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January 26, 2020
February 23, 2010
March 26, 2010 (rescheduled from March 23rd)
April 27, 2010
May 25, 2010
June 25, 1010
(rescheduled from June 22, 2010)
July 22, 2020 (rescheduled from July 27, 2010)
August 24, 2010
September 14, 2010
October 19, 2010
October 23, 2010 Annual Meeting
November 16, 2010
December 14, 2010
June 25, 2010 Minutes
(rescheduled from June 22, 2010)
CALL TORDER: The
meeting was called to order at 3:00 p.m.
CONFIRMATION OF QUORUM: Eight of nine members were present, therefore a
quorum was established. Those present: Paul Atchison, Paul Barlock, Katie
Boczek, Mike Lancaster, Derek Marshall, Len Saunders, Carol Selby and Penny
Senov.
Absent: David Steward.
Also in attendance: Debbie Smith, Executive Director.
GUESTS: Richard Arnold and Pat Kingshott (3:00 p.m. to 4:15 p.m.)
Bruce Hanson (3:00 p.m. to 3:45 p.m.)
APPROVAL OF MAY 25, 2010 BOARD MEETING MINUTES: The minutes were approved as
distributed.
EXECUTIVE SESSION: A motion was made and seconded to convene into executive
session at 4:16 p.m. to discuss legal issues. Motion carried unanimously. A
motion was made and seconded at 4:20 p.m. to reconvene the open meeting. Motion
carried unanimously. The outcome of the executive session is as follows.
• Correspondence regarding Marin was noted.
• A motion was made and seconded to file a lien on a home in the Stonehaven
neighborhood that is scheduled for Trustee’s Sale on September 24, 2010. Motion
carried unanimously.
EXECUTIVE DIRECTORS’ REPORT: The financial statements for May (Balance
Sheet, Profit & Loss Analysis of Budget vs. Actual and Accounts Receivable Aging
Summary) were reviewed. A motion was made and seconded to accept the financial
statements. Motion carried unanimously.
In follow up to last month’s meeting, Debbie was directed to contact Zone
26, LLC in regard to dues that are substantially in arrears and reported the
following findings. After speaking with Chris Benner from Trillium Corporation,
he said that until such time when property sells in the Carnoustie neighborhood,
that Zone 26, LLC will be unable to pay dues owning on the property. He is
hopeful that sales will occur as they are diligently working on marketing the
lots.
With the upcoming Fourth of July holiday, an SRA Email News will be sent and
signs will be placed at each gate to remind residents that fireworks and
explosive devices are banned behind the gates of Semiahmoo.
OLD BUSINESS:
a) Policies and Procedures Manual: Work continues on the manual.
b) Whatcom County Liaison: During last months meeting, David said he would
be absent and provided the following report via email on June 18:
“On July 13 evening a public hearing will be held on an ordinance to amend
ordinance 2009-071 to implement changes related to the completion of the
required 10 year review of urban growth areas (UGA), specifically the UGA’s of
Birch Bay, Ferndale, Nooksack, and Sumas. No mention of Blaine.
An introduction item is on the agenda for the June 22 Whatcom County Council
meeting for an ordinance amending zoning re Harbor Shores on Blaine Road.
(Council agenda and minutes)
Whatcom County is looking for volunteers for the following boards and
committees: Board of Equalization, Address and Road name appeals committee,
Solid Waste Advisory Committee, Flood Control District Advisory Committee.
Applicants have to be registered voters and live in the appropriate district.
An illustration of Whatcom County’s six year transportation plan includes
proposed modifications to Interstate 5 Exit 274 to include connectors to
northbound lanes and from southbound lanes and a revised junction of Peace
Portal and Bell Rd (548).
(Northern Light June 17-23)”
AD HOC COMMITTEE REPORTS:
1. Architectural Standards Committee (ASC) Liaison – Derek Marshall
The ASC is currently reviewing the Semiahmoo Resort Master Plan and
consulting with the City of Blaine in regard to several A-frame signs located at
the intersection of Semiahmoo Parkway and Drayton Harbor Road. The current
thought is that there is a need for central signage for businesses located on
The Spit (coffee shop, kayak rentals, etc.).
2. City of Blaine Liaison – Penny Senov
Pets/Animal Control: The Whatcom Humane Society (WHS) has requested a letter
from Chief Haslip prior to beginning patrols behind the gates at Semiahmoo. This
is a work in progress as it relates to defining and legalizing all aspects of
full services inside the gates. Penny is awaiting a reply from Chief Haslip to
start WHS patrols in stages in terms of services allowed as we work through this
process together to completion.
City of Blaine Update:
Urban Growth Areas Updates: The City of Blaine is not actively pursuing any
resolution with the County regarding the recent UGA amendments at this time.
Trillium Corporation is currently in the process of working towards having the
west Blaine UGA issues resolved (reinstated) at the County level.
Development Status report: The Semiahmoo Master Plan Environmental Impact
Statement (EIS) is still officially “on hold”. Michael Jones at the City of
Blaine (COB) said that he had “indications” from Chris Benner of Trillium that
the EIS might “restart” sometime in August.
Drayton Hillside III: The COB has been working with the developer of this
project obtaining more information and details. The project is still in process
and is proceeding.
Grandis Pond Development: Refer to the COB website (www.cityofblaine.com)
for the latest updates on this Planned Unit Development (PUD). Grandis Pond
development will be 1,000 plus residential units in size.
Shoreline Master Program update: The Department of Ecology (DOE) had some
concerns with the proposed changes submitted by the COB regarding Habitat
Conservations areas as well as a few other items. The COB will make revisions
based on these concerns and resubmit an updated version of the Shoreline Master
Program to the DOE after the revisions have been completed.
Critical Ordinances (CO) Update: The COB met with DOE and Wendy Stephenson
of ReSources to review the details of the latest version of the CO. updates
submitted by COB in an effort to develop solutions to the areas of concern in
the previously submitted document. A newly revised CO document (based on input
from the above mentioned meeting) will be submitted to the DOE and then from
that point be sent to the Growth Management Act (GMA) at state level in Olympia
for review. An official hearing will likely take place with the GMA sometime in
August of 2010.
3. Community Courier Newsletter Editor – Paul Atchison
The spring/summer edition was completed and mailed in early June. Paul and
David will work together on the next edition of the newsletter.
4. Election Committee (EC) – Pat Kingshott, Chairperson and Richard Arnold
A motion was made and seconded to approve the June 2, 2010 Election
Committee reports. Motion carried.
A motion was made and seconded to appoint Bob Franco to the EC for a two-year
term. Motion carried unanimously. Bob has served on the Board of Directors and
completed his two-year term on the ASC on June 24.
Pat and Richard thoroughly reviewed the June 2, 2010 “Recommendations
Regarding Process for Election of Directors [1-7] report”. Key points included:
• Question 1 – The board accepted the recommendation to include the candidate
information and voting materials with the Annual Meeting packet.
• Questions 2 and 3 – Katie volunteered to assist the EC in combining the
questions of hosting an informal Meet the Candidate Night; and having the
candidate(s) respond to a specific set of questions regarding the candidate’s
reasons for seeking election to the SRA Board.
• Question 5 – The process for filling vacancies on the Board is covered in the
Bylaws. Penny will work with Pat and Richard on rewording this question, to make
it as democratic as possible as it relates to polling recent candidates and the
general membership when filling a vacancy on the board.
• Questions 4, 6 and 7 – Len agreed to review the Covenants, Conditions and
Restrictions (CC&Rs), Bylaws and Washington State Chapter 64.38 RCW. Review
issues include: Only members in good standing can vote in the election; lowering
the percentage by person or proxy requirements for holding a meeting or
election; and reviewing the current process for counting membership votes by
assessable units. Len will present his findings as to what is required for a
possible amendment in July.
Upon completion of the review, Pat and Richard were thanked for the fantastic
job they [and Dard Price] are doing for the community! They then departed the
meeting.
5. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo
– Katie Boczek
There have been no significant changes since the last meeting concerning the
SRMP and West Blaine and Semiahmoo areas.
