and a member of the Coalition for Let’s Move Blaine (LMB) is positive about working with the SRA.  Mr. Persse is working on plans to present to the SRA for signs.

AD HOC COMMITTEE REPORTS

1. City of Blaine Liaison – Len Saunders

No report due to Len’s absence.

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders

Tabled.

3. Architectural Standards Committee (ASC) Liaison – Don Gongaware

The ASC meeting minutes from August 23, 2012 and September 13, 2012 (in draft form) were noted. 

It was mentioned that there is currently a View Control issue in the Drayton Cove neighborhood that the ASC is dealing with and the owner in question has 30 days to resolve the matter.

4. Maintenance Committee – Paul Atchison (non board member)

No report. 

5. Community Courier Newsletter Editor – David Steward and Paul Atchison

The Board reviewed the draft Fall edition of the newsletter.  Approval was granted to mail the newsletter to the membership.  David and Paul were thanked for producing yet another informative newsletter!  

6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek – No report due to Katie’s absence.

7. Future Facility – Mike Lancaster and Michael Coltart

Michael said he will follow up with Mike Peetoom, the landlord for the Lincoln Road property to see how it’s going having the SRA maintenance staff as tenants.

8. Whatcom County and Parks & Recreation Liaison – David Steward

No report due to David’s absence.

9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson

No report.

10. Blaine Public Works – Ken Raithel

Ken said that Ravyn Whitewolf, Public Works Director contacted Debbie to tell her that she is working on the topics that were discussed during the August Board meeting and hopes to have answers to the Board in October.  Topics include: Signage, Lift Station, Vegetation on Semiahmoo Parkway, Tree Clearing and the median between the Boundary Ridge and Drayton Cove neighborhoods.

Ken mentioned that he thinks that tree cutting in common areas needs to be addressed in the future.

NEW BUSINESS:

a) Statutory Minimum Reserve Study (without site visit) Report – The report was reviewed.  Debbie is awaiting the completion of the Supplemental Budget Information on Reserves worksheet and will forward the worksheet to the Board for their review prior to including it in the Annual Meeting mailing packet.  It was noted that an updated reserve study with a site visit is budgeted for 2013.

b) Enforcement Procedures Policy – Memo dated August 15, 2012 from the Architectural Standards Committee (ASC) – The memo and supporting documentation was reviewed.  It was determined that in the event the ASC refers a matter to the SRA, the president will appoint at least two Board members to review the matter.

EXECUTIVE SESSION

A motion was made and seconded to convene into Executive Session at 4:10 p.m.  Motion carried.  A motion was made and seconded at 4:15 p.m. to reconvene the open meeting.  Motion carried.  The outcome of the executive session is as follows:

In follow up to a previous meeting, approved expenditures of up to $3,000 for research are nearing this limit (approximately $2,500).  The result of the investigation done by Phil Serka and John Hamilton has confirmed that the SRA does have an argument that the Seagrass property and additional properties are encumbered by the restrictive covenants.  Once funds are available ($3-5,000) the SRA should authorize Phil Serka to conduct further legal research on the issues in regard to the application of the covenants to Seagrass and the other properties.  The SRA needs to be prepared to present a case to future developers why they should be part of the SRA. 

ADJOURN: The meeting adjourned at 5:12 p.m.  A quorum was confirmed for the next meeting that will be held on Friday, October 19, 2012 at 3:00 p.m. in the SRA Conference Room.

CALL TO ORDER:  The meeting was called to order at 3:00 p.m.

CONFIRMATION OF QUORUM:  All nine members were present, therefore a quorum was established.  Those present: Katie Boczek, Michael Coltart, Don Gongaware, Don Hardy, Bryan Johnson (arrived at 3:35 p.m.), Mike Lancaster, Ken Raithel, Len Saunders and David Steward. 

Also in attendance: Debbie Smith, Executive Director.   

GUESTS:  Mike Myers (3:00 p.m. to 5:05 p.m.).  Trevor Hoskins (3:00 p.m. to 3:30 p.m.).

Pat Corcoran, SRA Election Committee Chairman (3:00 p.m. to 3:07 p.m.)

Ravyn Whitewolf, Blaine Public Works Director (3:00 p.m. to 3:30 p.m.)

Dan Persse, Let’s Move Blaine (3:30 p.m. to 3:58 p.m.) 

APPROVAL OF JULY 20, 2012 BOARD MEETING MINUTES: The minutes were approved as distributed. 

a) Financial Report – The financial statements for July (Profit & Loss Analysis of Budget vs. Actual and Balance Sheet) were reviewed. The Accounts Receivable Aging Summary was not reviewed due to the semi-annual billing that was mailed in July.  A motion was made and seconded to accept the financial statements as presented.  Motion carried.  

b)  Asphalt Repairs – Approximately $800 is needed for minor asphalt repairs in the St. Andrews Green and Aerie neighborhoods.  These funds will come from the operating budget.  Approximately $6,350 is needed for a major repair on Goldfinch Way in the Drayton Hillside neighborhood.  These funds will come from the Restricted Reserve and Capital Expenditures.  The remaining funds (approximately $7,700) budgeted for repairs in 2012 that are not currently needed will be moved to 2013.  The Board was in favor of these budgeted expenditures. 

c)  DBW Enterprises – Debbie was contacted by a representative for DBW Enterprises requesting that late fees be waived.  It was determined that due to the fact that the new owner took possession of Drayton Hillside II, lot 1 (in lieu of foreclosure) from Semiahmoo Company, in April 2011; and SRA was not informed of this until this year, a motion was made and seconded to waive the late fees and interest charges totaling approximately $265 that have been imposed since April of last year.  Motion carried. 

d)  Resident Request for Stop Line on Great Horned Owl Lane – The request was reviewed and it was determined that Katie will review the intersection of Golden Eagle Lane and Great Horned Owl to see if a Stop Sign is needed, rather than a Stop Line.  Safety at this intersection is of the utmost importance. 

e)  Foreclosure Notice – The letter from a lot owner in the St. Andrews Green IV neighborhood stating that due to the current economic climate, their plans of retiring and building a home in Semiahmoo are not possible; and they are unfortunately going through foreclosure and will no longer be able to pay their dues was noted.  The lot owner did forward payment for the 2012 second half dues. 

f)  Time for the Annual Meeting – The Annual Meeting time will be 11:00 a.m. to 1:00 p.m. on Saturday, October 27, 2012. 

g)  Vacation – Debbie informed the Board that she will begin vacation on August 27 and return to the office on September 4.  Sandy Bonnickson, ASC Administrator and Allan Tozier, SRA Maintenance Supervisor will cover for her while she is away. 

h)  Drayton Cove Pond Maintenance – Ken asked the Board if the residents in the Drayton Cove neighborhood could have permission to maintain the growth around the pond as they deem appropriate.  The Board was in favor of this request (and thanked the residents for assisting on this maintenance issue).

a) Signage – The 2013 Restricted Reserve and Capital Expenditures line item for Entry Sign Improvements is budgeted for $12,991.  Don Hardy told the Board that Allan Tozier, SRA Maintenance Supervisor relayed during a budget meeting that there are several of the large wooden neighborhood entry posts that need replaced due to rot.  The cost is approximately $1,200 and subject to availability (it could take a few months to obtain the posts).  After discussion, a motion was made and seconded to approve the expenditure for the posts this year.  Motion carried. 

b) First Draft 2013 Budget – Don Hardy referenced his summary memo of the 2013 budget (first draft) and focused on the question of whether to maintain, or raise the assessments in 2013.  The SRA Assessment History (1986 to 2012) and a summary sheet outlining an increase of 0.63% and 1.26% was reviewed.  The issue of Bad Debt Allowance was reviewed and it was said there needs to be a policy to deal with this increasing problem since it will hurt the association if it continues to grow. 

The question of the City of Blaine providing help to Semiahmoo (as a major tax base for the city) with sewer and roads was mentioned.  Another idea was that SRA members, if they wished to do so, could donate additional funds to causes such gates, trees and beautifying the community.  It was said that a group needs to be set up in the future to evaluate costs to cut or improve. 

After a lengthy discussion, a motion was made and seconded to approve the budget with an increase in dues of 1.26% in 2013, subject to membership approval.  Motion carried.

 c)  Let’s Move Blaine – Don Gongaware introduced Dan Persse, Blaine Elementary School Physical Education (PE) teacher and a member of the Coalition for Let’s Move Blaine (LMB) a local Non-Profit Chapter with a Vision to: “Decrease childhood obesity within a generation by promoting healthy lifestyles”. 

Mr. Persse gave a brief bio and said he has been a PE teacher for 15 years and over the years has seen an increase in the inactivity of children and thus has become involved with LMB.  He then circulated a four (4) page handout to the Board and reviewed each page which included a detailed list of the program, along with maps showing the proposed Walking Loop Project, which includes a Semiahmoo Walking Loop.   

Mr. Persse is seeking SRA approval, or to work with LMB on the next steps for signage along the walking loop (SRA has a recreational easement along the old Drayton Harbor Road below the Drayton Cove neighborhood).  After discussion, a motion was made and seconded to support the LMB program.  Motion carried.   

Mr. Persse said the next steps will be for him to come back to the Board in the near future to present signage types and proposed locations and to obtain contact information for the private easements (Drayton Cove lot owners).  Debbie was asked to send Mr. Persse the Signage Regulations for Semiahmoo and agreed to do so.  Mike thanked Mr. Persse for his time and he departed the meeting at 3:58 p.m. 

1. City of Blaine Liaison – Len Saunders

Len said he was unable to attend the last two council meetings.  He plans to attend the next meeting.  He went on to say that City Hall will be moving to the Banner Bank Building on September 10, 2012. 

Len agreed to follow up with Michael Jones on the status of the City contacting the owners of Seagrass to see if they are interested in dedicating the Viewpoint and Pet Station located on the Spit to the city to manage as a public facility.  If the owner is agreeable to dedicating the property to the city, staff would begin servicing the station in January 2013 (dog station and emptying the garbage can).   

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders

Tabled. 

3. Architectural Standards Committee (ASC) Liaison – Don Gongaware

The ASC meeting minutes from July 26, 2012 (in draft form) were noted. 

4. Maintenance Committee – Paul Atchison (non board member)

No report. 

5. Community Courier Newsletter Editor – David Steward and Paul Atchison

In follow up to last months meeting, David has drafted the Fall edition and will forward it to the Board for their review prior to his departure in early September.  The goal is to have the next edition of the newsletter mailed prior to the Annual Meeting on October 27.   

6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek – No report.

7. Future Facility – Mike Lancaster and Michael Coltart

No report. 

8. Whatcom County and Parks & Recreation Liaison – David Steward

David referenced the Northwest Parks and Recreation website and said current activities could be found at http://nwparkandrec.org/.

9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson

No report. 

10. Blaine Public Works – Ken Raithel

Ken began by saying that a “drive around” with Ms. Whitewolf took place on August 10, 2012 to review over-hanging trees, etc. along Semiahmoo Parkway and Drayton Harbor Road (Ken supplied Debbie with a copy of the detailed list of items that were reviewed to keep on file).   

Ken then introduced Ravyn Whitewolf, Blaine Public Works Director.  Ms. Whitewolf gave a brief bio on her work experience which consists of 22 years with Whatcom County and the City of Bellingham; and she has been in her current position for five (5) months.  She also served on the Drayton Harbor Shellfish Committee for five (5) years.  Ms. Whitewolf went on to summarize the following topics: 

Signage – Blaine Public Works will work with the SRA in regard to “sign pollution” on Semiahmoo Parkway.  A determination needs to be made on why signs were placed in their current location; is there better placement options; and that signs do not conflict with one another.  Ms. Whitewolf suggested that a subcommittee of the Board work with her in the fall to analyze signage.  

Lift Station – There is a sewage lift station that the City has been maintaining for several years that is not under the City’s ownership.  It is unclear at this time who owns the station; and its exact location.  Ms. Whitewolf did not have maps or pertinent correspondence with her, but said she will send the information to Debbie.  The Board will await the information; and upon receipt will determine if any action is needed by the SRA. 

Blaine Police Department (BPD) – Ms. Whitewolf said the BPD (via a Blaine municipal code) is requesting assistance from the SRA to have owners place their address on both sides of their mailbox (this will assist the BPD depending on which direction they are responding to a call).

Vegetation on Semiahmoo Parkway – Ms. Whitewolf said that funding is needed in the City’s 2013 budget for additional staff to clear the overgrowth along the Parkway.  The current number of Public Works staff is 23 (with four (4) in the electrical department) and the staff does not perform the type of work that is needed for vegetation clearing. 