6. Future Facility – Mike Lancaster
Mike and Len reviewed the lease for 9550 Semiahmoo Parkway and provided their
opinion to the board as to whether SRA should pay their prorated share of the
2009/2010 property taxes that have not been paid by the Lessor. Len will contact
Chris Benner at Trillium Corporation on this matter; and then contact Debbie to
let her know when the taxes should be paid to avoid any liability and penalties.
7. Maintenance Committee – Paul Atchison
Gravel Paths – In follow up to last months meeting, committee members Paul
Atchison, Bruce Hanson and Doug Todoroff (Derek was traveling, but will attend
any future meetings) met on June 23 to review the boards request to draft a
motion on how to proceed for the board’s review. The committee presented the
following motion:
“Semiahmoo property owners with gravel path easements adjacent to their property
will have the option of converting the gravel path easement into their
landscaping plan with the approval of the Semiahmoo Resort Association (SRA).
The easement of the gravel path area will continue to be owned by the SRA. Refer
to the Architectural Standards Committee (ASC) (with aide of the gravel path
committee) to design a process which will be brought back to the board for
approval.”
After discussion a motion was made and seconded to accept the motion as
presented. Motion carried. Derek said that he gave the Architectural Standards
Committee (ASC) a “heads-up” on this issue during their meeting on June 24; and
he will continue to work with the ASC on the development of guidelines (process)
and report back on their progress next month.
Currently the only paths being maintained by the SRA are around the gates.
Pet Stations – No report.
Resident Maintenance Issues – A recent tour took place and several
properties were noted. Letters were sent to residents who need to address
maintenance issues. The timeline stated in the Covenants, Conditions and
Restrictions (CC&Rs) is 15 days to address issues and there are two property
owners who were put on notice to comply or the SRA will take action and lien
their property to collect funds associated with the clean-up. Action will be
taken as necessary.
8. Reserve Study Review – Carol Selby
Katie will meet with Allan Tozier on June 27 to review the Boundary Ridge II
stairway; a component of the reserve study for years’ 2009-2012.
Asphalt Paving - Some road repairs are needed in 2010, and most likely “seal
coating” will address these issues. Katie is working with Allan to obtain price
quotations for repairs on the roads outlined in the synopsis dated May 11 (Aerie
Lane, Chickadee Way and Bald Eagle Drive). The 2010 operating budget line item
for Road Repairs is $4,000 and these funds will be used for the above mentioned
repairs.
Restricted Reserve expenditures are approved by the membership and budgetary
numbers will need to be established for approval in October. As in 2009, if the
Board sees a need and acts upon that need to invest the funds, this action will
be reviewed for approval at the AGM in October.
Concrete Curbing – Allan Tozier made a few minor repairs in the St. Andrews
Green neighborhood.
Reserve Consultants quoted $2,000 to update the reserve study (the cost for
the updated report in 2007 was $1,700).
Carol will continue to work with Paul A. and Katie on these matters.
9. Transition/Declarant Turn-Over – Chairperson to be determined.
NEW BUSINESS:
a) Habitat for Humanity Promotion – Debbie Heard 6/11/10 Email: Ms. Heard’s
email was reviewed and it was determined that since there is no soliciting
allowed at Semiahmoo, her request to promote Habitat for Humanity at Semiahmoo
was denied.
ADJOURN: The meeting adjourned at 4:55 p.m. The next meeting will be held on
Thursday July 22, 2010 (rescheduled from July 27) in the SRA Conference Room. A
quorum was confirmed for this meeting.
May 25, 2010
CALL TORDER: The
meeting was called to order at 3:00 p.m.
CONFIRMATION OF QUORUM: Eight of nine members were present, therefore a
quorum was established. Those present: Paul Atchison, Paul Barlock, Katie
Boczek, Mike Lancaster, Derek Marshall, Len Saunders, Penny Senov and David
Steward.
Absent: Carol Selby.
Also in attendance: Debbie Smith, Executive Director.
GUESTS: Allan Tozier, SRA Maintenance Supervisor (3:00 p.m. to 3:03 p.m.)
Bruce Hanson and Doug Todoroff (3:05 p.m. to 3:25 p.m.)
Allan Tozier was recognized for 20 years of service as SRA Maintenance
Supervisor and presented with a gift. The Board thanked him for his service and
he then departed.
APPROVAL OF APRIL 30, 2010 (rescheduled from April 27, 2010) BOARD MEETING
MINUTES: The minutes were approved as distributed.
EXECUTIVE SESSION: A motion was made and seconded to convene into executive
session at 3:04 p.m. to discuss legal issues. Motion carried unanimously. A
motion was made and seconded at 3:05 p.m. to reconvene the open meeting. Motion
carried unanimously. The outcome of the executive session is as follows.
• Correspondence regarding Marin was noted.
• A home in the Stonehaven neighborhood is scheduled for Trustee’s Sale on
August 13, 2010.
• Due to noncompliance, escrow funds for the unfinished units at Clubhouse Point
have become the property of the SRA.
EXECUTIVE DIRECTORS’ REPORT: The financial statements for April (Balance
Sheet, Profit & Loss Analysis of Budget vs. Actual and Accounts Receivable Aging
Summary) were reviewed. A motion was made and seconded to accept the financial
statements. Motion carried unanimously.
Debbie was directed to contact Zone 26, LLC in regard to dues that are
substantially in arrears and to report back next month with her findings.
OLD BUSINESS:
a) Policies and Procedures Manual: Work continues on the manual.
b) Confirm Email Vote to Appoint New Architectural Standards Committee (ASC)
Member: A motion was made and seconded to confirm the email vote to appoint
Clark Cotner to a two-year term on the ASC (July 1, 2010 to June 30, 2012).
Motion carried unanimously.
c) Whatcom County Liaison: David summarized his findings after researching
the Whatcom County (WC) Web site, review of the council meeting minutes, and his
conversation with Task Force member Brad O’Neill.
He went on to explain what the primary responsibilities of Whatcom County
Council (WCC) members are. One major responsibility is managing the Growth
Management Act (GMA), land use rules and conducting Public Hearings. In January,
three new members joined the council. Ken Mann, one of the three new members
recently dissented on the Lincoln Road improvement.
In the fall of 2009, WC via ordinance removed urban growth areas in the Blaine
area which included West Blaine and Semiahmoo West. A meeting was held in April
to discuss these areas and deliberations continue. A Public Hearing will be held
on July 13, 2010 and testimony will be taken, but areas of discussion at this
meeting do not include West Blaine. Paul Barlock thanked David for his report
and asked him to continue to monitor WCC activities as it relates to the
Semiahmoo area and to report back next month. David mentioned that Comcast
Channel 10 carries a live broadcast of WCC meetings.
d) Annual Recognition Reception: Due to the favorable financial position
at year-end 2009, the reception has been scheduled for Thursday July 22 to honor
current and immediate past Board, ASC members and Garden Consultants. It was
also determined that the July board meeting will be held in advance of the
reception (rescheduled from July 23, 2010).
AD HOC COMMITTEE REPORTS:
1. Architectural Standards Committee (ASC) Liaison – Derek Marshall
The ASC continues to work on a couple of tree topping/removal issues that
occurred in two Semiahmoo neighborhoods. The cost to remedy the tree that was
cut down on SRA property may lead to a recommendation by the ASC to the Board
for approval, as costs for the remedy can be substantial.
2. City of Blaine Liaison – Penny Senov
Pets/Animal Control: The Whatcom Humane Society (WHS) has requested a letter
from Chief Haslip prior to beginning patrols behind the gates at Semiahmoo. This
is a work in progress as it relates to defining and legalizing all aspects of
full services inside the gates. Penny will follow up with Chief Haslip to start
WHS patrols in stages in terms of services allowed as we work through this
process together to completion.
City of Blaine Update: The Lighthouse Point Water Reclamation facility is
close to coming “online” in July.
The water treatment facility on the spit at Semiahmoo will no longer be
necessary in the near future.
A special committee called “Tsi’litch Transition” team at the City of Blaine is
working with the Lummi Nation to come to an agreement that sets forth the
allowed uses of this property at Semiahmoo. The land will ultimately become
“trust land” where the title will be held by the United States Government in
trust for the Lummi Nation. The Lummi Nation has consistently said that they
intend to use the property as a cemetery/memorial with some sort of educational
element that attempts to explain the importance of preserving and protecting
cultural resource sites.
This land has always been intended to be returned to the Lummi Nation when no
longer required for the water treatment facilities.
3. Community Courier Newsletter Editor – Paul Atchison
The draft newsletter will be reviewed one last time by board members and any
changes are due in the SRA office on June 1. Paul and David will work together
on the next edition of the newsletter.
4. Election Committee (EC) – Pat Kingshott
A motion was made and seconded to approve the April 28, 2010 and May 10, 2010
Election Committee reports. Motion carried.
5. Evaluation of changes in Semiahmoo Resort Master Plan (SRMP)/West Semiahmoo –
Katie Boczek
There have been no significant changes since the last meeting concerning the
SRMP and West Blaine and Semiahmoo areas. Trillium Corporation is currently
taking action against the County regarding the UGA areas shown in the SRMP. The
City of Blaine may work with Trillium or wait to see Trillium's outcome before
beginning its own proceedings? All speculative at this point. We'll see how this
unfolds.
6. Future Facility – Mike Lancaster
Mike and Len will review the lease for 9550 Semiahmoo Parkway and provide an
opinion to the board during next months meeting as to whether SRA should pay
their prorated share of the 2009 property taxes that have not been paid by the
Lessor.
7. Maintenance Committee – Paul Atchison
Gravel Paths – Committee members Bruce Hanson and Doug Todoroff joined the
meeting and Mr. Hanson reviewed his report dated May 17, 2010. Key components of
the gravel path issue include: the paths are not being used and are costly to
maintain; SRA roadway easements for the paths; potential insurance issues;
guidelines to be established by the ASC if the paths are removed by a property
owner; and the city. Paul Atchison, Mr. Hanson and Mr. Todoroff were asked to
take leadership on this matter and to draft a motion on how to proceed for the
board’s review next month.
Pet Stations – No report.
Resident Maintenance Issues – A recent tour took place and letters were sent
to residents who need to address maintenance issues. The timeline stated in the
Covenants, Conditions and Restrictions (CC&Rs) is 15 days to address issues and
there are two property owners who were put on notice to comply or the SRA will
take action and lien their property to collect funds associated with the
clean-up.
8. Reserve Study Review – Carol Selby
In Carol’s absence, Paul Atchison reported that on May 11, he met with Katie,
Debbie and Allan Tozier to review the components of the reserve study for years’
2009-2012, along with a physical review of the assets. The two main components
reviewed were:
1) Asphalt paving
2) Concrete curb repairs
1) Asphalt paving - Some road repairs are needed in 2010, and most likely
“seal coating” will address these issues. Katie reviewed the City of Blaine’s
road repair standards with Allan Tozier and will work with him to obtain price
quotations for repairs on the roads outlined in the synopsis dated May 11 (Aerie
Lane, Chickadee Way and Bald Eagle Drive). As a reminder, Restricted Reserve
expenditures are approved by the membership. As in 2009, if the Board sees a
need and acts upon that need to invest the funds, this action will be reviewed
for approval at the AGM in October.
2) Concrete curbing – A few minor repairs are needed in the St. Andrews
Green neighborhood. Allan will make these repairs.
In follow up to last months meeting, Debbie said she sent an email to Reserve
Consultants for a price quotation to update the reserve study (the cost for the
updated report in 2007 was $1,700) and is awaiting a reply.
9. Transition/Declarant Turn-Over – Chairperson to be determined.
NEW BUSINESS: There was no new business.
ADJOURN: The meeting adjourned at 4:40 p.m. The next meeting will be held on
Friday June 25, 2010 in the SRA Conference Room. A quorum was confirmed for this
meeting. David Steward will be absent.
April 30, 2010
(rescheduled from April 27, 2010)
CALL TORDER: The meeting was called to order at 3:00 p.m.
CONFIRMATION OF QUORUM: All members were present, therefore a quorum was
established. Those present: Paul Atchison, Paul Barlock, Katie Boczek, Mike
Lancaster, Derek Marshall, Len Saunders, Carol Selby, Penny Senov and David
Steward.
Also in attendance: Debbie Smith, Executive Director.
GUEST: Richard Arnold (3:00 p.m. to 4:40 p.m.)
APPROVAL OF MARCH 26, 2010 BOARD MEETING MINUTES: The minutes were approved
as distributed.
EXECUTIVE DIRECTORS’ REPORT: The financial statements for March (Balance
Sheet, Profit & Loss Analysis of Budget vs. Actual and Accounts Receivable Aging
Summary) were reviewed. A motion was made and seconded to accept the financial
statements. Motion carried unanimously.
A brief discussion took place about a recent “fender bender” that occurred at
the intersection of Shearwater Road and Great Blue Heron Lane in the Boundary
Ridge neighborhood and possibly adding signage at this intersection. Katie
relayed engineering details about requirements for sign placement (sight
distance, sign cost, etc.). With the low speed limit (20 mph) in Semiahmoo
neighborhoods, motorists need to yield to the right at unmarked intersections.
This incident will be reported in the newsletter with a reminder to motorists
that they need to yield to the right at unmarked intersections.
OLD BUSINESS:
a) Policies and Procedures Manual (draft outline): Carol said that she and
Debbie are underway on drafting the policies and procedures as outlined last
month. The goal is to have the drafts ready for Paul Barlock’s review by the end
of July and then to the entire Board for review and final approval in August.
AD HOC COMMITTEE REPORTS:
1. Architectural Standards Committee (ASC) Liaison – Derek Marshall
The ASC is dealing with a couple of tree topping/removal issues that
occurred in two Semiahmoo neighborhoods. During their April 8 meeting, the ASC
met with a certified arborist to become better educated on tree topping and tree
crowning and other tree issues pertinent to Semiahmoo. The certified arborist
and ASC staff is working on a manual for ASC member use and once the manual is
finalized it will be reviewed by the Board during a future meeting. The manual
will eventually be available for use by the membership. As trees mature and
obscure views, the membership may be encouraged to have a certified arborist
review trees on their property for advice and then contact the ASC to work on a
remedy (no tree topping). Recently a tree was cut down on SRA property by a
resident and the ASC is determining a remedy for replacement.
2. City of Blaine Liaison – Penny Senov
Pets/Animal Control: In follow up to last month’s meeting, Penny and Paul
Atchison met with Paul Evans and Richard “Butch” Baggett, Field Services
Managers for the Whatcom Humane Society (WHS) to relay some of the “problem
locations” in the community. No enforcement will take place until the membership
has received notice of this new program in the upcoming newsletter.
City of Blaine Update:
The Planning Commission held a special work session on Low Impact
Development (LID). The presentation was by Chris Webb & Associates Inc PS and
featured ways to create zero impact, restorative techniques and improved
evapotraspirtation in new developments. Some of the techniques discussed were
“skinny” streets, porous pavements, green roofs, rain gardens, rain water
collection and reuse and disconnecting impervious streets with green spaces to
minimize and diffuse storm water run off.
Blaine City Council held a public forum work session on Tsunami Readiness
presented by Washington Sate Department of Natural Resources. In the next few
weeks the City Council will be discussing whether or not they are going to
participate in the state program of becoming a “Tsunami Ready Community”.
The Blaine Marina, Boundary Bay, Semiahmoo Spit and Drayton Hillside and some of
Boundary Ridge were shown on the map (at this point in time) to be a “Tsunami
Zone”
The state would like to work with the local City officials to determine if their
maps and information are accurate.
The Board asked Penny to continue to monitor this topic and keep them apprised
on the City’s position on becoming a Tsunami Ready Community.
Chris Benner from Trillium Corporation also attended the Tsunami Readiness forum
and is interested in working in concert with the Semiahmoo Inn, Golf Club, SRA
and the City of Blaine on this program.
Development updates:
There is no change in the “on hold” status of Drayton Hillside III or the
Semiahmoo Master Plan update/ Environmental Impact Statement (EIS).
Len and Penny recently met with Chris Benner, Vice President - Real Estate
Development, Trillium Corporation and reviewed the following topics.