Tree Clearing – Ms. Whitewolf said she just received a request from a Semiahmoo resident to clear trees adjacent to the old waster water treatment plant and was asking whom she should contact at the SRA and Debbie’s name was given. 

Ms. Whitewolf was asked about the median between the Boundary Ridge and Drayton Cove neighborhoods; will it be landscaped?  She replied that it will be addressed by the City.  Next she was asked about the interpretive signage program that the City was working on with Trillium Corporation a few years ago; were the signs every installed?  Ms. Whitewolf said that two or three were installed around Semiahmoo.  Next, the question of signage at Shintaffer Road and Semiahmoo Parkway was discussed.  When Whatcom County widened Lincoln Road last year there was no additional signage added.  Does the existing directional sign to Semiahmoo need to be refurbished and relocated (there are several signs listing properties for sale in this location).  Ms. Whitewolf replied that she would like to work with the SRA on a “united front” in regard to the matters listed above.  She suggested periodic updates.  Mike thanked Ms. Whitewolf for her time and presentation and she departed at 3:30 p.m.

NEW BUSINESS:

a) Election Committee Report dated June 25, 2012 and SRA Bylaws – A motion was made and seconded to accept the July 17 and August 2, 2012 Election Committee reports.  Motion carried. 

In follow up to last months meeting, Pat Corcoran, Election Committee Chairman addressed the Board in regard to the Election Committee’s recommendation for clarification purposes to add “elected” to the following sentence in the SRA Bylaws Term. “Directors may serve no more than two consecutive elected terms.”  After a brief discussion, the Board accepted the recommendation to add the word “elected”.  

Additionally, Section 4.2 Election will also be revised as follows:  “Elections shall take place as follows: elections for director position 1, 2, 3, and 4 shall take place for odd-numbered years” rather than “in odd-numbered years”.  Pat was thanked for his time and departed the meeting at 3:07 p.m. 

EXECUTIVE SESSION – A motion was made and seconded to convene into Executive Session at 5:05 p.m.  Motion carried.  A motion was made and seconded at 5:15 p.m. to reconvene the open meeting.  Motion carried.  The outcome of the executive session is as follows:

It was requested that any proposed salary increases for 2013 be shown as a total sum and not allocated to individuals. Mike Lancaster was asked to discuss with Carol Selby any one time payments awarded at the end of 2011.  Individual salaries should be reviewed after performance reviews towards year end subject to approval of the proposed budget at the annual meeting. 

ADJOURN: The meeting adjourned at 5:22 p.m.  A quorum was confirmed for the next meeting that will be held on Friday, September 14, 2012 at 3:00 p.m. in the SRA Conference Room.  David, Ken and Katie will be absent.

CALL TO ORDER:  The meeting was called to order at 3:00 p.m.

CONFIRMATION OF QUORUM:  Six of nine members were present, therefore a quorum was established.  Those present: Katie Boczek, Michael Coltart, Don Gongaware, Don Hardy, Ken Raithel and David Steward. 

ABSENT: Bryan Johnson, Mike Lancaster and Len Saunders.

Also in attendance: Debbie Smith, Executive Director. 

GUEST:  Mike Myers (3:10 p.m. to 5:09 p.m.)

APPROVAL OF JUNE 15, 2012 BOARD MEETING MINUTES: The minutes were approved as distributed.

a) Financial Report – The financial statements for June (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed. Debbie summarized the Accounts Receivable – Allowance for Doubtful accounts schedule she prepared through June 30, 2012.  It was mentioned that this schedule will be commented on during the October 27, 2012 Annual Meeting.  The Balance Sheet has been reformatted.  A motion was made and seconded to accept the financial statements as presented.  Motion carried. 

b) Welcome Letter – Debbie will send a welcome letter to the new owner of a property formerly owned by Semiahmoo Company (acquired by In Lieu of Foreclosure).

c) New Riding Mower – Debbie reviewed the quotes and recommendations by Allan Tozier, SRA Maintenance Supervisor for the purchase of a new riding mower (a 2012 Restricted Reserve Capital Expenditure approved by the membership).  After discussion, a motion was made and seconded to purchase the least expensive mower at a cost of $6,600 was chosen (John Deere Z645 EZtrak) and the existing mower will be retained.  The mulcher will be purchased if it is nominal in cost.  Motion carried.

It was mentioned that the maintenance staff needs to wear the appropriate ear protection and steel-toed boots when operating the mower; and safety vests when necessary.  Debbie will work with Allan on these matters.

It was mentioned that the gate posts recently replaced at Drayton Hillside I gate look very good!

e) Fourth of July Holiday – A resident voiced concern about people, other than Semiahmoo residents, who entered the St. Andrews Green neighborhood and were lighting off fireworks in the Carnoustie neighborhood; and requested that SRA consider hiring some type of security for the July 4 holiday in 2013.  The Board asked Debbie to check with the Blaine Police Department to see if they can be of assistance.

f) The Weaver Plat – Debbie said she was contacted by a local engineer who is working on the Weaver Plat; a five acre parcel with ten lots located in Zone 12 on the west side of Semiahmoo Parkway (north and adjacent to the Water Tower area, with the entrance south of the Turnberry Wood neighborhood).  A pre-application meeting has taken place with the City of Blaine (COB). The continued process will be a neighborhood meeting, application to COB, staff review and report, then to Planning Commission and a Public Hearing.  If all goes well they anticipate beginning work next summer.  The developer expressed interest in joining the SRA (although they were told they don’t need to join SRA).  The engineer said that the thought is the neighborhood will be consistent with SRA entrances (gate, landscaping, etc.).  Debbie said she sent the engineer a copy of the Turnberry Wood CC&Rs as an example of neighborhood CC&Rs and referred him to the SRA Web site to review the SRA CC&Rs. 

a) Semiahmoo Initiative One and Two –  

            Prepare a presentation to the Blaine City Council regarding the importance of mandating all future Semiahmoo development proposals be subject to conformance with the original master plan concepts and past practice by Trillium Corporation that requires developers (new property owners) to adopt and adhere to the Covenants, Conditions and Restrictions (CC&Rs) of the established Semiahmoo Resort Association (SRA). 

Target presentation date: Early August, 2012.

Ken referenced the letter dated July 12, 2012 that was sent to SRA’s legal counsel.    After discussion, a motion was made and passed to pursue necessary legal research.  If costs approach $3,000 additional Board of Directors approval is required.

            Organize a Semiahmoo citizen initiative that solicits ideas and concerns of a broad spectrum of the residents and ensures a substantial participation of citizens at the upcoming Blaine City “Town Hall” meeting to discuss the most recent, approved, Semiahmoo Master Plan (SMP).  Target “Town Hall” meeting date: Early September, 2012

Ken referenced the letter dated July 6, 2012 that was sent to the SRA membership.  Initiative Two will be addressed at the Annual Meeting on October 27, 2012 and a determination will be made after the meeting how to proceed. 

b) Signage – Ken summarized his recent meetings over the past few months with Bill Bullock, Assistant Public Works Director for the city of Blaine. 

An email dated June 29, 2012 from a resident requesting that signs be put up “outside” the gates so that visitors can see the name of the road (that aren’t listed on GPS) was reviewed.  After discussion Debbie was asked to thank the resident for their request and at this time, the board’s opinion is that the signs are not necessary. 

c) 2013 Budgeting: Questions and Assumptions? – Don Hardy said he will be sending an email questionnaire to the board members in the next few days with budgeting questions and asked the members, if they wish to complete and return as quickly as possible.  The first draft of the 2013 budget will be presented at the August meeting.

1. City of Blaine Liaison – Len Saunders

No report due to Len’s absence. 

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders

Tabled. 

3. Architectural Standards Committee (ASC) Liaison – Don Gongaware

The ASC meeting minutes from June 14, June 28, 2012 and July 12, 2012 (in draft form) were noted. 

Debbie was asked to send a Thank You letter to Clark Cotner who completed his term on the ASC as of June 30, 2012.

4. Maintenance Committee – Paul Atchison (non board member)

In Paul Atchison’s absence, Debbie told the board that there are three properties (one in Prestwick Village, one in Boundary Ridge II and one in St. Andrews Green IV-A neighborhood) that are in need of immediate grounds maintenance.  In follow up to last months meeting, Debbie was directed to hire an additional summer maintenance assistant to address these types of properties and told the Board that there were no viable candidates after running an advertisement in the local newspaper.  She said that Allan Tozier is trying to allocate time with the current staff to attend to the properties; and is hopeful this will occur next week. 

Debbie asked the Board if Brad Derigo’s summer employment could be extended through September to assist with residential properties not being maintained by the owners; and the Board approved the extended employment date through September. 

For 2013, it was suggested that SRA send an SRA Email News seeking a summer maintenance assistant; and to contact the local college/universities.

5. Community Courier Newsletter Editor – David Steward and Paul Atchison

David began by saying he will be gone most of September and will return October 15.  The goal is to have the next edition of the newsletter mailed prior to the Annual Meeting on October 27.  Topics at this time include: Promoting the Annual meeting, history of The Spit (David will contact a resident to see if they can provide the background), Medic One, the 2015 National Club Pro (David will seek Bryan’s help on this topic) and the problem with raccoons (attracted by bird-feeders). 

6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek – Katie said there has not been any formal application to change the SRMP.

7. Future Facility – Mike Lancaster and Michael Coltart

Due to personnel issues and the need to provide covered storage for SRA equipment, the current maintenance location is no longer suitable.  Michael said that he, Mike and Allan Tozier met with Mike Peetoom at the Lincoln Road nursery to discuss relocating the maintenance operation to an allocated covered site on the nursery property.  After the meeting, Debbie was asked to draft a three (3) year Lease Agreement, which the board reviewed.  The cost is $300/month (compared to the cost of $100/month to lease space in the Marina service yard).  The building will house SRA maintenance equipment and the 40 foot steel container will be moved to the Lincoln Road site.  After discussion, a motion was made and seconded to proceed with the Lease Agreement.  Motion carried.  The lease will begin on August 1, 2012.

In follow up to a prior board meeting, Debbie was asked to check with Fire District 13 to see what their plans are for the Fire Station on Semiahmoo Parkway (turned over to the District by the City of Blaine). 

8. Whatcom County and Parks & Recreation Liaison – David Steward

David said the six (6) year transportation improvement plans for the County were approved.  First item on the list are improvements to Birch Bay Lynden and Portal intersection – to include signalization and lighting installations.  Birch Bay Lynden Road is to get centerline and shoulder rumble strips.  Bridge freeze indicators are to be installed on Birch Bay Lynden and Loomis Trail bridges.  Birch Bay is to get 1.14 miles of walking trail and berm.  Improvements to the Birch Bay/Lynden and Blaine Road intersection are under preliminary consideration; Signals or Round-about?  The seismic retrofit on the bridge south of Blaine Road on Portal Way is number 30 on the list with a price tag of $3 million.

Northwest Parks and Recreation – On August 4, 2012, as part of the Drayton Harbor Days event, a “Pirate Day” is being held for children aged 7-12 who come in costume.  The $10 cost includes pirate costume supplies and face painting, etc. and there will be a Pirate Costume competition at 2:00 p.m. as part of the Drayton Harbor Days. 

9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson

No report due to Bryan’s absence. 

10. Blaine Public Works – Ken Raithel

Ken said that Ravyn Whitewolf, Blaine Public Works Director will attend the August board meeting.  Prior to the meeting, Ken has scheduled a “drive around” with Ms. Whitewolf to review over-hanging trees, etc. along Semiahmoo Parkway and Drayton Harbor Road.

a) Election Committee Report dated June 25, 2012 and SRA Bylaws – A motion was made and seconded to accept the June 25, 2012 Election Committee report.  Motion carried. 

The memo dated July 18, 2012 from the Election Committee recommending a revision adding “elected” to the following sentence in the SRA Bylaws; “Directors may serve no more than two consecutive elected terms.” was reviewed and discussed.  After discussion, it was determined the Bylaws will remain as is since a director who is elected or appointed can only serve a two year term. 

b) Let’s Move Blaine – Don Gongaware

Don asked if the Blaine High School physical education teacher could attend a future board meeting to talk about the new program called “Let’s Move Blaine”; a program to encourage youngsters to exercise!  The presentation would include the request to mark the trail and install placards to guide the youngsters so they don’t get lost (the trail section affiliated with the SRA is the Recreational Easement below the Drayton Cove neighborhood).  It was mentioned that the first draft of the 2013 budget will be presented during the August meeting and Ms. Whitewolf has already been invited to this meeting.  It was suggested that the meeting on August 17 begin at 2:30 p.m.  Date of presentation to be determined – Don to look into it and propose a date via email.  