West Blaine Urban Growth Area (UGA): Trillium Corporation is challenging
the removal of this property from the City of Blaine UGA. The County Planning &
Development Department is currently reviewing this particular case. The State of
Washington has given the county a deadline of early June to form a resolution
regarding this issue.
Semiahmoo Master Plan Update: Trillium Corporation intends to restart the
Semiahmoo Master Plan 2009 EIS sometime this summer and to proceed with the
proposed developments as submitted for Semiahmoo Resort Village, Marina Phase
II, Burnside Village and the request to remove Zones 12 & 13 from Semiahmoo.
3. Community Courier Newsletter Editor – Paul Atchison
Paul distributed a draft outline of articles for the spring newsletter to
the Board for their review and asked for comments (if any) by May 3. The goal is
to send the newsletter to the membership next week.
4. Election Committee (EC) – Richard Arnold reported in Chairperson Pat
Kingshott’s absence.
There has been no response to the letter from Paul Barlock dated April 20
seeking a new EC member. Mr. Arnold asked the Board for their support in seeking
a new member.
The EC will also be seeking a new member. The goal is to fill the vacancy by
June. EC member Dard Price will stay until the new member is appointed by the
Board. An SRA Email News will be sent in follow up to the April 20 letter
seeking candidates. This topic will also be added to the newsletter.
The EC is working on a procedures document and will provide a draft to the Board
for their review in June.
On behalf of the EC, Mr. Arnold expressed an ongoing concern they have regarding
the current quorum requirement of 50% to hold the annual general meeting (AGM).
The quorum requirement also includes the voting process for new board members.
If the quorum percentage were to be lower, it would require an amendment to the
Covenants, Conditions and Restrictions (CC&Rs). Mr. Arnold was asked to have the
EC provide a recommendation for a lower quorum percentage. If an amendment is to
be proposed to the membership, it must be ready to send to SRA members prior to
the October 23, 2010 AGM for a vote.
A motion was made and seconded to approve the April 14, 2010 Election Committee
report. Motion carried.
5. Evaluation of changes in Semiahmoo Master Plan/West Semiahmoo – Katie Boczek
This past month the board and task force members were asked to review and
comment on the SRMP Information Document. The Board was thanked for their
comments. The comments are currently being incorporated into the document. This
document will be provided to Paul Atchison for inclusion in the newsletter.
Task Force member Brad O’Neill was thanked for graciously taking on the task of
contacting the County for more information. Things are slowly on the move. Newly
appointed Whatcom County Liaison David Steward will contact Mr. O’Neill to
coordinate information.
6. Future Facility – Mike Lancaster
In regard to the current lease term for office space at 9550 Semiahmoo
Parkway, Mike and Debbie will work together on requesting an extension from the
current six (6) month notice period to a nine (9) month notice period for either
party to terminate the lease.
7. Maintenance Committee – Paul Atchison
Gravel Paths – Now that community volunteers have returned to Semiahmoo,
Paul will contact the volunteers and schedule a meeting. More to follow next
month.
Pet Stations – No report.
Resident Maintenance Issues – Some progress has been made on a house in the
Boundary Ridge neighborhood. Continued review will take place on this property.
There are two houses in the Drayton Cove neighborhood that are being monitored.
A property on Sanderling Way is also being monitored. Paul will review CC&R
Article V – Maintenance and prepare a matrix worksheet which will be included in
the Policy and Procedures manual.
8. Reserve Study Review – Carol Selby
On April 21, Carol met with Debbie and Allan Tozier to review the components
of the reserve study for years’ 2009-2012, along with a physical review of the
assets. The goal is to have a “proactive” rather than a “reactive” approach.
The three main components are:
1) Exterior stairs in the Boundary Ridge II (BRII) neighborhood
2) Asphalt paving
3) Concrete curb repairs
1) Exterior stairs - The BRII stairway has been well maintained and seems
sound. The SRA may need to hire an engineering consultant to evaluate the
condition of the stairway to see when the stairway will need to be completely
re-built. In 2010, the reserve study shows $84,000 (with constant dollars) and
$97,000 (allowing for inflation) for replacement. It is unclear at this time if
these figures will be adequate. It was determined that while Carol is away that
Katie and Paul Atchison will review the report dated April 21 as it relates to
possibly hiring an engineer to review the stairway.
2) Asphalt paving - Some road repairs are needed in 2010. Katie said she
will provide City of Blaine road repair standards to Allan Tozier and he can
then obtain price quotations for repairs on the roads outlined in his report
(Aerie Lane, Chickadee Way and
Bald Eagle Drive). As a reminder, Restricted Reserve expenditures are approved
by the membership. As in 2009, if the Board sees a need and acts upon that need
to invest the funds, this action will be reviewed for approval at the AGM in
October.
3) Concrete curbing – A minor repair is needed to a curb on Bald Eagle
Drive. Allan said he can make this repair.
Debbie was asked to contact Reserve Consultants for a price quotation to update
the reserve study (the cost for the updated report in 2007 was $1,700). It is
unclear at this point if the study can be updated internally or if SRA needs to
hire a professional firm.
9. Transition/Declarant Turn-Over – Chairperson to be determined.
NEW BUSINESS:
a) Architectural Standards Committee (ASC) Term Ending June 30: Bob Franco
will complete his two-year term on June 30. The spring newsletter will include
an article seeking volunteers.
b) DaVinci Shake – New Alternative Roofing Material – ASC Memo dated April
28, 2010: Derek reviewed the information and DaVinci samples provided by the
ASC. After discussion, a motion was made and seconded to accept the ASC’s
recommendation to approve DaVinci Shakes for use at Semiahmoo. Color approval
will be reviewed by the ASC on a “case by case” basis (the current color ring
will be eliminated of colors that are not deemed appropriate for use at
Semiahmoo). Motion carried unanimously.
c) Whatcom County Liaison: David Steward volunteered to do research to see
if a new Ad Hoc Committee is needed. He will begin by investigating the Whatcom
County Web site, review council meeting minutes, contact Task Force member Brad
O’Neill and report back to the Board next month with his findings.
d) Annual Recognition Reception: Due to the favorable financial position at
year-end 2009, Debbie was asked to work with Paul Barlock on setting a date for
the reception to honor current and immediate past Board, ASC members and Garden
Consultants.
ADJOURN: The meeting adjourned at 4:55 p.m. The next meeting will be held on
Tuesday May 25, 2010 in the SRA Conference Room. A quorum was confirmed for this
meeting. Carol Selby will be absent.
March 26, 2010
CALL TORDER: The meeting was called to order at 3:00
p.m.
CONFIRMATION OF QUORUM: Eight of nine members were
present, therefore a quorum was established. Those present: Paul Atchison, Paul
Barlock, Katie Boczek, Mike Lancaster, Len Saunders, Carol Selby, and Penny
Senov.
Absent: Derek Marshall and David Steward.
Also in attendance: Debbie Smith, Executive Director.
GUESTS: Rich Olson, Archer Group PS (3:20 p.m. to 3:47
p.m.)
Pat Kingshott (3:20 p.m. to 4:55
p.m.)
APPROVAL OF FEBRUARY 23, 2010 BOARD MEETING MINUTES:
The minutes were approved as distributed.
EXECUTIVE SESSION: A motion was made and
seconded to convene into executive session at 3:01 p.m. to discuss legal
issues. Motion carried unanimously. A motion was made and seconded at 3:17
p.m. to reconvene the open meeting. Motion carried unanimously. The outcome of
the executive session is as follows.
 | The
SRA attorney will be contacted in regard to a Clubhouse Point issue. |
|
Assessment payment options from various owners throughout the community were
accepted by the Board. |
| A
motion was made and seconded to lien an owner in the Stonehaven neighborhood
due to the fact that they are not complying with their payment obligations to
the SRA. Debbie was directed to make one final attempt to contact the owner
prior to filing the lien. |
|
Notice of Trustees sale on two Semiahmoo properties was noted. |
EXECUTIVE DIRECTORS’ REPORT: The financial statements
for January and February (Balance Sheet, Profit & Loss Analysis of Budget vs.
Actual and February only Accounts Receivable Aging Summary) were provided to the
Board. Debbie reviewed the February financial statements in more detail. A
motion was made and seconded to accept the January and February financial
statements. Motion carried unanimously.
OLD BUSINESS:
a) Board of Directors Goals
and Objectives: Paul Barlock said his goals remain the same in 2010:
maintain property values inside and outside the gates and to maintain the
quality of life at Semiahmoo. This topic will be removed from the agenda.
b) Board Vacancies:
A motion was made and seconded to approve the email vote to appoint the two (2)
new members to fill the Board vacancies: Len Saunders and David Steward.
Motion carried with Len abstaining.
c) Policies and Procedures
Manual (draft outline): Carol reviewed the draft outline and said her
goal is to have the manual completed by year-end. The proposed draft is a
comprehensive list of P&P ranging from Board duties, to Financial, Accounting,
Operational, etc. After review it was determined that each AD HOC chairperson
who currently chairs an ongoing committee (such as ASC Liaison) will provide
wording for the manual. Len was asked to consider which AD HOC committee he
would like to chair or join and he agreed to do so.
AD HOC COMMITTEE REPORTS:
1. Architectural Standards Committee (ASC) Liaison
– Derek Marshall (absent)
In Derek’s absence and in follow up to last months meeting
Debbie said the owner met the deadline for completion of the exterior
improvements of their home and landscaping.
During their April 8 meeting, the ASC will meet with a
certified arborist to become better educated on tree topping and tree crowning
and other tree issues pertinent to Semiahmoo.
2. City of Blaine Liaison – Penny Senov
Pets/Animal Control: Chief Haslip presented the issue of
Animal Control at Semiahmoo to the Blaine City Council on March 22 which allows
the Whatcom Humane Society (WHS) to periodically patrol behind the gates. Penny
and Paul A. will schedule a tour with the WHS to show them some of the “problem
locations” in the community.
Debbie was asked to contact Chief Haslip to collaborate on
wording for the newsletter that will serve as notice to SRA members making them
aware that the WHS will begin periodic patrols behind the gates. A start date
has not yet been determined. Once the date is determined, a notice will also be
posted at each neighborhood gate. Debbie was also asked to contact the WHS to
see how many recent dog attacks have occurred in Blaine and Semiahmoo.
Current Proposed Development Status within Semiahmoo:
Semiahmoo Resort Master Plan update, Resort Village, Marina Expansion, Burnside
Village, removal of Zone 12 & 13. The Environmental Impact Statement (EIS)
report for these developments is still “frozen” until funds are forth coming
from Trillium Corporation to restart the process.
Drayton Harbor III: Status remains the same.
West Blaine Urban Growth Area (UGA): The County Council has
asked the various groups throughout the county that have filed petitions against
(or in disagreement with) the new UGA rezoning classifications to meet at a
“round table” planning session. This meeting is expected to take place sometime
in April. At this point it is not clear if this session is open to the public.
The City of Blaine and Trillium Corporation will be included in this group as
well as other cities and individuals. Groups such as Futurewise as well
as others who have commented on these rulings may also be present.
The Board requested Katie to ask a Task Force member to
contact the County for more information.
A copy of a legal “Draft Settlement Agreement” by Trillium
Corporation to the City of Blaine and Whatcom County regarding the
“reinstatement of the West Blaine UGA” has been obtained and a copy is available
to the board and will also be kept on file at the SRA office for reference.
Shoreline Master Plan update: The public comment period
has now closed for the Planning Commission (PC) on this topic. The PC has set a
schedule to work through and revise the plan as necessary taking into
consideration the comments made by the public. The PC has two work sessions
scheduled per month until the end of May with the hope of completing the project
with recommendations for the City Council at the end of May or early June.
Fire District Impact Fees: This issue has not yet been
resolved between the Fire District and the City of Blaine. Over the next 45
days it is expected that this issue of “how” or “who” pays these increased fees
(developers or existing home owner tax base) will once again come before City
Council for a decision.
City Council Elections: Currently there are two
residents of Semiahmoo serving on the City Council: Paul Greenough (term ends
2013) and Harry Robinson (term ends 2013).
In the next election to be held in November 2011 a
third seat will become available in the Semiahmoo district. The third candidate
will not be running against a current Councilman, therefore the Semiahmoo
district could be represented by three (3) rather than the current two (2) City
Council positions. Any resident of Semiahmoo (who must be a registered voter)
would have to file in June 2011 in order to run as a candidate in the November
2011 election. Penny was asked to draft an article for the newsletter on this
topic and agreed to do so. More detailed information can be found on the City
of Blaine web site (www.cityofblaine.com)
as well as the Whatcom County Auditors web site (http://www.em.whatcomcounty.org/auditor).
Semiahmoo Marina Condominium Association (SMCA): A
follow up conversation with Mr. Johnson, SMCA President was held in regard to
their thoughts/positions on the proposed development of the Marina and Spit.
Attorney information was also exchanged for future conversations.
The State of Washington Department of Community Trade and
Economic Development in association with the Planning Association of Washington
State offers a “Short Course on Local Planning” to City and County groups. The
City of Blaine has offered to “sponsor or support a request” if the SRA board
and volunteer task force would like to attend this program to better understand
the development process. Penny will obtain more information and if appropriate
the board may choose to also invite Semiahmoo
Community members in an effort to help educate membership
on the development process.
3.
Community Courier Newsletter Editor – Paul Atchison
Topics for the spring edition include: Presidents letter,
Liaison reports; Task Force summary for Semiahmoo Resort Master Plan (SRMP) and
West Semiahmoo, City Council opening in 2011, Opening(s) on the Future Facility
committee, Excerpts from the March MAB letter regarding “Respect” for the Golf
and Country Club, its facilities, the members and their guests, and Animal
Control behind the gates.
Paul A. asked that he receive articles from the committee
chairs by April 4. His goal is to email the draft newsletter to the Board for
their review by April 15. The long term goal is to publish the newsletter on a
quarterly basis and to send as many copies via email as possible.
4. Election Committee
– Pat Kingshott
The Election Committee will meet on April 14. The
committee will be seeking a new member and is currently drafting a letter for
the Board’s review. There will be four openings for the Board in 2011. The
Committee is currently thinking that it will be best to mail the ballots with
the Annual Meeting packet this year.
The Board asked the committee to review the governing
documents as it relates to the length of time SRA members reside at Semiahmoo
throughout the year in relation to seeking candidacy for the Board.
5. Evaluation of changes in Semiahmoo Master Plan/West
Semiahmoo – Katie Boczek
The Task Force has taken a systematic and objective fact
based review of the following:
- The Master Plan and the associated documents
against the proposed submittals
- Shoreline documents
to ensure the City is proceeding through the correct processes
- West Semiahmoo and Blaine areas
The objective was, and still is, to serve the larger
interests of our community by creating an awareness of the current situation and
proposed submittals. The Task Force is committed to study, understand, and
communicate existing and proposed conditions so that community members are
informed and able to participate and influence how their community will grow and
develop.
To this point, the Task Force has created a fact-based
report in understandable terms for our community’s use (the expectation is that
when these submittals/proposals start to proceed again we will respectfully
request the City to hold another informational open house for our community
members to ask questions).
This preliminary report was created by the Task Force with
additional input gathered by a few colleagues and the City of Blaine.
The Board was given a copy of the Task Force report dated
March 24, 2010 and asked to review the report and send any comments to Katie via
email over the next three weeks. Once the report is finalized, a copy will be
posted to the SRA web site, along with pertinent links to the City of Blaine web
site, etc.
6. Future Facility – Mike Lancaster
Due to time constraints, Penny resigned from the
committee. Len volunteered to fill the vacancy. A notice will be included in
the newsletter seeking community members to join the committee. “What ifs” and
“pros and cons” scenarios will be developed in advance of the Annual Meeting.
7. Maintenance Committee – Paul Atchison
Gravel Paths – Tabled until spring when the
community volunteers return.
Pet Stations – Paul said he is awaiting a reply from
the Drayton Harbor Shellfish group to see if they are still willing to donate
funds for a pet station(s) as this is a proactive approach to eliminating animal
waste near Drayton Harbor. More to follow next month.
April Planning – includes an assessment with Debbie on
residential “needs”; schedule a meeting with Allan Tozier, SRA Maintenance
Supervisor and Debbie to discuss SRA common area issues; and review with Carol
and Debbie the portion of the 2010 budget that relates to maintenance costs.