EXECUTIVE SESSION – A motion was made and seconded to convene into Executive Session at 4:58 p.m.  Motion carried.  A motion was made and seconded at 5:10 p.m. to reconvene the open meeting.  Motion carried. 

The outcome of the executive session is as follows: Debbie was directed to send an email to the owner in the Drayton Hillside II neighborhood relaying that unfortunately the SRA is not in the position, not associated, and has no influence with Trillium Corporation on the matter of recouping costs to remove buried pipes that were discovered while excavating for their new home.   

Len will be asked to consult with Ravyn Whitewolf to see what the city of Blaine has on file for the “as builts” for the drainage system in the Drayton Hillside II neighborhood.

The board noted that a property on Wood Duck Way was scheduled for a Trustee’s Sale on July 13, 2012.  It is uncertain at this time if the property was sold.

ADJOURN: The meeting adjourned at 5:11 p.m.  A quorum was confirmed for the next meeting that will be held on Friday, August 17, 2012 at 3:00 p.m. in the SRA Conference Room. 

CALL TO ORDER:  The meeting was called to order at 3:05 p.m.

CONFIRMATION OF QUORUM:  Eight of nine members were present, therefore a quorum was established.  Those present: Katie Boczek, Michael Coltart, Don Hardy, Bryan Johnson, Mike Lancaster, Ken Raithel, Len Saunders and David Steward. 

ABSENT: Don Gongaware.

Also in attendance: Debbie Smith, Executive Director. 

GUEST:  Mike Myers (3:00 p.m. to 5:34 p.m.)

APPROVAL OF MAY 11, 2012 BOARD MEETING MINUTES: The minutes were approved as distributed. 

a) Financial Report – The financial statements for April and May (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed. Debbie summarized the new Vanguard accounts on the Balance Sheet.  A motion was made and seconded to accept the financial statements as presented.  Motion carried.  The Balance Sheet is in the process of being reformatted. 

b) Lien Issue – The Board is sympathetic to the owner’s request to delay the lien filing process for three months, but consistency in filing liens is important.  After discussion, a motion was made and seconded to not accept the conditions in the May 23, 2012 email from the resident.  A letter will be sent to the resident telling them that they must pay the arrearages and penalties in a timely manner or no later than July 23, 2012 or a lien will be filed on their property.  No late fees will be waived.  Motion carried unanimously.   

c) Washington Conservation Corps - In follow up to last month’s presentation by Michael Jones, City of Blaine Community Development Director; Mr. Jones sent an email dated May 14, 2012 that said the city is willing to assist the SRA in hiring the “Washington Conservation Crew” which consists of five people to clear brush on trails at a cost of $3,500/week (if locally based).  The Board appreciated Mr. Jones follow up, and will keep this information on file in the event maintenance assistance is needed in the future on the Drayton Cove recreational easement trail or in other common areas in the community. 

d) Viewpoint and Pet Station Located on The Spit – In follow up to last month’s presentation by Michael Jones, City of Blaine Community Development Director; Mr. Jones sent an email dated June 13, 2012.  The email states: “The City Manager and I agree that the viewpoint would be best managed as a public facility.”  There are some issues to resolve, beginning with contacting the owner of the Seagrass property to see if they are interested in “going that direction”.  If the owner is agreeable to dedicating the property to the city, staff would begin servicing the station in January 2013 (dog station and emptying the garbage can).  The Board supports the city of Blaine pursuing the owner of the Seagrass property to obtain ownership of the property.

In regard to the cost to supply dog waste bags for the Spit pet station, Mr. Jones said that “if you have a pressing need for mitts to fill an inventory gap, please let me know”.   Debbie will contact Mr. Jones and request “mutt mitts” for the Spit pet station as SRA’s supply has been depleted.

e) Maintenance for the Old Drayton Harbor Road Trail – It was determined that an additional summer (June through August) maintenance assistant will be hired to work on the section of the trail that SRA is responsible to maintain (Drayton Cove Recreational Easement).   

f) Fourth of July Holiday - With the upcoming Fourth of July holiday, bright pink signs will be placed at each gate to remind residents that fireworks and explosive devices are banned behind the gates of Semiahmoo.  An SRA Email News will also be sent.

g)  Section 10.10 Use of Lots and Dwellings in Single Family Residential Areas – Brett Eaton, Director of Golf – Semiahmoo Golf & Country Club is requesting SRA’s assistance in allowing short term rentals for the 2015 National Club Pro attendees.  The Board thought that an event of this magnitude would be positive for Semiahmoo to help with property values and a general promotion of Whatcom County.  After discussion, the following motion was made and seconded: To waive the term of the three month requirement in the CC&Rs for a specific event, approved by the Board for interim rental of one to four weeks duration of an event.  Motion carried unanimously.  Debbie was directed to contact Windermere Property Management to see if they might be the “central rental/leasing company” in an effort to keep some type of “control” on the rental/leasing process.  To show support of the SG&CC, the event will be promoted in an article in a future edition of the newsletter.

h) Aerie Upper Drive – The email from Jimmy Johnson dated June 11, 2012 was reviewed in regard to water flow from the Aerie hillside coming onto the upper section of Aerie Lane.  Katie said that SRA has taken steps to curb the water by installing the concrete curb that keeps water flow away from the mailboxes and from “sheeting” across the street.  The algae area has been cleared by SRA staff.  Since the water flow seems to come from a natural spring on Aerie property, the board is suggesting that the Aerie association subcontract with their landscape contractor to take care of the problem.

i) Coyote Sightings in the Community – An SRA Email News was sent with an eight-page attachment – “Living with Wildlife – Coyotes” on June 13, 2012.  After discussion, it was said that Semiahmoo is a rural area, and wild life is part of the experience.  No further action will be taken by the SRA at this time. 

j) Emails and letter dated May 23, 2012 from Daniel Martin, Drayton Hillside II, Lot 4 – When excavation began for the Martins new home, the excavator encountered a buried drainage pipe on the lot that was abandoned and filled with concrete.  The Martins are seeking SRA support to re-coup their costs from the developer to have the pipe removed.  After discussion, the Board directed Debbie to refer this matter to Phil Serka, Adelstein, Sharpe & Serka to reply on behalf of the SRA.  Katie will review the plat and the as-builts for the Drayton Hillside II neighborhood.  She will also contact the city of Blaine to see what drainage pipes were replaced and how effective the drainage system currently is in this area.

k) Email from Ed Kingshott dated June 7, 2012 – Unfair Semiahmoo reference – In regard to The Northern Light article in the June 7-13, 2012 edition, the article “Semiahmoo man allegedly assaults Whatcom County assessor” – the Board will request that a small correction be made in an upcoming edition since the man referenced in the article is not a Semiahmoo resident.  

l)  Summer Maintenance Assistant – Debbie informed the Board that Brad Derigo has been hired as the summer maintenance assistant (June through August).

m) Monthly Meeting Materials - Debbie will distribute photocopies of the meeting materials in a binder to the Board members in advance of monthly meetings.

a) Vanguard Accounts – Don Hardy informed the board that a total of $350,000.00 was transferred from the following banks: Sterling Savings Bank, Wells Fargo and Whidbey Island Bank to three (3) new Vanguard accounts.  All SRA accounts are now below the FDIC insured amount of $250,000.00.  It was said that Vanguard is a high quality, low risk organization with low fees.  The Board thanked Don for his research and said they are comfortable with Vanguard.

b) Trillium Corporation - Covenants, Conditions and Restrictions (CC&Rs) – This topic will be removed from the agenda and replaced with Initiative One (see below). 

c) Resident Complaint Regarding Speeding on Wood Duck Way – In follow up to last months meeting, Len reviewed an email dated June 15, 2012 from Lisa Moeller, Records and Administrative Manger at the Blaine Police Department (BPD) titled “Traffic Complaints in Semiahmoo”.  The report outlined seven traffic related calls from January 1, 2011 to the present.  The summary is as follows:

1          Reported Traffic Hazard (Wood Duck Way)

1          Reported Abandoned Vehicle (Wood Duck Way)

3          Reported Collisions (2 on Bald Eagle and 1 on Wood Duck Way)  

1          Reported Reckless Driving (Canvasback)

1          Officer Initiated Traffic Stop resulting in a citation for No Valid Operator’s License (Wood Duck Way)

Bryan volunteered to draft a letter to the resident on Wood Duck Way who has expressed concern regarding speeding on their street and will include the above statistics.  In the Board’s opinion, they have done all they can in regard to the residents concerns.  Speeding related issues in Semiahmoo will continue to be referred to the Blaine Police Department as the SRA is not a law enforcement agency. 

d) Semiahmoo Initiative One and Two –  

            Prepare a presentation to the Blaine City Council regarding the importance of mandating all future Semiahmoo development proposals be subject to conformance with the original master plan concepts and past practice by Trillium Corporation that requires developers (new property owners) to adopt and adhere to the Covenants, Conditions and Restrictions (CC&Rs) of the established Semiahmoo Resort Association (SRA). 

Target presentation date: Early August, 2012. 

Ken told the Board that a meeting was held on June 14, 2012 and the attendees were himself, Michael Coltart, (Bryan Johnson was unavailable), community members Paul Atchison and John Hamilton, Chris Benner, Trillium Corporation and Debbie Smith.  The committee is working on putting together a packet of information on Seagrass, and with the Board’s approval for funds, to meet with an attorney in Seattle who was involved with the writing of the Covenants, Conditions and Restrictions (CC&Rs) in 1984.  The committee is hopeful the attorney will be able to render an opinion as to whether new developers of Semiahmoo properties are subject to the SRA CC&Rs.  New developers are still subject to the Resort Semiahmoo Master Plan.  Ken will report back to the Board in July with estimates for legal fees to perform the review. 

            Organize a Semiahmoo citizen initiative that solicits ideas and concerns of a broad spectrum of the residents and ensures a substantial participation of citizens at the upcoming Blaine City “Town Hall” meeting to discuss the most recent, approved, Semiahmoo Master Plan (SMP).

Target “Town Hall” meeting date: Early September, 2012

Ken told the Board that 23 people responded to the survey sent via SRA Email News to determine how much interest there is in holding a “Town Hall” meeting (the SRA Email News database consists of approximately 250-300 email addresses).  A summary of the topics was sent to the Board in advance of today’s meeting for their review and comment.  A lengthy discussion ensued on the cost and location to hold the meeting, timing, would city of Blaine officials attend, etc.  A motion was made and seconded to hold a Town Meeting after the Annual Meeting on October 27, 2012; possibly to next spring (no specific date was determined).  Motion carried. 

1. City of Blaine Liaison – Len Saunders

Len attended two of the last three City Council meetings.  The meeting held on May 14, 2012 included a discussion on the Marin condominium project.  The developer who was performing “due diligence” requested that a 50% reduction or waving the building permit fee be granted.  The Council denied the request due to additional inspections that are needed.  During the June 11, 2012 Council meeting, it was reported that cultural findings were discovered at the old sewage treatment plant and the cost over-run due to the findings equated to $100K.  Also during this meeting the Six-Year road study was presented.  Number 11 on the list was $100K allocated for fixing the pathway along Semiahmoo Parkway on the Spit to better define the path from the roadway.

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders

Tabled. 

3. Architectural Standards Committee (ASC) Liaison – Don Gongaware

The ASC meeting minutes from May 14, 2012 and May 24, 2012 (in draft form) were noted. 

In Don’s absence, Debbie reported that during the June 14, 2012 meeting, Marin Building B was accepted for review.  It is the understanding of the ASC staff that Buildings A and B were sold and closed on June 14, 2012.  The bank retained ownership of Building C (only the underground parking is in place for this building).

4. Maintenance Committee – Paul Atchison (non board member)

In Paul Atchison’s absence, Debbie told the board that there are two properties (one in Prestwick Village and one in Boundary Ridge II) that are in need of immediate grounds maintenance.  It is unclear if these properties are in or are nearing foreclosure (both properties are vacant).  Debbie said she was in the process of obtaining quotes from a maintenance company who has assisted the SRA in the past with “problem properties”.  After discussion, Debbie was directed to hire an additional summer maintenance assistant to address these type of properties (the employee can also work on the Drayton Cove Recreational Easement).  Allan Tozier will supervise the new employee. 

5. Community Courier Newsletter Editor – David Steward and Paul Atchison

Via David’s Whatcom County report (see below), Medic One will be a topic for the next edition of the newsletter, along with promoting the 2015 National Club Pro and the problem with raccoons (attracted by bird-feeders). 

6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek – No report.

7. Future Facility – Mike Lancaster and Michael Coltart

Mike said he met with the manager (“Mike”) at the Lincoln Road nursery and discussed the possibility of SRA renting one of the out-buildings for the maintenance staff’s use.  The cost is $300/month (compared to the cost of $100/month to lease space in the Marina service yard).  The building could house SRA maintenance equipment and the 40 foot steel container could be moved to the Lincoln Road site; or sold.  A motion was made and seconded to authorize Mike, Michael and Allan Tozier, SRA Maintenance Supervisor to meet with “Mike” to review the site and possibly negotiate a better rental fee.  Motion carried.

8. Whatcom County and Parks & Recreation Liaison – David Steward

David said the Whatcom Board of Equalization will meet on July 16, 2012.  Any owner who wishes to appeal his taxation level may do so up to July 1, 2012.

In May, the Whatcom County Council repealed the two-year extension on land use permits which had been introduced as a measure to cope with hard economic times.

Whatcom County Comprehensive Plan draft amendments are being discussed in committee during June.  These contain a projected population growth for the City of Blaine between 2008 and 2029 of 4,249 persons which will almost double the population!  Of interest, the statement is made that “Historically important resort areas include Birch Bay, Point Roberts, Semiahmoo, and the Mount Baker winter recreational areas”.  Draft Policy 2B-3 suggests Whatcom County Council should: “Work with property owners in the resort communities to develop an understanding of the unique needs of these areas and evaluate land use regulations for their responsiveness to these needs”.

The City of Bellingham and Whatcom County have agreed on a new formula for operating the Emergency Medical Services (EMS) – Medic One which will give the county greater input through a nine member oversight board with representatives from all parties.  David proposed that we have an article on Medic One in the next newsletter; and the Board agreed.

It is proposed to lower the speed limit to 35 miles per hour on the Birch Bay Lynden Road at the approach to Portal Way [in anticipation of installing a traffic light at this intersection].

Northwest Parks and Recreation – The summer program is very active and in full swing.  Details including some revised times and dates can be found at http://nwparkandrec.org/.

9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson

Bryan reminded the Board that the 25^th Anniversary of the SG&CC will be held on Saturday, July 14, 2012, with events held throughout the day.  Bryan closed by saying “spread the word” about the proposed PGA event in 2015. 

10. Blaine Public Works – Ken Raithel

No report.

a) Signage – Tabled. 

b) Appoint New Architectural Standards Committee (ASC) Member as of July 1, 2012 – Bryan and Ken said there are still three qualified candidates that interviewed last December.  After a brief discussion, a motion was made and seconded to appoint John Hamilton to a two-year term on the ASC (July 1, 2012 to June 30, 2014).  Motion carried.

c) Election Committee Report dated June 4, 2012 and Appoint One New Election Committee Member – A motion was made and seconded to accept the June 4, 2012 Election Committee report.  Motion carried. 

A motion was made and seconded to appoint Carol Selby to a two-year term on the Election Committee (January 1, 2012 to December 31, 2013).  Motion carried.

d) 2013 Budgeting: Questions and Assumptions? – Don Hardy said he will begin working on the assumptions for the 2013 budget, which is going to take some work!  Don was asked to consider signage when working on the assumptions.  

EXECUTIVE SESSION – A motion was made and seconded to convene into Executive Session at 5:35 p.m.  Motion carried.  A motion was made and seconded at 5:44 p.m. to reconvene the open meeting.  Motion carried. 

The outcome of the executive session is as follows: Don Hardy and Debbie will consult with the SRA attorney on a bankruptcy and Trustee Sale issue as it relates to a property in the St. Andrews Green neighborhood to see what options are available to the SRA. 

The Accounts Receivable – Allowance for Doubtful accounts will be reviewed and revised as needed.  It was mentioned that certain lots within the Carnoustie neighborhood are in arrears for property taxes, SRA dues and possible foreclosure action. 

ADJOURN: The meeting adjourned at 5:45 p.m.  A quorum was confirmed for the next meeting that will be held on Friday, July 20, 2012 at 3:00 p.m. in the SRA Conference Room

CALL TO ORDER:  The meeting was called to order at 3:05 p.m.

CONFIRMATION OF QUORUM:  Seven of nine members were present, therefore a quorum was established.  Those present: Katie Boczek, Michael Coltart, Don Gongaware, Bryan Johnson, Mike Lancaster, Ken Raithel, Len Saunders (arrived at 3:40 p.m.). 

ABSENT: Don Hardy and David Steward.

Also in attendance: Debbie Smith, Executive Director. 

GUEST:  Michael Jones, City of Blaine Community Development Director (4:30 p.m. to 5:30 p.m.).

APPROVAL OF APRIL 20, 2012 BOARD MEETING MINUTES: The minutes were approved as distributed.

a) Financial Report – The financial statements for April (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) will be presented in June (Treasurer Don Hardy was out of town). The Balance Sheet is in the process of being reformatted.  Debbie told the board that there are no irregularities on the April financial statements.

b) Employee Injury – On April 23, Justin Cleere, SRA Maintenance Assistant injured his shoulder while working in the Drayton Hillside neighborhood.  Justin returned to work on May 1 and is doing fine. 

c) Zero Waste Bags for Pet Station Located on The Spit – The cost to supply dog waste bags for the Spit pet station was discussed and it was determined that the City of Blaine will be asked to take over maintaining this station as it serves the general public. 

d) New Architectural Standards Committee (ASC) Member as of July 1, 2012 – Debbie will send an SRA Email News seeking candidates to serve a two-year term on the ASC.  She will also contact the last group of candidates who interviewed in December to see if they are still interested in serving on the ASC.

e) Vacation – Debbie informed the Board that she will begin vacation on May 17 and return to the office on May 29.  Sandy Bonnickson, ASC Administrator and Allan Tozier, SRA Maintenance Supervisor will cover for her while she is away.

a)  Use of Money Market Funds in Lieu of Bank Accounts – In Don Hardy’s absence, Debbie informed the board that a total of $350,000.00 was transferred from the following banks: Sterling Savings Bank, Wells Fargo and Whidbey Island Bank to three (3) new Vanguard accounts.  The new accounts are part of the reformatting of the Balance Sheet and will be reviewed in June.  All SRA accounts are now below the FDIC insured amount of $250,000.00.

b)  Blaine High School (BHS) “Spirit Rock” – Email Dated December 7, 2011 – As there has been no action on this topic a motion was made and seconded to take the topic off of the agenda.  Motion carried.

c)  Trillium Corporation - Covenants, Conditions and Restrictions (CC&Rs) – Tabled.

d)  Resident Complaint Regarding Speeding on Wood Duck Way – In follow up to last months meeting, Len spoke to an officer at the Blaine Police Department (BPD) regarding increased patrols and supplying a monthly tally of tickets issued behind the gates.  He was told that the BPD frequently patrols behind the gates.  The BPD agrees that speeding on Semiahmoo Parkway and Drayton Harbor Road continues to be an ongoing problem and tickets are issued to speeders.  Len said the BPD will provide a report of Semiahmoo incidents which will be available for review at the June board meeting. 

1. City of Blaine Liaison – Len Saunders

No report.

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders

Tabled.

3. Architectural Standards Committee (ASC) Liaison – Don Gongaware

The ASC meeting minutes from April 26, 2012 (in draft form) were noted. 

Don said the meeting scheduled for May 10, 2012 was moved to May 14, 2012 (due to a lack of quorum). 

Don said that the ASC is still reviewing recent tree removal in the Drayton Hillside II neighborhood that was approved by the City of Blaine in conjunction with the Drayton Hillside II Covenants, Conditions and Restrictions (CC&Rs) and Shoreline Management requirements.  Trillium Corporation, as Declarant had also given permission for the removal of these trees.  Michael wondered how many other permission letters have been issued by the Declarant allowing property owners special considerations!

It was mentioned that “the right tone” needs to be set to work with the ASC and the owners in the Drayton Hillside II neighborhood should be thanked for their ongoing cooperation.

4. Maintenance Committee – Paul Atchison (non board member)

In Paul Atchison’s absence, Debbie told the board that several residents have been sent a letter asking that they address maintenance issues on their property. 

5. Community Courier Newsletter Editor – David Steward and Paul Atchison

Via an email message, David asked the board members to be thinking of topics for the next edition of the newsletter that will be published prior to the Annual Meeting in October.

6.  Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek – Katie said that there have been no changes to the Master Plan.  Moving forward, she suggested that the City of Blaine (COB) should treat all future developers the same in regard to amendments, public forums and that it be mandatory that the new developments join the SRA.  If the Master Plan needs changes, the cost should be deferred to the developer. 

7. Future Facility – Mike Lancaster and Michael Coltart

In follow up to last months meeting, Michael said the committee met with Allan Tozier, SRA Maintenance Supervisor to better understand maintenance procedures.  Michael also reviewed the draft Maintenance Procedures document prepared by Allan, Debbie, Carol Selby and Katie Boczek.  The committee found the meeting with Allan informative. Michael said he has a different opinion about proceeding with the facility on Lincoln Road as the dynamics of the maintenance staff and their needs may be changing with Allan’s retirement in the next few years.  It appears that SRA maintenance needs may be transitioning to contracting services with supervision.  It was said that the staff has been very loyal and this should be taken into consideration moving forward.  It was also said that the SRA needs to be proactive and to begin working with Allan to devise a plan. 

As it relates to space for the administration staff, possible options included having Debbie and Sandy work from their home office, renting space at the Hotel or the Semiahmoo Fire Station.  It was said having a location for ASC and Board meetings is also important.

In the event something was to happen to Allan or Debbie, it was said that the Executive Committee should be prepared to “pick-up” to keep the operation running.

In regard to purchasing the Lincoln Road property, concern was expressed on obtaining enough votes (60% in favor) from the membership.  The project has been tabled.

Once studies are complete, the Board will determine if they will move forward.  If so, this matter would be presented to the membership at a special meeting or during the October Annual Meeting since funding would be from the Restricted Reserve account and would involve a long-term liability.

8. Whatcom County and Parks & Recreation Liaison – David Steward

David sent an email saying that there were no new items to report, except the continuing saga of the process toward reviews of the Gateway Pacific project.

9.  Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson

No report.

10. Blaine Public Works – Ken Raithel

It was mentioned that several of the blue reflectors indicating fire hydrant locations are missing and Ken said he will ask Bill Bullock if the city can have them replaced.

a)  Update from Michael Jones, City of Blaine Community Development Director – Mike welcomed Mr. Jones to the meeting at 4:30 p.m. 

Resort Semiahmoo Master Plan (RSMP) – Mr. Jones clarified that the RSMP was adopted by the City of Blaine (COB) in 1984, and it is the city’s plan, not Trillium Corporation.  There has been Appendix’s (A through G) over the years which include approved development projects.  The Master Plan is available on line at www.cityofblaine.com. 

Mr. Jones supplied copies of a map labeled “Semiahmoo Development Potential” dated 5-10-12.  The map outlines Zones and Potential Units, which includes (Multi Family Residences – MFR and Single Family Residences – SFR):

1. “A” Semiahmoo Spit (220 MFR plus commercial)
2. “B” Marina Expansion (504 new slips)
3. “C” Seagrass Cottages (68 MFR)
4. “D” Marin Condominiums (54 MFR)
5. “E” Carnoustie (18 SFR plus 46 MFR)
6. “F” Zone 3 (114-136 MFR)
7. “G” Zone 8 & 9 (73-121 MFR)
8. “H” Zone 23 (52-62 MFR)
9. “I” Zone 12 (45-89 SFR)
10. “J” Zone 13 (20-39 SFR plus school)
11. “K” Zone 20, 28 & 29 (48-145 SFR plus 23-39 MFR)

Zone’s C, D and E are approved projects.  All others are RSMP allowances.