City of Blaine Paths (along Drayton Harbor Road and
Semiahmoo Parkway) – City personnel recently performed a thorough sweep of the
paths.
8. Reserve Study Review – Carol Selby
Prior to Carol’s departure for six weeks, a meeting will be
scheduled with Debbie and Allan Tozier to review the components of the reserve
study, along with physical review of the assets in advance of the budgeting
process that will begin in August. The goal is to have a “proactive” rather
than a “reactive” approach.
9. Transition/Declarant Turn-Over – Chairperson
to be determined.
NEW BUSINESS:
a) Presentation of the 2009 Draft Audit Report:
Prior to Mr. Olson addressing the Board, Secretary/Treasurer Selby provided a
brief overview of the favorable 2009 financial results. After her presentation
and at her recommendation, a motion was made and seconded to transfer $7,500 to
the Future Facility fund. Motion carried unanimously.
Rich Olson from Archer Group PS joined the meeting at 3:20
p.m. He read the following statement from the Independent Auditor’s Report
dated January 21, 2010:
“In our opinion, the financial statements referred to
above present fairly in all material respects, the financial position of
Semiahmoo Resort Association, Inc. as of December 31, 2009, and the results of
its operation and its cash flows for the year then ended in conformity with
generally accepted accounting principles.”
Mr. Olson then reviewed the 2009 draft audit report in its
entirety (14 pages). Upon completion of this review he then reviewed the Key
Financial Statistics (2000-2009). Mr. Olson was thanked for his time and
presentation and he then departed the meeting.
A motion was made and seconded to approve the 2009 audit
report. Motion carried unanimously.
b) Members’ Advisory Board (MAB)
Letter – March 2010: After reviewing the letter from the MAB dated
March, 2010, it was determined that excerpts from the letter will be included in
the newsletter in regard to “Respect” for the Golf and Country Club, its
facilities, the members and their guests.
c) 2010 Employee Health Insurance Renewal:
Carol reported that renewal figures for 2010 were within budget.
Paul asked if there was any other new business.
Pat Kingshott said she was asked to relay an incident that
occurred on March 20 or 21 whereas emergency vehicles were not able to access
the St. Andrews Green neighborhood because the gate(s) were “locked shut”. As
the SRA office was not notified of this incident, Debbie was asked to contact
the fire department for factual information and agreed to do so.
ADJOURN: The meeting adjourned at 4:55 p.m. The
next meeting will be held on Friday April 30, 2010 (rescheduled from April 27)
in the SRA Conference Room.
A quorum was confirmed for this meeting.
For the next couple of months, Board meetings will be held
on the fourth Friday. If Friday proves to be a better day of the week for the
Board members than Tuesday, the 2010 calendar will be revised.
February 23, 2010
CALL TORDER: In President Barlock’s absence, Vice President Lancaster called
the meeting to order at 3:00 p.m.
CONFIRMATION OF QUORUM:
Six members were present, therefore a quorum was established. Those present:
Paul Atchison, Katie Boczek (arrived at 3:28 p.m.), Mike Lancaster, Derek
Marshall, Carol Selby, and Penny Senov. Absent: Paul Barlock.
Also in attendance: Debbie Smith, Executive Director.
GUESTS:
City of Blaine representatives; Mayor Bonnie Onyon, Councilman Paul
Greenough, Public Works Director Steve Banham, (4:25 p.m. to 5:25 p.m.) and
Community Development Director Michael Jones, (4:25 p.m. to 5:10 p.m.)
Ms. Wally Greenough (4:25 p.m. to 5:25 p.m.)
APPROVAL OF JANUARY 26, 2010 BOARD MEETING MINUTES:
The minutes were approved as distributed.
EXECUTIVE SESSION:
A motion was made and seconded to convene into executive session at 3:01
p.m. to discuss legal issues. Motion carried unanimously. A motion was made and
seconded at 3:09 p.m. to reconvene the open meeting. Motion carried unanimously.
The outcome of the executive session is as follows.
• Correspondence from SRA’s attorney regarding Marin was noted.
• Payments continue to be received from an owner who lives in the Stonehaven
neighborhood.
EXECUTIVE DIRECTORS’ REPORT:
The draft audit report for year-end 2009 will be presented in March. Since
the audit is underway Carol recommended that the financial statements for
January (Balance Sheet, Profit & Loss Budget vs. Actual and the Accounts
Receivable Aging Summary) be reviewed in March. The Board found this
recommendation acceptable.
OLD BUSINESS:
a) Board of Directors Goals and Objectives (G&O):
Tabled due to Paul Barlock’s absence.
AD HOC COMMITTEE REPORTS:
1. Architectural Standards Committee (ASC) Liaison – Derek Marshall
The ASC continues their routine business such as tree inspections, etc.
The Board was made aware that there was illicit topping of trees without
approval and the committee is obtaining information from the City of Blaine [in
relation to the Shoreline Management Act]. This issue may come before the Board
in the future.
The ASC is working with an owner who was granted one final extension to complete
the exterior improvements of their home and landscaping. If the deadline is not
met, this will be an issue for the Board’s review in March.
The ASC was made aware that the topic of gravel paths is on hold until spring.
2. City of Blaine Liaison – Penny Senov
Pets/Animal Control –
The draft letter with the noted amendments dated February 23 to Chief Haslip
was reviewed. After discussion, a motion was made and seconded to approve the
draft letter to Chief Haslip. Motion carried. In summary, the Board does want to
allow the Whatcom Humane Society (WHS) to periodically patrol behind the gates.
Once a start date has been determined, a notice will be sent to SRA members
making them aware that WHS will begin periodic patrols behind the gates. The
Board takes animal control seriously (especially in light of the incident of a
resident being bitten by a dog that was on leash).
City of Blaine “upcoming Semiahmoo projects” –
Steve Banham, Blaine Public Works Director provided the following
information during his meeting on February 4 with SRA Board members Paul
Atchison and Penny Senov.
Reclaimed Water Line:
This project would include a small pump station on the north end of the
existing treatment plant site and extending piping along Semiahmoo Parkway from
Mallard Rd (Drayton Cove) to Lake 12 (Between Prestwick Village and St Andrews
Green) on the golf course to keep that lake filled with Class A reclaimed water
for summer irrigation. Construction anticipated for summer 2010.
Wastewater Conveyance from Old Plant to New Plant:
This final phase will use culvert one of the below ground chambers at the
old plant for use as a pump station and install a combination of above-ground
piping and reuse of exiting pipes to route waste from the Semiahmoo uplands
around the plant and down to the end of the Spit and under the Harbor to the new
Lighthouse Point Water Reclamation Facility. Design is currently at 30% and
construction is anticipated in 2011.
Electrical Voltage Regulators:
The City is planning to install three electrical cabinets on the south side
of Semiahmoo Parkway west of the entrance to the Horizon’s Development. The work
is to be completed under contract by the end of April. These units will help
ensure constant voltage and reliable electrical service to Semiahmoo with the
addition of the new treatment plant at the far end of the line fed by the new
PSE/Blaine Semiahmoo substation.
A folder of information was provided to the Board for review and future
reference. The current projects in “approval process” at City of Blaine are:
1) 2009 Semiahmoo Master Plan Update submitted April 2009
Environmental Impact Statement (EIS)
Removal of Zones 12 & 13 (Non Project Action)
Marina Phase II
Semiahmoo Resort Village
Burnside Village
2) Drayton Hillside III submitted February 2009
3) Shoreline Master Program Update (Legislative) started 2005 has been on “hold”
now “restarted” and is required by Washington State
4) City of Blaine Appeal of County decision to remove West Blaine Urban Growth
Area (UGA). The appeal is now at the County level.
The handouts with descriptions and drawings are open to the SRA membership for
review at the SRA office.
The profile provided of current existing housing units at Semiahmoo and approved
developments and proposed developments for approval were reviewed.
Semiahmoo Marina Condominium Association (SMCA): Penny corresponded with Jimmy
Johnson, President of the SMCA and was told that the concerns of the SMCA are
all based on maintaining their current amenities (bathhouse / maintenance areas
/ office space etc). Another concern is parking and how the overflow will be
handled. If and when the expansion occurs the SMCA will need to address issues
related to a larger condo association or a separate association, future
maintenance issues on the breakwater, etc.