Mr. Jones was asked “now do people know what’s happening”?  Mr. Jones explained that when his office receives a proposal, if the proposal is substantially consistent with the Master Plan, the proposal would move forward to a PUD (Planned Unit Development); it would next go to the Planning Commission for review; a Public Hearing will be held for public comment and then to the Blaine City Council for approval.  He went on to say that if a proposal is received that is entirely different from the Master Plan, the Master Plan is reviewed, and if the proposal is not consistent, the developer is told that a comprehensive amendment to the Master Plan is needed and the proposal cannot be approved.  He said it is important for people to participate [in the public hearing process].

Mr. Jones was asked what steps can be taken by the City of Blaine to require that future Master Plan developments become part of the SRA.  Mr. Jones replied that this question has been posed to the COB attorney, and there is not a definite answer at this time, but “probably not”.  He suggested that SRA consult with their attorney on this matter.

Memorandum dated May 11, 2012 – RE: Semiahmoo Master Plan Update and Development Connection – Mr. Jones supplies copies of the memorandum to the board members.  The closing paragraph states: “Are other property owners prohibited from development until the RSMP is updated?  No, they are not.  It is not legal to limit an owner’s development rights on their property based on the actions of an owner of a different property.”  Mr. Jones said that the COB has been contacted by potential buyers who are performing “due diligence” for the properties listed for sale on the Spit and in the uplands (formerly owned by Trillium). 

Semiahmoo Fire Station – Mr. Jones was asked about the possibility of SRA renting space at the station for SRA offices.  Mr. Jones replied that he or an SRA member could mention this to the City Manager.  He said that the COB is considering turning the facility over to the Fire District for a training facility, so timing is crucial at this point.

Semiahmoo Spit Pet Station – Mr. Jones was asked if the COB would be willing to stock and maintain the pet station (including emptying the garage can).  Mr. Jones replied that SRA could possibly “piggy-back” on the COB provided “mutt mitts” that are currently located around the city.  Emptying the garbage can is more of a challenge because the parks crew does not have tasks on the Spit.  The issue of path maintenance was mentioned and Mr. Jones said the Public Works Department, not his, handles path maintenance.

Signage / Maintenance for the Old Drayton Harbor Road Trail – In follow up to last months meeting, Mr. Jones said that rather than placing another sign such as “No Motorized Vehicle Allowed” on the old Drayton Harbor Road, he is considering installing a bollard. 

Mr. Jones said that some work has been performed on the trail, in particular drainage work to improve water flow.  He mentioned that property owners in the Drayton Cove neighborhood on the hillside have broken pipes that need addressed and that he will follow up with Debbie on this matter.  Mr. Jones said the city obtained a grant for the “Washington Conservation Crew” which consists of five people to clear brush on trails.  He said that if the SRA wanted to hire the crew, they could contact the city to look into options.  The board thought this would be a good idea.

Let’s Move Blaine – Mr. Jones said in an effort to combat child obesity, walking loops from Birch Bay to Semiahmoo and central Blaine are being established.  He said SRA may receive a request from the organization to place markers on the pavement (on the Drayton Cove recreational easement).

Blaine Parks – A comment was made that it seems like improvements are needed to Blaine Parks such as repairing/replacing broken play equipment, etc.  Mr. Jones said that the budget for parks is 1% of the city budget, thus funds are limited.  He said improvement efforts are being made to the parks in Blaine!

Miscellaneous – Mr. Jones was told that Gary Tomsic, Blaine City Manager has been approached in regard to a future City of Blaine Town Hall Meeting to be held this summer.  Mr. Jones was not sure about the meeting, but said in the past when town hall meeting have been held, they have been fairly open and informal.  He said it is good to get people involved and to have them attend the meeting!

Mike thanked Mr. Jones for his time and presentation and he then departed at 5:30 p.m.

b) Semiahmoo Initiative Proposal (SIP) 5/3/2012 – Ken reviewed the SIP which consists of two Initiatives. 

            Prepare a presentation to the Blaine City Council regarding the importance of mandating all future Semiahmoo development proposals be subject to conformance with the original master plan concepts and past practice by Trillium Corporation that requires developers (new property owners) to adopt and adhere to the Covenants, Conditions and Restrictions (CC&Rs) of the established Semiahmoo Resort Association (SRA). 

Target presentation date: Early August, 2012

            Organize a Semiahmoo citizen initiative that solicits ideas and concerns of a broad spectrum of the residents and ensures a substantial participation of citizens at the upcoming Blaine City “Town Hall” meeting to discuss the most recent, approved, Semiahmoo Master Plan (SMP).

Target “Town Hall” meeting date: Early September, 2012

After reviewing the SIP, a motion was made and seconded in favor of moving forward with the proposal.  Motion carried.  Mike volunteered to help Ken.  A survey will be sent via SRA Email News to determine how much interest there is in asking for a “Town Hall” meeting.

ADJOURN: The meeting adjourned at 5:40 p.m.  A quorum was confirmed for the next meeting that will be held on Friday, June 15, 2012 at 3:00 p.m. in the SRA Conference Room. 

CALL TO ORDER: The meeting was called to order at 2:58 p.m.

CONFIRMATION OF QUORUM: Eight of nine members were present, therefore a quorum was established. Those present: Michael Coltart, Don Gongaware, Don Hardy (departed at 4:30 p.m.), Bryan Johnson (departed at 4:39 p.m.), Mike Lancaster, Ken Raithel, Len Saunders (arrived at 3:10 p.m. and departed at 4:30 p.m.) and David Steward.
ABSENT: Katie Boczek.
Also in attendance: Debbie Smith, Executive Director.

GUESTS: Mike Myers (3:00 p.m. – 4:22 p.m.).
Chris Benner, Vice President – Real Estate, Trillium Corporation (3:00 p.m. to 3:25 p.m.).

APPROVAL OF MARCH 16, 2012 BOARD MEETING MINUTES: The minutes were approved as distributed.

EXECUTIVE DIRECTORS’ REPORT:
a) Financial Report – The financial statements for March (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed. A motion was made and seconded to accept the financial statements as presented. Motion carried.

b) Lien Issue – In follow up to last months meeting, an email survey was performed in regard to reports of continued speeding on Wood Duck Way. The Board determined that the owner must bring their account current, or a lien will be filed by the end of May.

c) Recognition Reception – The board determined that the event will be deferred to the Annual Meeting at which time the honorees (immediate past board, ASC and election committee members) will be acknowledged and presented a gift.

d) Possible Signage for the Old Drayton Harbor Road Trail – In follow up to last months meeting, Debbie contacted Michael Jones, City of Blaine Community Development Director and inquired about placing a “No Motorized Vehicle Allowed” sign on the old Drayton Harbor Road. Mr. Jones replied and said “I will review the location and consider a sign”.

e) Employee Health Insurance Renewal – Debbie informed the Board that the renewal date for employee health insurance is May 1, 2012. The proposal for the current plan reflects a 7% increase, which is well within the budgeted increase of 30.47%. There will be an additional cost savings due to fact that three employees will be participating, although the budget was for four employees (one employee has waived insurance coverage for the time being). The current plan will be renewed.

OLD BUSINESS:
a) Trillium Corporation - Covenants, Conditions and Restrictions (CC&Rs) –
Mike welcomed Chris Benner, Vice President – Real Estate, Trillium Corporation (TC). Mr. Benner said he has been with TC for 20 years and has been involved with Semiahmoo for most of that time. TC has been involved with Semiahmoo for decades; and the last few years have been difficult and trying times with TC loosing the “lion’s share” of Semiahmoo and Birch Point land. TC holdings in the Blaine area are Carnoustie, partnership with The Skagit for the resort hotel and a couple of hundred acres at Birch Point. Moving forward, he doesn’t see TC doing any type of land development in Blaine, Birch Point or Semiahmoo. TC retains option agreements on properties, but it is not feasible to do anything as the current owners are trying to sell the properties [Burnside Village, Seagrass, etc.].

Mr. Benner said that marketing will take place in spring and summer for the Carnoustie properties. Currently, five (5) of the 18 single family lots have been sold. There have been no sales of the multi-family parcels. Mr. Benner was asked about the outstanding fees owed to the SRA for Carnoustie and when can we expect payment? Mr. Benner replied that when a lot sale occurs the SRA will be paid (our payment is subject to a secondary lien and if the Debt against Carnoustie is greater than the lot revenue, we will not be paid!). The debt for this parcel is held by an individual in Denver, Colorado who is aware of the marketplace and continues to work with TC. The price point for the lots are $150K, but have sold below this price. Mr. Benner said that TC will be presenting a new signage proposal to the ASC in April for Carnoustie. The issue of the condition of the directional signage was briefly discussed. TC is open to discussions with the SRA and The Skagit to work together with cost sharing to improve the directional signage. It was said that a “sign theme” is needed.

Mr. Benner does not anticipate any changes with The Skagit partnership and there are no negotiations underway to sell the hotel. The partnership has been approached in the past with offers and if a favorable offer comes forth, the partnership would be open on a case-by-case basis.

Mr. Benner said that TC continues to have involvement with the forestry/saw mill industry in Argentina; and this is their primary focus moving forward. Jon Syre, President and CEO and David Syre, Owner and Chairman both focus on the saw mills. Mr. Benner said that the South America properties are not part of the bankruptcy as David Syre owns them. The bankruptcy’s are not in TC name, but David Syre personally. Foreclosure and deed in lieu of is David Syre’s personal guarantee, not real estate specific.

During a meeting last year with the attorney for Dennis Wise, SRA board members were told that Seagrass was not part of the SRA. Mr. Benner’s opinion (since TC no longer owns Seagrass) is that TC looked to have Seagrass under the SRA and that was always the intent. His recommendation is that SRA take a position, with legal advice that current and future owners become part of the SRA. Although TC can’t enforce, their position is that they believe the parcels are part of the SRA. Mr. Benner was asked if the SRA went to the Blaine City Council for action on this matter, would TC be willing to be part of the appeal. Mr. Benner replied that TC would be happy to “weigh-in”, but not “partner” with SRA as it may not be to SRA’s advantage.

Mr. Benner confirmed that Semiahmoo Company no longer owns Drayton Hillside II, lot 1 (property was deeded to Dennis Wise in lieu of foreclosure).

Mr. Benner finished by saying that he is sorry if TC has not seemed like an “open door” and he welcomes calls and emails. Board members expressed their appreciation to Mr. Benner for his contributions to the ASC over the years and have found him to be helpful and insightful. They also expressed their appreciation to Jon Syre for his time on the ASC and the Board. Mike thanked Mr. Benner for his time and presentation and he then departed at 3:25 p.m.

b) Gleneagle Villas I & II Association – Request for Speed Bumps on Gleneagle Drive – As this topic has been on the agenda for several months with no action (due to waiting for the City of Blaine’s assistance on placement of “speed data” equipment that has been broken and yet to be repaired), the board determined that no speed bumps will be installed on Gleneagle Drive. Debbie will relay this determination to the Gleneagle Villas Phase I & II condo association.

c) Blaine High School (BHS) “Spirit Rock” – Email Dated December 7, 2011 – Bryan said the Superintendent for the Blaine School District is in favor of the “spirit rock”, but suggested that he talk to a faculty member first before moving forward on this matter. Bryan has not had an opportunity to talk to a faculty member, and has not been able find a “spirit rock”. Bryan was told that there may be a suitable rock near the towing company on Peace Portal Drive and said he would contact the business owner.

d) Resident Complaint Regarding Speeding on Wood Duck Way / Traffic Survey – In follow up to last months meeting, Bryan worked with Debbie on a brief email survey of the residents on Wood Duck Way to obtain more information on the reported speeding problem. Bryan said of the 28 residents polled on Wood Duck Way, 13 responded or 46.4%. Of that percentage, not that many thought there is a problem with speeding. The question of installing speed bumps/humps was answered with 76% of the residents opposed to bumps/humps. A board member said that these results will not ease the stress of one resident on Wood Duck Way and the problem is not going to go away. After discussion, it was determined that Len will speak to Mike Haslip, Director of Public Safety and ask if the Blaine Police Department can increase patrols and supply a monthly tally of tickets issued behind the gates. It was also mentioned that speeding on Semiahmoo Parkway and Drayton Harbor Road continues to be an ongoing problem. A response will be provided to the resident on Wood Duck Way of these continued efforts by the board.

AD HOC COMMITTEE REPORTS
1. City of Blaine Liaison – Len Saunders
Water and Sewer Fees – The City Council has been discussing the possibility of reinstating water and sewer fees for new homes (which would equate to approximately $11K for a Semiahmoo owner). If the decision is approved, the fees would go into affect on January 1, 2013.

Semiahmoo Resort Master Plan (SRMP) – The SRMP is still on the Council’s agenda, but there was nothing new to report. Len said that Michael Jones is scheduled to attend the May board meeting to discuss this topic with the board members.

Possible Code Amendment – Len said that Ken’s letter dated March 5, 2012 to the Blaine Planning Commission in regard to continuing to explore options on a code amendment for nuisances and blight was mentioned, but no action has been taken at this time.

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders
Tabled.

3. Architectural Standards Committee (ASC) Liaison – Don Gongaware
The ASC meeting minutes from March 22, 2012 and April 12, 2012 (in draft form) were noted.

Don said that the ASC is currently reviewing recent tree removal in the Drayton Hillside II neighborhood that was approved by the City of Blaine in conjunction with the Drayton Hillside II Covenants, Conditions and Restrictions (CC&Rs) and Shoreline Management requirements. The ASC was not involved in the process.

4. Maintenance Committee – Paul Atchison (non board member)
In Paul Atchison’s absence, Debbie told the board that a recent tour of the neighborhoods took place earlier in the week and that letters will be sent to a half dozen residents asking that they address maintenance issues on their property.

5. Community Courier Newsletter Editor – David Steward and Paul Atchison
David and Paul were thanked for doing a good job on the spring edition of the newsletter!

The article asking for resident volunteers who are interested in helping maintain the entry gate areas was reviewed, along with the draft Guidelines for Volunteers. In regard to possible liability issues, Debbie was asked to contact SRA’s insurance provider to inform them of this new program and agreed to do so. There have been two residents thus far that have expressed their willingness to help with general clean-up, pulling weeds, etc.

6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek
No report due to Katie’s absence.

7. Future Facility – Mike Lancaster and Michael Coltart
In follow up to last months meeting, Michael said he has met with committee members Don Hardy, Ken and Michael Boczek to discuss performing an SRA operational review. Michael said the committee will next meet with Allan Tozier, SRA Maintenance Supervisor to better understand maintenance procedures. Debbie will provide Michael with a draft Maintenance Procedures document that she has been working on with Allan, Carol Selby and Katie Boczek.

Michael contacted The Bank of the Pacific, who currently holds the mortgage for the Lincoln Road property. He was told that if SRA were to obtain a loan, it would be at a higher rate because a commercial loan would be required. As an example, if SRA put 25% down ($90K) and financed 75% at 5.5% over 25 years, it would be $1,658/month. Annual taxes for this property are currently $4,000.

Once studies are complete, the Board will determine if they will move forward. If so, this matter would be presented to the membership at a special meeting or during the October Annual Meeting since funding would be from the Restricted Reserve account and would involve a long-term liability.

8. Whatcom County and Parks & Recreation Liaison – David Steward
Whatcom County – The Whatcom County Council (WCC) on April 10, 2012 held a public hearing on an amended six (6) year transportation plan (2012-2017) and no one spoke. In this plan is a proposed extension of Lincoln Road from Harborview Road to Blaine Road that is slated for 2016. No mention of alterations to the interchange with I-5 at Exit 274.

Gateway Pacific Coal Terminal – WCC has given the public until May 16 to comment on the notice of application and the review process for Gateway Pacific terminal. Comments can be emailed to www.pds@co.whatcom.wa.us.

Northwest Parks and Recreation (NWPR) – NWPR have a bike ride around Birch Bay followed by a picnic and open house at the activity center on May 5 – details at www.nwparkandrec.org. At the picnic, quesadillas cooked and served by Tabletop Gourmet Specialiaties of Blaine [a Semiahmoo resident] for $1.50, plus healthy snacks and drinks.

9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson
Prior to his departure, Bryan told Debbie he had nothing new to report for this meeting.


10. Blaine Public Works – Ken Raithel
Ken has met with Bill Bulloch to discuss signage and there will be more to follow next month.

In regard to a residents request to install a sign at St. Andrews Green Gate 3 directing golfers to the next entrance, the matter has been turned over to the ASC to work with the resident.

NEW BUSINESS:
a) Mother’s Day Art Studio Tour – The email dated March 27, 2012 was reviewed. The Board is supportive of the art tour and will allow it again in 2012. The dates are May 12 and 13 from 10:00 a.m. to 5:00 p.m. Temporary “sandwich boards” will be allowed to help guests locate the homes on the tour. The signs will be removed at the end of each day.

b) Use of Money Market Funds in Lieu of Bank Accounts – In follow up to last month’s meeting, Don Hardy said that FDIC covers up to $250,000 per account and that one account currently exceeds this balance. His concern is “what if the bank gets into trouble”. He then reviewed money market funds traded with mutual funds that are not insured, but look to credit of the instrument. He summarized his involvement with the Vanguard Group, the second largest company which is highly rated, with low fees, and an excellent credit analysis. He mentioned that SRA’s inflow of funds is highest in January and July, so when cumulated, each bank account is close to or over $250K. Return on money market accounts is at least what banks are paying; although when rates go up they are immediately reflected in the fund. Currently there is not a major difference. There are no implications between bank accounts and money market funds with the IRS. Currently there are no annual fees, load or sales charges or penalty for early withdrawal. You can write checks for $250 or greater. It was said that is the fiduciary responsibility of the board to keep funds below $250K per account. A motion was made and seconded to use Vanguard. Motion carried. Don and Debbie will analysis each account and make the appropriate transfers once the account is established with Vanguard.

c) Miscellaneous
• The letter dated April 4, 2012 seeking Election Committee candidates was briefly discussed. When the Election Committee talks to prospective board candidates, they need to ensure that the candidate understands that simply attending one meeting per month is not the case due to Ad Hoc Committee responsibilities, etc. More review is needed on this topic.

• Bylaws Review – It was mentioned that Section 4.3 Removal; Resignation needs to be reviewed. If a board member is asked to resign, it seems appropriate that they be told “why”. Since Board members are now elected they should only be removed by a majority of the membership as per ART. XII Section 12:01.

• Debbie was asked to consider emailing the monthly meeting materials in an effort to save photocopy expenses and her time. She said that would be fine, but she will need to invest in a better scanning device than the one she currently has (part of her printer).

EXECUTIVE SESSION – A motion was made and seconded to convene into Executive Session at 4:22 p.m. Motion carried. A motion was made and seconded at 4:29 p.m. to reconvene the open meeting. Motion carried. The outcome of the executive session is as follows: Mike, Ken and Len will work together as it relates to the Semiahmoo Resort Master Plan, which is critical to the SRA.

ADJOURN: The meeting adjourned at 5:07 p.m. A quorum was confirmed for the next meeting that will be held on Friday, May 11, 2012 at 3:00 p.m. in the SRA Conference Room.
 

CALL TO ORDER:  The meeting was called to order at 3:00 p.m. 

CONFIRMATION OF QUORUM:  Eight of nine members were present, therefore a quorum was established.  Those present: Katie Boczek, Michael Coltart, Don Gongaware, Don Hardy, Bryan Johnson (arrived at 4:20 p.m.), Mike Lancaster, Len Saunders (arrived at 3:50 p.m.) and David Steward. 

ABSENT: Ken Raithel.

Also in attendance: Debbie Smith, Executive Director. 

GUESTS:  Paul Atchison (3:00 p.m. to 3:15 p.m.) and Mike Myers (3:00 p.m. – 5:25 p.m.).

Don Hale and Marv VanMersbergen (3:32 p.m. to 4:02 p.m.)

Bernadette Halliday and Cameron Dahl, Archer Halliday, PS (4:40 p.m. to 4:50 p.m.) 

APPROVAL OF FEBRUARY 17, 2012 BOARD MEETING MINUTES: The minutes were approved as distributed. 

a) Financial Report – The financial statements for February (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed.  A motion was made and seconded to accept the financial statements as presented. 

b) Lien Issue – In follow up to last months meeting, Don and Don met with the owner who lives in the St. Andrews Green IVC neighborhood.  The Board determined that the lien will be put on hold for 30-90 days while an email survey is performed in regard to reports of continued speeding on Wood Duck Way.   

c) Banking – In follow up to last months meeting, Don Hardy and Debbie completed the transfer of funds from Bank of America to U.S. Bank.  

Don Hardy mentioned that FDIC covers up to $250,000 per account and that one account currently exceeds this balance.  The board was in favor of Don reconfiguring the account to stay below the $250,000 limit. 

d) Drayton Cove Fountain – In follow up to last months meeting, the new pump system has been ordered.  Due to the approximate cost of $1,400 to add lights for illuminating the fountain at night, the lighting system was not ordered.  Debbie checked with Allan to see why the pump failed; and found that it was due to age, and not a service issue or algae clogging the filters.   

a)  Gleneagle Villas I & II Association – Request for Speed Bumps on Gleneagle Drive – This topic is currently tabled as the SRA is awaiting contact from Blaine Public Works (PBW) in regard to a request for the “speed data” equipment be placed in other high-risk locations in the community where speeding has been reported.  As requested in February, Debbie contacted PBW to see if the speed data program can begin earlier than April and was told that the equipment is still being repaired. 

Resident Complaint Regarding Speeding on Wood Duck Way (this topic has been moved from the Executive Director Report) – In follow up to last months meeting, Don Gongaware and Don Hardy met with a resident in the St. Andrews Green IVC neighborhood and listened to his concerns as it relates to speeding on Wood Duck Way.  Board members reviewed Don and Don’s notes from their visit, along with suggestions on how to move forward.  After discussion, it was determined that Bryan will work with Debbie on a brief email survey of the residents on Wood Duck Way to obtain more information on the reported speeding problem.  Once this information has been obtained and studied, the board will determine the next steps, if any, on the reported speeding problem along Wood Duck Way (and possibly other streets behind the gates of Semiahmoo). 

b)  Blaine High School (BHS) “Spirit Rock” – Email Dated December 7, 2011 – Bryan said  the Superintendent for the Blaine School District is in favor of the “spirit rock”, but suggested that he talk to a faculty member first before moving forward on this matter.   

e)  Trillium Corporation - Covenants, Conditions and Restrictions (CC&Rs) – In follow up to last months meeting, Debbie invited Jon Syre, President and CEO and Chris Benner, Vice President – Real Estate Development for Trillium Corporation to the March meeting to discuss Trillium Corporation’s intent to adding undeveloped properties to the SRA.  They were not able to attend the March meeting, but are scheduled to attend the April meeting. 

d)  CC&Rs Section’s 9.10 – Creation of Lien and Personal Obligations of Assessments and 9.15 – Effect of Nonpayment; Remedies of the Association – Don Hardy relayed information regarding a “short-sale” currently under negotiation for a property in the Prestwick Village neighborhood.  SRA has filed a lien on this property.  The bank is offering to pay the 2011 dues only.  After discussion, the board directed Debbie to seek legal advice on this matter.  The board is concerned about setting precedence if partial payment is accepted, and wants to be fully informed before making a decision on whether or not to accept the bank’s current offer (approximately one-third of what is owed on this property). 

In follow up to last months meeting review of Section 9.15 states that the SRA can pursue owners for non payment of dues after they have sold their property.  If SRA decides to pursue, the accounts would be turned over to a collection agency.  Section 9.10 states that if the property goes to foreclosure, the “lien for unpaid assessments shall not apply to the holder of any first priority institutional Mortgage . . .”
 

AD HOC COMMITTEE REPORTS

1. City of Blaine Liaison – Len Saunders

Blaine Train Station – Len attended a luncheon in mid February with other Blaine and Surrey, B.C. officials at the steakhouse in Blaine.  It appears that there is interest in revitalizing the current building or constructing a new building. 

Semiahmoo Resort Master Plan – At the end of the February 27, 2012 Council meeting, Mayor Harry Robinson asked that a future discussion of the Semiahmoo Resort Master Plan (SRMP) take place now that Trillium Corporation is no longer involved; and there is no “significant player”.  Michael Jones, Community Development Director was asked to present the Council with his thoughts on the matter and he did so during the March 12 Council meeting.  Mr. Jones said that the SRMP is controlled by the city.  If the plan is updated it will be a lengthy process, yet there is no requirement for an update.  Currently there are no proposed changes to the plan.  The mayor is concerned that the plan is “old” and needs to be brought up to date as it relates to environmental issues.  Mike Myers also attended the Council meeting, and mentioned that this topic was relayed to the Men’s Breakfast Club and that several members have contacted Mr. Jones expressing their interest in becoming involved with the SRMP.  In closing, Len said that Mr. Jones would like to attend the April or May board meeting to discuss this topic with the board members.  The board was in favor of Mr. Jones attending a future meeting. 