Beachwalker Villas Association: Penny also spoke to Tim Johnson, President of
the Beachwalker Villas Association and was told that they have an attorney who
provides guidance for the association, but that there is no type of research on
the proposed development.
In closing, Penny reviewed an abbreviated version of the PowerPoint presentation
of the Shoreline Master Plan given during the City of Blaine Planning Commission
on February 11. The full presentation of the Shoreline Master Program update and
full information in terms of Rules and Regulations and Policy changes are
available at the City of Blaine Web site (www.cityofblaine.com).
3. Community Courier Newsletter Editor – Paul Atchison
The goal is to have the first draft of the newsletter ready as quickly as
possible and to develop a more efficient way of electronic delivery to contain
costs. Possible topics will include; meet your board; discuss liaisons; updates
on the City of Blaine and West Semiahmoo; important dates in 2010; and
Presidents letter.
4. Election Committee – Pat Kingshott (absent). A motion was made and
seconded to approve the January 6, 2010 Election Committee report. Motion
carried.
5. Evaluation of changes in Semiahmoo Master Plan/West Semiahmoo – Katie
Boczek
There were nine (9) attendees at the first task force meeting that was held on
February 18. The meeting went well. The agenda was reviewed which included the
following components:
1. Overview
Scope:
• Systematic and objective review of Master Plan and proposed changes
• Fact-based research
• Community based participation
• The timelines need to be researched and better understood by the SRA and
community
• Be clear on what actions need to be taken and by when.
Objective:
• Serve the larger interests of our community by crafting an awareness of the
current situation and proposed changes for their review and comments (and vote
on key issues)
• Committed to study, understand, and communicate so that the community can make
an informed decision.
Approach:
• Create community based task force
• Undertake a systematic and objective review of the existing conditions in
Master Plan and the proposed changes
• Create a fact-based report in understandable terms for the Semiahmoo
community’s review and comment.
A Town Hall meeting may be held at some point. Using the Community Courier
newsletter is also another vehicle for communication and to receive feedback.
6. Future Facility – Mike Lancaster
Mike has asked Penny to serve on the committee and future Board members may also
be invited along with community members. “What ifs” and “pros and cons”
scenarios will be developed in advance of the Annual Meeting.
7. Maintenance Committee – Paul Atchison
Gravel Paths – Tabled until spring when the community volunteers return.
Pet Stations – Costs and possible public locations are being discussed
with the City of Blaine. The Drayton Harbor Shellfish group may be willing to
donate funds for a pet station(s) as this is a proactive approach to eliminating
animal waste near Drayton Harbor. Location(s) behind the gates is also being
discussed. The approximate cost for each station is $260.
March Planning – includes an assessment with Debbie on residential
“needs”; schedule a meeting with Allan Tozier, SRA Maintenance Supervisor and
Debbie to discuss SRA common area issues; and review with Carol and Debbie the
portion of the 2010 budget that relates to maintenance costs.
8. Reserve Study Review – Carol Selby
A meeting will be scheduled with Debbie and Allan Tozier to review the
components of the reserve study, along with physical review of the assets in
advance of the budgeting process that will begin in August. The goal is to have
a “proactive” rather than a “reactive” approach.
9. Transition/Declarant Turn-Over – Chairperson to be determined.
NEW BUSINESS:
a) Volunteers to fill Board Vacancies: In follow up to the SRA Email News
that was sent seeking volunteers, four (4) community members responded. Before
meeting with the volunteers, the Board is seeking input from the Election
Committee. Once input is received from the Election Committee, a course of
action will be determined.
b) Remote Data Backup: Paul Atchison will correspond via email with his
findings on costs, etc.
c) Conversation with City of Blaine Officials: At 4:25 p.m., Mike
welcomed Mayor Bonnie Onyon, Councilman Paul Greenough, Public Works Director
Steve Banham and Community Development Director Michael Jones.
A casual conversation took place as it relates to development of West Semiahmoo
and the Blaine area. It was explained that West Semiahmoo is land that is
outside of the City limits. Zones 12 & 13 are in the city limits and the Master
Plan which have been proposed for removal. If the land was removed, a Planned
Unit Development (PUD) is still required along with a new Master Plan, which
would include a public process and development guidelines.
Once a PUD is platted, the developer has five (5) years to put in the
infrastructure, and this right expires if it is not completed in this timeline.
Infrastructure requirements must be met first and there is a large cash
obligation for the developer. The platted PUD does not expire, but rules still
apply for what was approved.
The question of infrastructure was posed as it relates to hospitals, schools,
etc. The City’s reply was that these are private services and are not developed
by a municipality. This is the same for Fire Districts. Due to the size of
Blaine, it is unlikely to have a hospital.
From the city’s viewpoint West Semiahmoo seems like the logical place for
growth, which needs to be planned properly. This growth will help support the
downtown sector.
The city is also looking at industrial based growth which will provide a job
base and attract families.
The city is “pro-growth”, in a careful and controlled allowance on where it will
take place. The current growth rate for Blaine is 2.5% and city officials do not
foresee an increase of more than 2.5% over the span of 20 years. The
Comprehensive Plan is due for an update in 2011. City codes factor into the
ground rules for development. If the law states that building can occur the city
is bound by those laws. Blaine is subject to the Growth Management Act and is
bound to comply. Control measures are to ensure that rules are followed and the
land is developed properly. Due to free enterprise and property rights, the City
cannot control the pace of development. The economic downturn has been
unfortunate as it relates to unsold units, but the City cannot deny an owner the
right to develop their property.
Community members are encouraged to attend public meetings and to express their
concerns as they could possibly have an impact on conditions placed on the
development of property. The city must make judgments without compromise.
Council members can listen to residents, but not express an opinion. Public
record is an important part of the review process. Again, community members were
encouraged to get involved on both the City level and at the Whatcom County
level.
In regard to the Spit development there are restricted environmental issues and
costly studies that must be done and complied with such as in relation to birds,
etc. The City relies on the experts and development will not happen if it is to
cause harm.
Mike thanked the guests for attending the meeting and they then departed. As the
meeting was running late, Debbie was asked to send an email to Mayor Onyon with
a couple of questions that were not asked during the meeting.
ADJOURN: The meeting adjourned at 5:42 p.m. The next meeting will be held
on Tuesday March 23, 2010 in the SRA Conference Room. A quorum was confirmed for
this meeting.
January 26, 2010
CALL TORDER:
The meeting was called to order at 3:04 p.m.
CONFIRMATION OF QUORUM:
Seven members were present, therefore a quorum was established. Those
present: Paul Atchison, Paul Barlock, Katie Boczek, Mike Lancaster, Derek
Marshall, Carol Selby, and Penny Senov.
Also in attendance:
Debbie Smith, Executive Director. There were no guests.
Paul welcomed newly elected Board members:
Paul Atchison, Katie Boczek, Carol Selby and Penny Senov.
BOARD MEMBER RESIGNATIONS:
Paul Barlock reported that due to personal circumstances, Michael Lulu and
Carol Binns resigned from the Board. Discussion ensued on how to fill the
vacancies. It was determined that an SRA Email News will be sent, the past
candidates will be polled and Board members will speak with community members
seeking volunteers. Once volunteers have been identified, the officers will
interview each volunteer and then make a recommendation to the overall Board to
fill the two vacancies. Carol and Debbie were asked to help draft the SRA Email
News communication notice and agreed to do so.
ELECTION OF 2010 OFFICERS:
President: A motion was made and seconded to appoint Paul
Barlock as President. Motion carried.
Vice President: A motion was made and seconded to appoint
Mike Lancaster as Vice President. Motion carried.
Secretary/Treasurer: A motion was made and seconded to
appoint Carol Selby as Secretary/Treasurer. Motion carried.
APPROVAL OF DECEMBER 15, 2009 BOARD MEETING MINUTES:
The minutes were approved as distributed.