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders

Tabled. 

3. Architectural Standards Committee (ASC) Liaison – Don Gongaware

The ASC meeting minutes from February 23, 2012 and March 8, 2012 (in draft form) were noted. 

4. Maintenance Committee – Paul Atchison (non board member)

Gate Maintenance – It was noted that the wooden gate posts at Drayton Hillside Gate 1 are in need of repair/replacement.  Debbie said that Allan Tozier, SRA Maintenance Supervisor is aware and working on options. 

 The Turnberry Wood gate and St. Andrews Green Gate 3 are in need of adjustment and painting.  Debbie will pass these observations along to Allan. 

Golf Course Drainage – A resident is working with the golf course superintendent on improving an area on the course that abuts their property.  There is a natural spring and corrective actions are being taken by installing a berm and river rock to help the drainage problem.  The resident sent a request for the SRA to install a catch basin on Snow Goose Lane, and the matter is being reviewed by Katie and Paul Atchison.

Properties in the Drayton Cove Neighborhood above the SRA Recreational Easement – Paul and Katie will schedule a time to walk this area to review and photograph each lot along the easement.  It appears that there may be potential erosion issues on some of the properties above the SRA recreational easement, i.e. broken drainage pipes.  If needed, a letter will be sent to the owner if clean-up or repair of broken drainage pipes is needed on their lot. 

It was mentioned that there are motorized vehicles using the old Drayton Harbor Road (for clamming) and that there is no signage stating “No Motorized Vehicles Allowed”.  Debbie will look into this matter. 

Turnberry Wood, Lot 2 – This property is slowly improving, yet more is needed.  Paul and Debbie said they will continue to monitor the property.

In closing, Paul mentioned that there is a product called “Wet and Forget” that works well for cleaning signs.  This information has been passed along to Allan.

5. Community Courier Newsletter Editor – David Steward and Paul Atchison

The board reviewed a preliminary draft of the Spring edition of the newsletter.  A new article will be added called the “Garden Corner” and Paul said that his wife Sue (who has an extensive gardening background) has agreed to write an article for the Spring and Fall editions.  A list of new links will be included; and if the reader visits a link, the SRA could possibly obtain more email addresses for use with SRA Email News.  An update on Marin will be included in the newsletter.  Mike will submit an article for the Presidents Message.  A reminder about adhering to the posted speed limit will be included.  The newsletter will be emailed to the board for their review and comment before publishing.  The goal is to have the newsletter mailed by April 10.  David and Paul were thanked for their efforts thus far.

 6.  Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek

Katie said that although nothing has changed in the Master Plan, the plan is approved by the city of Blaine and if significant changes are needed or required they are made by the city.  The plan can be amended to current standards such as Shoreline and environmental issues.  There would be a public process for updates or amendments.  The cost for the updates would be reflected to future developers. 

7. Future Facility – Mike Lancaster and Michael Coltart

Realtors Don Hale and Marv VanMersbergen attended the meeting to answer questions about the property at 5087 Lincoln Road.  In follow up to the site visit last month, Mike was given a detailed inventory breakdown.  Unfortunately, there is not a set of blueprints available for the retail building.  The current tenant lease that is in place is until 2014 (not automatically renewed), and could be renegotiated if SRA chooses to purchase the property.  The asking price for the five acre parcel is $370,000.  Mr. Hale was asked to supply a copy of the current lease for SRA’s legal council to review and agreed to do so.  A question was asked about the adjacent vacant parcels and the reply was that they are zoned R5 (one dwelling per five acres).  Mr. Hale and Mr. VanMersbergen were thanked for their time and they departed the meeting. 

After the guest’s departure, the board discussed the matter further and determined the first step should be to perform an SRA operational review.  Michael will serve as chair and Don Hardy, Ken and Michael Boczek will comprise the committee to perform the review.   

Once studies are complete, the Board will determine if they will move forward.  If so, this matter would be presented to the membership at a special meeting or during the October Annual Meeting since funding would be from the Restricted Reserve account and would involve a long-term liability.  

8. Whatcom County and Parks & Recreation Liaison – David Steward

Whatcom County – Anyone who is interested can now listen to the council meeting at home.  The audio transcripts are now posted on the internet and can be played on the computer if you have “QuickTime”.  Whatcom County Council meetings are also televised on BTV 10, Comcast channel 10, at 7:00 p.m. on the Wednesdays which follow a regular Tuesday evening County Council meeting.  There has been no discussion of great interest to our area recently, except the speed limit decision to keep the section of Drayton Harbor Road at 25 miles per hour. 

Gateway Pacific Coal Terminal – During the March 13^th agenda for the Finance and Administrative Services Committee there was a general discussion with staff regarding the Gateway Pacific Coal Terminal.  A general informational meeting regarding the environmental review process will be held on March 20^th at Bellingham High School, Cornwall Avenue, Bellingham at 6:00 p.m. 

In February, the “Whatcom Watch” notes that a group of Bellingham citizens are placing a “Citizens Bill of Rights” on the ballot – an initiative that is being taken by a small group hoping to gain support for a wider democratic move on a ban to the passage of coal trains through Bellingham.  This has previously been raised by Bellingham citizens who want the trains routed via Sumas into Canada and back to the GP terminal via Blaine. 

Northwest Parks and Recreation (NWPR) – NWPR was presented the Blaine Builder Award for the District’s efforts and financial contributions to create recreation opportunities for citizens, resulting in building a better Blaine both now and for the future! 

Ballroom dancing classes started on Tuesdays.  The week of Spring Break (April 2-6, 2012) the activity center will be open for school children and will provide various activities. 

9.  Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson

Bryan said that the Great Blue Heron Grill is now open seven days per week. 

10. Blaine Public Works – Ken Raithel (absent)

Marin – In follow up to last months meeting, Ken was encouraged to continue to explore options on a code amendment for nuisances and blight with the Planning Commission.  Ken’s letter dated March 5, 2012 to the Blaine Planning Commission was noted; along with a recent article in The Northern Light (March 15-21, 2012) “Marin condos at Semiahmoo attract potential buyer”.  Good job Ken! 

a)  2011 Financial Review – Bernadette Halliday from Archer Halliday PS presented the 2011 year-end Financial Review.  The following is an excerpt from the Independent Accountant’s Review Report: “Based on our review, we are not aware of any material modifications that should be made to the accompanying financial statements in order for them to be in conformity with accounting principles generally accepted in the United States of America.”  Ms. Halliday said as a recommendation, the board may want to consider having the membership vote to apply excess membership dues to subsequent tax years.  Currently the board makes this decision under IRS revenue ruling 70-604.  She said there is no guidance on this ruling and the IRS is trying to clarify the ruling.  Ms. Halliday and Mr. Dahl were thanked for their time and presentation and they departed the meeting. 

A motion was made and seconded to accept the 2011 Financial Review.  Motion carried.  

ADJOURN: The meeting adjourned at 5:25 p.m.  A quorum was confirmed for the next meeting that will be held on Friday, April 20, 2012 at 3:00 p.m. in the SRA Conference Room. 

CALL TO ORDER: The meeting was called to order at 2:00 p.m.

CONFIRMATION OF QUORUM: Seven of nine members were present, therefore a quorum was established. Those present: Katie Boczek (via teleconference from 3:00 p.m. to 3:55 p.m.) Michael Coltart, Don Gongaware, Don Hardy, Bryan Johnson, Mike Lancaster and Ken Raithel.
Absent: Len Saunders and David Steward.
Also in attendance: Debbie Smith, Executive Director.
GUESTS: Mike Myers (2:00 p.m. – 3:55 p.m.).

APPROVAL OF JANUARY 20, 2012 BOARD MEETING MINUTES: The minutes were approved as distributed.

EXECUTIVE DIRECTORS’ REPORT:
a) Financial Report – The financial statements for January (Profit & Loss Analysis of Budget vs. Actual and Balance Sheet) were reviewed. A motion was made and seconded to accept the financial statements as presented.

Debbie reminded the Board that the year-end Financial Review is still underway with Archer Halliday PS, and she anticipates the 2011 draft report will be presented in March by Bernadette Halliday.

b) Lien Issue – In follow up to last months meeting, the owner in the St. Andrews Green IVC neighborhood responded to Debbie’s intent to lien letter. After reviewing the letter, the Board determined that there are two separate issues; nonpayment of SRA dues and speeding. After discussion, it was determined that a lien will be filed on the property. Second, Don Gongaware and Don Hardy volunteered to schedule a time to meet with the owner and listen to his concerns and to relay that the SRA is pursing factual information as it relates to speeding behind the gates at Semiahmoo.

c) Banking – Don Hardy relayed a recent conversation he had with the bank manager at Bank of America. He then provided interest rate information for U.S. Bank, a sound financial institution. After discussion, a motion was made and seconded to terminate SRA’s relationship with Bank of America. Motion carried. A second motion was made to move the funds from Bank of America to U.S. Bank. Motion carried.

d) Drayton Cove Fountain – The pump that was installed in 1994 has failed. Allan Tozier, SRA Maintenance Supervisor obtained quotes for repair parts and a new pump system. After discussion a motion was made and seconded to purchase a new pump system (that includes lights for illuminating the fountain at night) at the approximate cost of $6,200 (which may vary for lights). Funds will be used from the 2012 Restricted Reserves. Motion carried. The membership will be made aware of this expenditure at a later date. Debbie was asked to check with Allan to see why the pump failed; was it due to age, a service issue or algae clogging the filters.

e) Drayton Cove Trail Maintenance – The Board was in favor of Michael Jones, City of Blaine Community Development Director offer in his email dated February 14, 2012 to “cutting back brush and clearing out the culverts to make sure drainage is flowing.”

f) Marin – Debbie was contacted by a person from Colorado who is in the process of doing due diligence on the Marin property and requested information pertaining to the SRA and she supplied a copy of the 2012 budget, CC&Rs and ASC guidelines.

OLD BUSINESS:
a) Gleneagle Villas I & II Association – Request for Speed Bumps on Gleneagle Drive – This topic is currently tabled as the SRA is awaiting contact from Blaine Public Works (PBW) in regard to a request for the “speed data” equipment be placed in other high-risk locations in the community where speeding has been reported. Debbie was asked to contact PBW to see if the speed data program can begin earlier than April.

b) SRA Board Liaison Positions – Ken Raithel was appointed Blaine Public Works liaison. Don Gongaware was appointed ASC liaison. Debbie was appointed non-voting ASC Meeting Chair for 2012.

c) Blaine High School (BHS) “Spirit Rock” – Email Dated December 7, 2011 – Ken and Bryan have been obtaining costs for Blaine High School’s “spirit rock”, along with information on the requirements to move a large rock. The Superintendent for the Blaine School District is in favor of the “spirit rock”. Bryan and Ken will contact the high school student who made the request on behalf of BHS to obtain further information on size and location for the rock.

d) Beachwalker Villas Condo Association (BWVCA) – Email dated January 6, 2012 The issue raised by the BWVCA of “SRA resident use of BWV garbage dumpster/services” was researched and the findings were that a resident from the community had dumped some cardboard (they said it was an honest mistake and it will not happen again). It was determined that an article will be included in the next edition of the Community Courier newsletter stating that condominium limited common areas are private to the condominium association’s.

e) Trillium Corporation - Covenants, Conditions and Restrictions (CC&Rs) – In follow up to last months meeting, Debbie invited Jon Syre, President and CEO and Chris Benner, Vice President – Real Estate Development for Trillium Corporation to the February meeting to discuss Trillium Corporation’s intent to adding undeveloped properties to the SRA. They were not able to attend the February meeting, but are scheduled to attend the March meeting.

f) Sign for St. Andrews Green Gate 3 – As golfers seem to mistake the St. Andrews Green Gate 3 entrance as the Clubhouse entrance (and at times this has been somewhat dangerous when the driver tries to back up), Ken has been pursuing the suggestion to add a small sign indicating the Clubhouse is the next entrance. He talked to Blaine Public Works and a suggestion was made to start by experimenting by adding a small sign to the existing sign at Gate 3 to see if it helps to direct golfers to the correct entrance. The sign could then be easily removed at a later time.

The issue of removal of the alder trees in the Stonehaven neighborhood greenbelt along Semiahmoo Parkway will be further reviewed.

g) SRA – Potential Benefits to Membership – The list that David Steward prepared was reviewed. It was suggested that Notes 1 and 2 be moved to the top of the list:
1. The Board of Directors of the Semiahmoo Resort Association (SRA) is comprised of members of the SRA who are elected by all the membership of the SRA to serve for a term of two (2) years;
2. Individual developments within the SRA may have an additional supplementary homeowner association to deal with matters of concern for their local community.