EXECUTIVE SESSION:
A motion was made and seconded to convene into executive session at 3:05
p.m. to discuss legal issues. Motion carried unanimously. A motion was made
and seconded at 3:12 p.m. to reconvene the open meeting. Motion carried
unanimously. The outcome of the executive session is as follows.
| Two
liens have been filed and two additional liens will be filed on properties
that are in arrears. |
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Payments continue to be received from an owner who lives in the Stonehaven
neighborhood. |
EXECUTIVE DIRECTORS’ REPORT:
Since the audit for year-end 2009 is underway Carol recommended that the
financial statements (Balance Sheet, Profit & Loss Budget vs. Actual and the
Accounts Receivable Aging Summary) be reviewed upon receipt of the auditors
report. The Board found this recommendation acceptable.
Recently it was reported to the SRA office that two men
were soliciting behind the gates. As soliciting is not allowed behind the
gates, residents will be encouraged to supply contact information so that the
Executive Director can educate solicitors on SRA’s no soliciting policy.
An SRA Email News announcing an upcoming Blaine Planning
Commission Public Meeting on February 11 regarding the Shoreline Update will be
sent in the next day or so. It was also suggested that a follow up reminder be
sent closer to the meeting date.
OLD BUSINESS:
a) Pets/Animal Control –
Correspondence from Chief Haslip in reply to Paul Barlock’s letter of
December 17, 2009 was noted. Penny was asked to work with Chief Haslip and then
make a recommendation to the Board on how to proceed at next months meeting.
She agreed to do so. In summary, the Board does want to allow the Whatcom
Humane Society (WHS) to periodically patrol behind the gates. Once a start date
has been determined, an SRA Email News notice will be sent to the SRA members
making them aware that WHS will begin periodic patrols behind the gates. The
Board takes animal control seriously (especially in light of the incident of a
resident being bitten by a dog that was on leash).
b) Gravel Paths: This topic has been moved to
Maintenance Committee.
c) Appoint New Architectural Standards Committee (ASC)
Member:
Two candidates have been interviewed and their qualifications were
reviewed. A motion was made and seconded to appoint Alan Black to a two-year
term (January 1, 2010 to December 31, 2011). Motion carried contingent on
approval by the Declarant. The Covenants, Conditions and Restrictions (CC&Rs)
state: Section 10.02 . . . “Not withstanding the foregoing to the contrary,
any member appointed to the ASC by the Board shall be subject to the prior
approval of Declarant until that date which is three (3) years from and after
the date on which Declarant’s right to appoint and remove officers and directors
of the Association is terminated.” . . .
AD HOC COMMITTEE APPOINTMENTS: After receiving input
from Board members, Paul Barlock made the following appointments to chair the Ad
Hoc committees listed below.
Architectural Standards Committee Liaison –
Derek Marshall
City of Blaine Liaison –
Penny Senov
Jerry Wilson, 2009 City of Blaine Liaison via email
provided a detailed summary of information he compiled. This information will
be forwarded to Penny.
Community Courier Newsletter Editor –
Paul Atchison
It was suggested that Pet Stations be noted in an upcoming
edition of the newsletter (see Maintenance Committee for more information).
Election Committee –
Pat Kingshott (absent). A motion was made and seconded to approve the
December 9, 2009 Election Committee report. Motion carried.
Evaluation of changes in Semiahmoo Master Plan/West
Semiahmoo –
Katie Boczek
Debbie will provide Katie with the list of community
members who volunteers to serve on the committee to evaluate changes in the
Semiahmoo Master Plan and West Semiahmoo. The goal is for the SRA to “manage by
fact” the level of support by the SRA for the proposed SRMP changes. The
consensus is that the Board needs to get “on board” as soon as possible on this
matter.
Future Facility – Mike Lancaster
Mike said he will be forming the committee and will be
seeking assistance from another Board member.
Maintenance Committee –
Paul Atchison
The Maintenance Committee is an
important committee that works to maintain the standards and property values at
Semiahmoo. There are outstanding issues, and the committee will continue to
work with some owners regarding repainting of their home and maintenance issues.
Gravel Paths –
Paul Atchison and Debbie will meet to go over the current status of the
makeup of the committee and its goals and objectives. It was noted that the
Architectural Standards Committee (ASC) will also be included in the future.
Pet Stations –
In follow up to the trial pet station that was installed in the Prestwick
Village neighborhood (at the expense of a Prestwick Village resident), Paul
Barlock asked Paul Atchison to review the cost and potential locations to add
additional pet stations in the community. Paul Atchison will report back next
month with his recommendations. Per the original agreement, if the Board
decides to add additional stations, the Prestwick Village owner will be
reimbursed for the cost of the station.
Reserve Study Review –
Carol Selby
The letter dated January 4, 2010 from Reserve Consultants,
Ltd was noted. The components of the reserve study, along with physical review
of the assets will be reviewed in advance of the budgeting process that will
begin in August.
Transition/Declarant Turn-Over –
Chairperson to be determined.
NEW BUSINESS:
a) Board of Directors Goals
and Objectives (G&O):
Paul Barlock said his G&O remains the same as last year; maintain property
values inside and outside the gates; and to maintain the quality of life at
Semiahmoo. He asked the Board members to bring their G&O to the February
meeting.
With a newly elected Board
rather than an appointed Board, the philosophy is changing such as having a
voice to the Blaine City Council. Thought will be given as to how the SRA Board
will represent the membership in public forums. Discussion will continue as to
how to seek input from the community. A suggestion was made to possibly create
an online survey and use of the Community Courier newsletter. It was also
mentioned that going “paperless” would be a cost saving factor for the SRA.
Community members will continue to be encouraged to provide their email
addresses (or update old addresses) to receive SRA Email News notices.
b) Secretary/Treasurer’s Goals and Objectives (G&O):
Carol reviewed the first draft of the Secretary/Treasurer 2010 Goals and
Objectives. The goal is to create a Standard Operating Procedures (SOP) manual
to be used primarily by SRA staff to provide for continuity and training. The
SOP manual will be a resource to the SRA Board. The Board found the first draft
and timelines a good starting point to create an SOP.
c) Architectural Standards Committee (ASC) Memo dated
1-21-10 - EcoStar Midnight Gray:
Derek reviewed the information provided in the ASC’s memo regarding
Beachwalker Villas (BWV) Roof Request. After reviewing the new color sample, a
10’ x 10’ roof mockup using the EcoStar color Midnight Gray, photographs of a
community in Redmond that used the color Midnight Gray and a “mock-up”
photograph of one of the BWV buildings, a motion was made and seconded to accept
the ASC’s recommendation to allow BWV to use EcoStar Midnight Gray to re-roof
three (3) buildings; as provided by the submitted sample and dye lot. The
motion carried. It was also determined that approval to use EcoStar Midnight
Gray will be reviewed by the ASC on a case-by-case basis.
Penny outlined the information she has obtained prior to
her appointment as City of Blaine Liaison.
Environmental Impact Statement (EIS) relating to Trillium
Corporation projects; Semiahmoo Master Plan update (Burnside Village, Marina
Phase II, West Semiahmoo and development on the Spit) is currently “frozen” due
to financial difficulties. Once the EIS is “unfrozen” it will take
approximately three (3) months for the first draft. After the first draft is
available there will be 30-45 days for public comment. City staff will have one
(1) month to review.
Drayton Hillside III (DHIII) is not included in the EIS
referenced above. A traffic study will be required for this project. There are
95 units proposed for DHIII.
Fire District 13 – New fire impact fees are going to become
an issue to be reviewed and debated before the City Council in upcoming
meetings. It will involve who pays these requested increased fees, the
Developer/builders or the current home owner tax base. The public will be
invited to give input for the record on this issue.
The City of Blaine is considering the development on the
Spit as an “extension” of downtown Blaine by “ferrying” back and forth. The
City is not responsible for the SRA; therefore if the SRA has any concerns they
will need to voice them on these types of developments.
Several projects have been approved in West Blaine that
could equate to several additional units. How will this affect Semiahmoo
property values, traffic, infrastructure, etc.?
In closing, Penny summarized that the City of Blaine steps
are an EIS, review by the Planning Commission and then the Blaine City Council.
ADJOURN: The meeting adjourned at 5:15 p.m. The
next meeting will be held on Tuesday February 23, 2010 in the SRA Conference
Room.
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