It was said that there is an effective system in place which is Representation, Administration and Enforcement.

AD HOC COMMITTEE REPORTS
1. City of Blaine Liaison – Len Saunders
No report due to Len’s absence.

Marin – Ken said that in follow up to his attendance (as a private citizen) at the December 8, 2011 Planning Commission meeting regarding extending the Shoreline Permit for Marin, he received a letter from the Planning Commission and a copy of a letter from Blaine City attorney John Sitkin as it relates to his suggestion requiring performance bonds. It was said that Marin is an “eyesore” in the community. After discussion, it was determined that Ken will work with Debbie and Mike as it relates to the SRA CC&Rs Article VII – Condemnation. Ken was encouraged to continue to explore options on a code amendment for nuisances and blight with the Planning Commission.

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders
A topic that needs reviewed is maintaining common areas (in follow up to the January 20 board meeting minutes as it relates to removal of trees, etc. in common areas).

3. Architectural Standards Committee (ASC) Liaison – Ken Raithel

a) Vacant Lot Maintenance – Guidelines need to be written as there are still issues of impending tree danger.
 

b) View Control – The ASC is currently working on an unresolved view control issue in the Drayton Cove neighborhood.

4. Maintenance Committee – Paul Atchison (non board member)
No report.

5. Community Courier Newsletter Editor – David Steward
No report due to David’s absence.

6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek
Katie said that nothing has changed in the Master Plan.

7. Future Facility – Mike Lancaster and Michael Coltart
Board members conducted an onsite visit to the nursery at 5087 Lincoln Road at 1:00 p.m. SRA staff members Debbie Smith, Allan Tozier and Sandy Bonnickson also attended. Mike will contact the realtor and ask for a detailed inventory breakdown. He will also ask for a set of blueprints for the retail building. Once studies are complete, the Board will determine if they will move forward. If so, this matter would be presented to the membership at a special meeting or during the October Annual Meeting since funding would be from the Restricted Reserve account and would involve a long-term liability.

8. Whatcom County and Parks & Recreation Liaison – David Steward
Debbie read the following report submitted by David via email.

Whatcom County – An Ordinance increasing the speed limit on a section of Drayton Harbor Road was scheduled for discussion on February 14 (AB 2012-088). The Public Works and Safety Committee has been discussing increasing the speed limit on a portion of the section of Drayton Harbor Road around the shoreline which is presently set at a maximum of 25 mph. It was noted that a Public Hearing was to be held on this item. A contract for repair work to continuing beach erosion on this area of Drayton Harbor Road was authorized in the sum of approximately $35,000.

Debbie obtained a copy of a “Notice – Open House for Birch Bay – Lynden Rd / Portal Way Signalization” that will be held on Wednesday, February 29, 2012 from 6:30 to 8:30 p.m. at the Blaine Public Library Meeting Room, 610 3rd Street. It was determined that an SRA Email News will be sent on this topic.

Northwest Parks and Recreation – The Winter Program is in full swing and details can be found and a Winter Activities Guide downloaded at: www.nwparkandrec.org. It is noted that group walks are organized for every Wednesday at 10:0 a.m. starting at the corner of Blaine and Alder Streets. It was also noted on the Whatcom County website that the County executive has been approached to authorize a lease agreement with Birch Bay Lions Club to operate a hostel in a building at Bay Horizon Park.

A six week water color painting course will commence on March 13. Classes will be held at Circle of Trees Art Studio – 3432 Sweet Road, Blaine. Call NWP&R at (360) 656-6416 to register as there is a small fee.

9. Semiahmoo Golf & Country Club (SG&CC) Liaison – Bryan Johnson
Bryan relayed a conversation he had with Ken and an ASC member regarding the ASC’s desire to be made aware of significant changes on the golf course that are in close proximity to the neighboring properties along the golf course. Bryan spoke to representatives from the golf course, and it was determined that, as a courtesy, the ASC will be made aware of significant changes on the golf course.

NEW BUSINESS:
a) Chapter 64.38 RCW: Homeowners Associations – New Reserve Laws – Katie said that upon her review of the new reserve laws, SRA is in good shape. The new laws do state that 100% of the reserves need to be funded in 30 years. Every three years the reserve study should be updated, and it was determined the cost for a study will be added to the 2013 budget, which also coincides with the next audit. Debbie was asked to supply a copy of the Homeowners Law to active neighborhood associations at Semiahmoo, and agreed to do so.

b) CC&Rs Section 9.15 – Foreclosures – Upon review of Section 9.15, the SRA can pursue owners for non payment of dues after they have sold their property. If SRA decides to pursue, the accounts would be turned over to a collection agency.

ADJOURN: The meeting adjourned at 3:55 p.m. A quorum was confirmed for the next meeting that will be held on Friday, March 16, 2012 at 3:00 p.m. in the SRA Conference Room. Ken Raithel will be absent.
 

CALL TO ORDER: The meeting was called to order at 3:00 p.m.

CONFIRMATION OF QUORUM: Eight of nine members were present, therefore a quorum was established. Those present: Michael Coltart, Don Gongaware, Don Hardy, Bryan Johnson, Mike Lancaster, Ken Raithel, Len Saunders and David Steward.

Absent: Katie Boczek.

Also in attendance: Debbie Smith, Executive Director.

GUESTS: None.

APPROVAL OF DECEMBER 16, 2011 BOARD MEETING MINUTES: The minutes were approved as distributed.

EXECUTIVE DIRECTORS’ REPORT:
a) Financial Report – The year-end Financial Review is underway with Archer Halliday PS, thus the draft financial statements for December (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Accounts Receivable Aging Summary) were reviewed for informational purposes only. In follow up to the December meeting, Katie and Debbie reviewed the status of liens that have been filed to determine if Bad Debt classifications are necessary and passed this information along to Archer Halliday PS.

In follow up to last months meeting, further discussion took place in regard to placing a lien on a property in the St. Andrews Green IVC neighborhood for nonpayment. Debbie will draft the intent to lien letter for Mike’s review.

b) Miscellaneous – The new date for the May meeting is Friday, May 11.

OLD BUSINESS:
a) Gleneagle Villas I & II Association – Request for Speed Bumps on Gleneagle Drive – This topic is tabled as the SRA is awaiting contact from Blaine Public Works in regard to a request for the “speed data” equipment be placed in other high-risk locations in the community where speeding has been reported. Debbie was told that the traffic count program will start in April, 2012.

b) 2012 Officer/Director Positions – An election took place and the unanimous outcome was as follows: Secretary – Michael Coltart and Treasurer – Don Hardy.

Ad Hoc Committee Chair Positions: Len, David, Michael and Bryan will continue in their current positions as listed on pages 2-4. The Board found it acceptable to have 2011 Maintenance Committee Chair Paul Atchison continue in 2012. The ASC Liaison position is open pending further Board discussion.

c) Blaine High School “Spirit Rock” – Email Dated December 7, 2011 – In follow up to last months meeting, the board was in favor of “donating” the rock (located in the St. Andrews Green neighborhood) to Blaine High School, yet the neighbors who live in close proximity to the rock were not; and this was relayed to a student at Blaine High School in December. Upon further discussion, it was determined that an opportunity was missed by the SRA to support a local cause and Ken and Bryan volunteered to start a fund and research another “spirit rock” option for the school. The Board thanked them for doing so. Debbie will contact the student to let them know this process is underway.

d) Trevor Hoskins – Email dated December 11, 2011 – In follow up to last months meeting, the follow is the conclusion to Mr. Hoskin’s requests:

1. Unsightly appearance of alder trees – After research, it was found the trees that Mr. Hoskins requested be removed along Semiahmoo Parkway on the approach to St. Andrews Green Gate #3 are located within the “Preservation of Native Vegetation Buffer” in the Stonehaven neighborhood. The Stonehaven Covenants, Conditions and Restrictions (CC&Rs) states: “. . . no Owner, excepts for Declarant, and no Neighborhood Association, including the Stonehaven Association, may remove or disturb any trees or other vegetation within the Native Vegetation Buffer Area, unless such tree(s) or vegetation pose an immediate hazard to any person or property in which case removal will be permitted upon notification and approval by the Architectural Standards Committee of the need for such removal.” No action will be taken by the SRA at this time.

2. Golfers seem to mistake the St. Andrews Green Gate 3 entrance as the Clubhouse entrance (and at times this has been somewhat dangerous when the driver tries to back up); the Board will pursue adding a small sign indicating the Clubhouse is the next entrance. Ken and Debbie will work together, and possibly with the City of Blaine for sign specifications, etc.

e) Trillium Corporation - Covenants, Conditions and Restrictions (CC&Rs) – In follow up to last months meeting, the Board reviewed a letter from the SRA attorney as it relates to undeveloped properties being added to the SRA. After discussion, Debbie was asked to invite Jon Syre, President and CEO and Chris Benner, Vice President – Real Estate Development for Trillium Corporation to the February meeting to discuss Trillium Corporation’s intent to adding undeveloped properties to the SRA.

AD HOC COMMITTEE REPORTS:
1. City of Blaine Liaison – Len Saunders
a) Banner Bank Building – The purchase of the Banner Bank building for City of Blaine offices is proceeding and the anticipated closing date is in February. Staff will be moving to the third floor some time in June or July. The fourth floor will be used for the Council chambers and court.

b) New Mayor – Harry Robinson (a Semiahmoo resident) was elected as the new mayor.

c) Waste Water – Extra repairs are needed to the existing pipe and the City is hoping that the “switch-over” will take place the week of February 3-10. Berm work on the Spit is still needed for this project.

d) Nexus Lane – The lane is being switched to the entrance to D Street for safety reasons and the overall configuration is being worked on by the City of Blaine, State of Washington and Canadian Border officials.

e) Train Depot – Nothing was mentioned during a recent city council meeting. Ken provided background information on “historic structures” versus “old buildings”.

2. Covenants, Conditions and Restrictions (CC&Rs) Review – Len Saunders
This topic is currently tabled.

3. Architectural Standards Committee (ASC) Liaison – Ken Raithel
a) Remodel Fees – In follow up to last months meeting, Ken discussed this topic with the ASC members during their January 12 meeting. The ASC’s formal recommendation is that ASC staff will perform informal tracking of the number of remodels in 2012 and determine how this may or may not impact the SRA.

b) Vacant Lot Maintenance – In follow up to last months meeting, Ken discussed this topic with the ASC members during their January 12 meeting. In regard to safety, upon a request by an owner, the ASC reviews vacant lots and if there is are tree leaning, something needs to be done. The ASC’s opinion is that vacant lot maintenance is a “neighbor to neighbor” issue and the aesthetics needs to be worked out between the two parties. The ASC will continue to assist owners as needed.

c) View Control – The ASC is currently working on a view control issue in the Drayton Cove neighborhood.

4. Maintenance Committee
The letter that was sent to owners in the Turnberry Wood neighborhood was noted.

5. Community Courier Newsletter Editor – David Steward
David spoke to Paul Atchison and said that Paul is interested in continuing as “ex-officio” on the newsletter, and the Board was in favor of him doing so. Potential topics for the next edition of the newsletter include: introduce the newly elected board members, Whatcom County and Northwest Parks & Rec., “What’s On”, “Love the Place you Live” article, 25th Anniversary for the golf club (July 8, 2012), SRA’s participation in the Fourth of July parade in downtown Blaine, no dumping on vacant lots and clarification on what the SRA maintenance staff does on a daily basis of reviewing the neighborhoods for fallen trees, trash, etc. (they are not just “driving around” in the white trucks!).

6. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo – Katie Boczek
No report due to Katie’s absence.

7. Future Facility – Mike Lancaster and Michael Coltart
Michael reviewed the list of “pros” and “cons” (below) that he prepared as it relates to SRA possibly purchasing/leasing the Lincoln Green Garden Center located at 5087 Lincoln Road. The land is 4.77 acres, the building is 2,600 sq. ft. on the main floor and the manufactured home is 1,770 sq. ft. The property is offered at $370K (the adjacent five acre parcel is $225K). The property is currently leased for four years with three-and one half years remaining on the lease at $24K/year. The taxes are $3,993 for a net of $1,666/mo.

SRA’s current annual lease requires six months notice. In 2012, the annual expense for office space, utilities, taxes and marina space (for the maintenance staff) is $13,246.

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